Property Coordinator

Serves as a lead worker to the Property Department and related administrative personnel; plans, schedules and assigns the day-to-day maintenance activities; coordinates renovation projects for PBC Area Command; reviews, provides guidance and/or assists with documentation processing and approval of all property matters throughout PBC Area Command. Takes the lead on all risk management issues for the Area Command including confirming work invoices for payment, conducting property site inspections, and managing leases. Supervises the maintenance staff, prepares the back-up schedule and ensures adequate switchboard coverage at all times, obtaining and processing proposal for necessary repairs.

Manages and oversees the administrative functions of the Property/Facility department alongside the Administrative Assistant to the Operations Program Director. Office to ensure effective and timely workflow processes; acts as information and procedural expert on all property matters in order to relieve the details and tasking of the office; performs advanced, complex, and often confidential administrative office work with a broad scope of responsibilities; prepares advanced and technical reports and spreadsheets from start to finish; evaluates office procedures and processes to ensure proper and efficient operation; manages communication into and out of the department; coordinates information and arrangements for meetings and seminars; responds to inquiries regarding building operations and ensures the office runs smoothly while the supervisor is absent.

Supervises maintenance employees including training, assigning, monitoring and reviewing work projects and completed work.

Manage third-party contractors and vendors for routine maintenance and repair services.

Solicit bids and submit requisitions for medium property projects following Salvation Army policies & procedures.

Maintain databases and files pertaining to property and maintenance, including but not limited to UpKeep, Excel, Building Schematics, Preventative Maintenance and Leases.

Conduct regular site inspections to identify areas for improvement, recommend facility enhancements, and support planning for budgets and equipment replacement.

Ensure compliance with OSHA and Salvation Army property guidelines across all owned and leased facilities, including warehouses, centers, stores, and administrative offices.

bility to meet attendance requirements.

Ability to read, write, and communicate the English language.

Ability to perform routine mathematical computations.

Ability to transcribe dictation and type.

Ability to key information into a computer.

Ability to sort and file documents alphabetically and numerically.

Ability to operate various general office equipment including a telephone, dictation equipment, computer, and adding machine.

Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones or speaking in person to clients requiring assistance.

Ability to work well under the pressure of deadlines.

Ability to follow instructions and work independently with limited supervision.

Ability to effectively and efficiently work on multiple projects at the same time without becoming frustrated or disorganized.

Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.

Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.

Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

Work may require driving a vehicle where there may be discomforts associated with heavy traffic or changes in weather.

Associate degree in Business, Finance, or related field,

and

five years progressively responsible experience performing administrative work in a general office, with at least two years at the executive level,

or

any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.