Procurement Officer (FM)

About the Company

We are a leading UAE-based real estate developer and facilities management organization, managing a diverse portfolio of residential, commercial, and mixed use properties. Our FM operations rely on efficient procurement of services, consumables, and AMC contracts to ensure uninterrupted building operations, safety, and occupant satisfaction.

About the Role - Procurement Officer (FM)

The Procurement Officer - FM is responsible for managing procurement activities related to Facilities Management operations, including services, consumables, spare parts, and maintenance contracts. This role supports daily FM requirements while ensuring cost efficiency, vendor compliance, and service continuity.

Key Responsibilities

• Execute day to day procurement for FM operations across properties
• Procure FM related services and materials including MEP maintenance, cleaning, security, landscaping, pest control, waste management, and consumables
• Manage AMCs, service contracts, renewals, and service level agreements (SLAs)
• Obtain quotations, prepare commercial comparisons, and support vendor evaluations
• Coordinate with FM managers, engineers, and site teams to understand operational requirements
• Follow up with service providers on mobilization, service delivery, and invoicing
• Ensure compliance with contractual terms, KPIs, and statutory requirements
• Maintain accurate procurement records, vendor databases, and reports
• Support budget tracking, cost control, and operational cost optimization initiatives
• Ensure adherence to company procurement policies, audit, and governance standards

Qualifications

• Bachelor's degree or diploma in Engineering, Facilities Management, Business Administration, or a related discipline
• 3-6 years of experience in FM procurement or facilities operations procurement
• Experience working in property management or FM companies is preferred
• UAE / GCC FM experience is an advantage

Required Skills & Competencies

• Strong understanding of FM services, contracts, and procurement workflows
• Experience in managing service providers and AMC vendors
• Good commercial and negotiation skills
• Familiarity with ERP / procurement systems (SAP, Oracle, Dynamics, CAFM, or similar)
• Strong coordination and stakeholder management skills
• Detail oriented with a focus on service continuity, compliance, and cost control
• Ability to work in a fast paced, operations driven environment