Procurement Coordinator

Position Overview

Join a world class institution!! The Abraham Lincoln Presidential Library and Museum (ALPLM) is hiring a Procurement Coordinator. This position is responsible for facilitating the purchase of all items needed by the ALPLM to carry out its mission. The ideal candidate is highly organized and experienced in managing business processes and all procurement activities. The Abraham Lincoln Presidential Library and Museum is a world class institution that welcomes more than 250,000 visitors every year and that houses one of the world's best collections of Lincoln-related documents, artifacts, and audiovisual materials. We invite qualified applicants to apply for the position of Procurement Coordinator and help ALPLM continue to chronicle the life of one our nation's greatest Presidents.

Essential Functions

• Organizes, plans, executes, manages, coordinates, and oversees agency-wide procurement processes for acquisition of goods and services and related contract administration functions
• Develops and implements procurement-related policies and procedures in consultation with agency management
• Tracks all procurement activities and completes all applicable procurement and contract reports and reconciliations
• Conducts in-depth research and analysis of procurement-based support material for special assignments
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with course work in business or public administration.
• Requires one (1) year of responsible administrative experience in a public or business organization or completion of an agency approved professional management training program.

Preferred Qualifications

• Prefers two (2) years of experience working with State of Illinois procurement rules, procedures, and electronic system, or substantially similar bureaucratic and complex systems
• Prefers two (2) years of experience processing and tracking a large number of procurements.
• Prefers two (2) years of experience and knowledge of creating and executing contract documents.
• Prefers two (2) years of experience and thorough knowledge of procurement operations, processes, and procedures.
• Prefers two (2) years of experience working with both end users and vendors in determining agency needs and procuring the appropriate products to meet those needs.
• Prefers two (2) years of experience in analyzing administrative problems and adopting an effective course of action.
• Prefers two (2) years of experience in exercising judgment and discretion in developing, implementing, and interpreting policies and procedures.

Conditions of Employment

• Requires completion of a background check and self-disclosure of criminal history.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.
• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered nonstate employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such nonstate employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The ALPLM is passionate in or mission to inspire civic engagement through the diverse lens of Illinois history and sharing with the world the life and legacy of Abraham Lincoln. As caretakers of a one-of-a-kind collection of artifacts, we consider our work to learn, teach and share history a great honor. The people of the ALPLM strive to employ innovate approaches to create a positive impact for the future, as it can be inspired by the past. As preservationists of Illinois' diverse history, we strive to build, maintain, and make accessible a growing record of history for today's inquisitive explorers as well as those who shall, in the future, rely on our efforts. Our learning-centered agency insists on the values of honesty and integrity, intentional leadership, equitable collaboration and transparent accountability. The ALPLM boasts pristine facilities, a creative environment, and a professional staff with a variety of backgrounds and talents.

As a State of Illinois employee, you will receive a robust benefits package that includes the following:

• 
  A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision insurance
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 13 paid holidays annually - 14 on even numbered years
• 12 weeks paid maternity / paternity leave
• Deferred Compensation Program - A Supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP) Dependent Care Assistance Plan (DCAP) and more

For more information about our benefits please follow this link https//www2.illinois.gov/coms/benefits/pages/default.aspx