Purchasing Coordinator

Houston, United States

Position Description

About Harris County Housing & Community Development:

Harris County Housing & Community Development provides life-enhancing projects and programs for residents of Harris County.

Our services include spurring community investment through the provision of home-buying programs, partnering with community members and housing developers to build diverse housing options that uplift communities and offer other assistance that support community building.

Purchasing Coordinator Overview:

The Purchasing Coordinator manages and executes the procurement activities for HC Housing & Community Development Department (HCD). This role ensures routine purchase requisitions are converted into purchase orders within required timelines. The position requires interaction with internal staff and HC Purchasing to ensure procurement policies are being applied when purchasing goods or services. Contract management utilizing internal software must be monitored to ensure timely contract renewals.

Duties & Responsibilities:

Process purchase requisitions and orders in accordance with Harris County procurement policies and Texas Local Government Code.
Solicit informal quotes from vendors for supplies and services; evaluate bids and make recommendations based on price, quality, and service.
Track and monitor purchase order status, delivery timelines, and invoice resolution.
Work with departments to forecast procurement needs and support budget planning for upcoming purchases.
Assist with contract administration including tracking term dates, renewals, and amendments.
Serve as liaison between department staff, Harris County Purchasing Office, and vendors.
Manage end-to-end travel arrangements for employees, including booking air travel, lodging, vehicle rentals, and registrations for conferences or training.
Ensure all travel requests are submitted, reviewed, and approved in accordance with Harris County travel policy.
Process and audit travel reimbursement requests, ensuring proper documentation and compliance with HC adopted per diem rates and county policy.
Serve as department expert on travel procedures; provide guidance and training to staff as needed.
Other duties as assigned.
This Job Description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position.
Management may, at its discretion, assign, or reassign duties and responsibilities to this job at any time.

Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.
This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Requirements

Education/Experience:

Bachelor's degree in a business-related field from an accredited college or university.
Three (3) to five (5) years' experience in purchasing, contract compliance, or accounting including vendor contract execution, monitoring and procurement.

Licensure:

Valid Driver's License (Texas upon hire)

Knowledge, Skills, and Abilities:

Working knowledge of RFP/RFQ sourcing process.
Ability to communicate clearly, both written and verbally.
Ability to multi-task and remain organized.
Knowledge of grant requirements regarding procurements.
Negotiation and conflict resolution skills.

NOTE: Qualifying education, experience, knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Preferences

Knowledge of Excel, Peoplesoft.

General Information

Position Type, and Typical Hours of Work:

Full-Time | Regular
Monday - Friday | 40 Hours per week

Work Environment:

The work is performed in an office setting.
No special safety precautions are required.

Physical Demands:

The work is primarily sedentary with occasionally required travel to training events or meetings.
Working with files is occasionally required.
This would require the ability to exert up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

HARRIS COUNTY EMPLOYEE BENEFITS

Harris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan.

The following benefits are offered only to Harris County employees in regular (full-time) positions:

Health & Wellness Benefits

Medical Coverage
Dental Coverage
Vision Coverage
Wellness Plan
Life Insurance
Long-Term Disability (LTD) Insurance
Employee Assistance Program (EAP)
Healthcare Flexible Spending Account
Dependent Care Flexible Spending Account

Paid Time Off (PTO)

Ten (10) days of vacation leave per year (accrual rate increases after 5 years of service)
Eleven (11) County-observed holidays
One (1) floating holiday per year
Paid Parental Leave*
Sick Leave

Retirement Savings Benefit

457 Deferred Compensation Plan

The following benefits are available to Harris County employees in full-time and select part-time positions:

Professional learning & development opportunities
Retirement pension (TCDRS defined benefit plan)
Flexible work schedule*
METRO RideSponsor Program*

Participation may vary by County department. The employee benefits plans of Harris County are extended to all eligible participants across various departments with the exception of the Harris County Community Supervision and Corrections Department, for which the cited Health & Wellness Benefits are administered through the State of Texas.

In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time. Harris County Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.

For plan details, visit the Harris County Benefits & Wellness website:

www.benefitsathctx.com

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