Property Management Coordinator

Role Description

Administrative Office Tasks

·      Maintain and organize comprehensive file management system (Google Drive), ensuring all documentation is current, complete, and properly categorized

·      Manage project workflows in Asana, tracking task completion and updating action items regularly

·      Process expense reimbursements through Expensify in a timely manner

·      Coordinate calendar management, email correspondence, travel arrangements, and task prioritization for Principal

Residential Property Management

·      Market available units through Craigslist, Zillow, and other rental platforms

·      Conduct property showings and respond to prospective tenant inquiries

·      Screen applicants including background checks, credit reports, and reference verification

·      Prepare lease agreements and coordinate move-in processes for new tenants

·      Perform annual unit inspections and document property conditions

·      Serve as primary point of contact for tenant maintenance requests and concerns

Commercial Property Management

·      Coordinate day-to-day operations for commercial properties

·      Manage vendor relationships for maintenance issues and preventative maintenance programs

·      Solicit multiple bids for repair and improvement projects

·      Schedule, oversee, and monitor all vendor work to ensure quality and timeliness

·      Conduct regular property site visits with Asset Manager

·      Coordinate and attend vendor meetings with onsite managers as needed

·      Lead vendor meetings independently when required

·      Organize and file property documentation in coordination with Asset Manager

·      Collect, verify, and maintain current certificates of insurance from all tenants and vendors

Qualifications

·      Strong working knowledge of Microsoft Office Suite (Word, Excel)

·      Excellent organizational and time management skills

·      Strong written and verbal communication abilities

·      Ability to work independently and manage multiple projects simultaneously

·      Valid driver's license and reliable transportation for property visits

•   Ability to conduct property inspections, including climbing stairs and accessing all areas of buildings