Project Coordinator

Job Summary

The Project Coordinator supports the Project Manager and site team in managing project documentation, schedules, coordination, approvals, procurement follow-ups, and client/consultant communications to ensure smooth execution and timely delivery of works.

Key Responsibilities1) Project Coordination & Follow-up

• Coordinate daily activities between site team, subcontractors, suppliers, and consultants.
• Follow up on project deadlines, deliverables, and action items.
• Support the Project Manager in tracking progress and reporting.

2) Documentation & Submittals

• Prepare and track all project documentation including:
• Shop drawings submissions
• Material submittals
• Method statements
• WIR / MIR submissions
• NCR logs and closure tracking
• Maintain document control and ensure correct versioning.

3) Procurement & Supplier Coordination

• Follow up on LPOs, delivery schedules, and material lead times.
• Coordinate with procurement and suppliers to avoid delays.
• Ensure all deliveries match approved materials and site requirements.

4) Client / Consultant Communication

• Draft and issue professional emails and letters.
• Coordinate approvals and responses with consultants.
• Track RFIs, clarifications, and responses.

5) Scheduling & Reporting

• Assist in updating project schedules (weekly / monthly).
• Prepare progress reports, trackers, and dashboards.
• Maintain logs for variations, delays, and approvals.

6) Site Support

• Coordinate site visits, inspections, and authority requirements when needed.
• Support in preparing handover documentation and closeout files.

Required Skills & Competencies

• Strong coordination and follow-up skills (very important).
• Excellent communication (English is a must, Arabic is a plus).
• Strong knowledge of contracting workflows (fit-out / civil / MEP).
• Proficiency in MS Office (Excel, Word, Outlook).
• Ability to manage multiple tasks and priorities under pressure.
• Good understanding of drawings, submittals, and site processes.

Qualifications & Experience

• Diploma / Bachelor’s degree in Engineering, Construction Management, or similar.
• Minimum 2–5 years experience in a contracting company in UAE.
• Experience in Fit-Out projects is preferred.
• Knowledge of document control systems is a plus (Aconex, Procore, etc.).

KPIs (Performance Indicators)

• Submittals approval turnaround tracking accuracy.
• On-time follow-up of procurement and deliveries.
• Quality of reporting and documentation.
• Reduction of delays caused by coordination gaps.
• Smooth handover and closeout readiness.

Job Type: Full-time

Application Question(s):

• Nationality
• Years of Experience in contracting in UAE
• Describe your capabilities (briefly)
• Expected Salary
• Can you Join immediately ?