Procurement Officer- Real Estate & Property Management

Job Purpose:

The Procurement Officer is responsible for sourcing, negotiating, and purchasing materials, services, and contractor services required for the development, maintenance, and management of real estate projects in UAE & KSA. This role ensures the procurement process aligns with project timelines, budget constraints, quality standards, and legal compliance, contributing to the successful delivery of the projects.

Key Responsibilities:

Procurement Planning & Strategy:

• Support in developing & implementing procurement strategies aligned with the company's projects and objectives.
• Collaborate with managers, engineers, and other stakeholders to understand procurement needs and specifications.

Vendor Sourcing & Evaluation:

• Identify, evaluate, and shortlist new qualified vendors, contractors, and service providers in key categories to diversify sourcing options and improve competitiveness.
• Conduct market research to stay updated on industry trends, pricing, and new suppliers.
• Assess suppliers based on quality, reliability, compliance, and past performance.
• Maintain accurate vendor records in procurement systems.

Tendering & Negotiation:

• Prepare and issue RFQs (Request for Quotes), RFPs (Request for Proposals), and tenders.
• Negotiate pricing, terms, and contractual conditions to secure optimal value while maintaining quality standards.
• Draft technical specifications, terms, and evaluation criteria for proposals.
• Prepare and develop bid documents and supplier bid lists to obtain competitive quotations.

Purchase & Contract Management:

• Prepare and Issue purchase orders, contracts, and agreements in accordance with approved budgets and project timelines with 15days and record all purchasing documentation and price lists.
• Verify POs against existing annual contracts to maximize utilization and ensure compliance.
• Process purchase requisitions (PRs) through the Yardi system efficiently.
• Prepare and manage purchase orders, invoices, and procurement documentation.
• Manage purchase orders, invoices, procurement documentation, and process supplier invoices and utility bills for UAE and KSA.
• Coordinate with vendors to ensure timely delivery and resolve discrepancies.

Cost Control & Budget Management:

• Track procurement expenses and ensure purchases stay within the allocated budget.
• Identify cost-saving opportunities and optimize procurement processes.

Quality & Compliance:

• Ensure all received goods meet agreed quantity, quality, and standards while complying with company policies and procurement best practices.
• Monitor and evaluate the performance of ADG’s suppliers, using metrics such as lead time, accuracy of delivery quantities, quality, and delivery time.
• Ensure that all POs and contracts issued follow the standard 60-day payment terms unless an exception has been approved.

Reporting & Documentation:

• Submit shipping documents and follow-up for any import items under customs clearance, and ensure imported materials are authorized by regulatory bodies.
• Prepare procurement reports, cost analysis, and procurement status reports for management.
• Maintain records of purchase transactions, supplier evaluations, and contractual documents.

Education Qualification & Certifications

• Bachelor’s Degree in Business administration, Supply chain management, Engineering or related field.
• Professional Certification in Procurement or Supply chain like CIPP, CIPM, CSIP or other.

Work Experience:

• Minimum of 3 years of proven experience in procurement within the real estate, construction, or property management sector.
• Familiarity with procurement software like ERP Yardi system and MS Office.
• Proficiency in English and Arabic will be added advantage

Job Type: Full-time

Pay: Up to AED10,000.00 per month