Procurement Executive

Greetings from TVS Electronics!!

Note: Immediate Joiners Preferred!

Job Title: Procurement Executive

Job Location: Mysore, Karnataka.

Job Summary:

Procurement Executive is responsible for accurately creating and processing purchase requisitions (PRs) and purchase orders (POs) to facilitate timely procurement of goods and services. This role acts as a key administrative support in the purchasing process, ensuring compliance with company policies and smooth communication between internal teams and suppliers.

Key Responsibilities:

Purchase Requisition (PR) Creation:

· Review purchase requisition requests submitted by internal departments for completeness and accuracy.

· Create purchase requisitions in the procurement system based on approved requests.

· Coordinate with requesters to clarify any discrepancies or missing information in requisitions.

· Obtain necessary approvals for requisitions following company policies.

Purchase Order (PO) Creation:

· Generate purchase orders based on approved purchase requisitions and procurement agreements.

· Verify PO details such as pricing, quantities, supplier information, and delivery terms before issuance.

· Issue purchase orders to suppliers and confirm receipt.

· Update and maintain PO records and documentation.

Invoice Management:

· Receive, review, and verify invoices for accuracy, completeness, and compliance with company policies and contracts.

· Match invoices with purchase orders and delivery receipts to ensure proper authorization.

· Enter invoice data into accounting or ERP systems promptly and accurately.

· Monitor invoice status and ensure timely payments to vendors and suppliers.

· Investigate and resolve discrepancies or issues related to invoices, payments, and vendor queries.

· Collaborate with Business and finance teams to facilitate smooth invoice processing.

· Maintain organized records of all invoices and payment transactions.

· Assist in preparing reports related to accounts payable and invoice status.

· Ensure compliance with internal controls, audit requirements, and company policies.

General Duties:

· Collaborate with procurement, finance, and receiving departments to ensure smooth procurement workflow.

· Assist in resolving discrepancies related to PRs and POs, including follow-up on delivery delays or invoice mismatches.

· Maintain accurate and organized procurement files and reports.

· Ensure compliance with company policies, procurement standards, and regulatory requirements.

Qualifications:

· Bacehlor’s degree B.Com/B.tech.

· Experience (1-3 years) in procurement support, particularly in PR and PO processing, Invoice Management etc.

· Familiarity with procurement or ERP software systems (e.g., SAP, Oracle, Microsoft Dynamics) preferred.

· Strong attention to detail, accuracy, and organizational skills.

· Good interpersonal and communication skills.

· Ability to multitask and prioritize effectively.

Skills:

· Proficient in Microsoft Office Suite (Excel, Word, Outlook).

· Basic understanding of procurement and purchasing workflows.

· Problem-solving mindset and ability to work collaboratively within a team.

Job Type: Full-time

Pay: ₹300,000.00 - ₹400,000.00 per year

Work Location: In person