Purchasing Coordinator

PURCHASING COORDINATOR

Department: Buyer

Shift: Various shifts from 5am-10pm Monday-Friday

Reports to: President

Duties & Responsibilities:

• Manage the purchasing of all office, retail, and general use supplies to support company operations.

• Partner with internal departments to identify purchasing needs and source appropriate vendors to meet those requirements.

• Negotiate pricing, terms, and conditions with vendors to secure favorable agreements.

• Maintain, track, and manage vendor contracts and supplier agreements to ensure compliance and value delivery.

• Monitor vendor performance regularly to ensure quality standards, service levels, and cost objectives are consistently met.

• Approve or decline purchase requests from departments and place timely orders with the appropriate vendors.

• Review and verify invoices and bills to ensure accuracy, resolving discrepancies as needed.

• Maintain organized records of purchasing activity, vendor communications, and contract documentation.

• Analyze purchasing data to identify cost-saving opportunities, process improvements, and efficiencies.

• Support ongoing procurement operations in a fast-paced retail and logistics environment by managing multiple priorities effectively

• Ensure accurate and timely filing of all contracts, agreements, and related records.

• Handle confidential and sensitive information with discretion and professionalism.
  

Required Skills & Abilities

• 2-4 years of experience in purchasing, buying, procurement, or logistics support preferred.

• Strong organizational skills with a keen eye for detail.

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and database management; proficiency with ERP systems (Storis, Oracle, SAP, etc.) a plus.

• Effective communication and negotiation support skills.

• Analytical mindset with basic understanding of finance and contract terms.

• Professionalism, discretion, and ability to manage sensitive corporate information .

• Ability to analyze and interpret data, including computing rates, ratios, and percentages and analyzing contracts.

• Excellent written and verbal communication skills, with the ability to work effectively across departments and with external vendors.

• Strong time management skills, able to prioritize tasks and manage multiple projects in a fast-paced, evolving environment.

• Initiative-taking, goal-oriented, and able to perform well under pressure.

• Learn and grow knowledge of our products, supplies, and our customers.

• Excellent interpersonal and customer service skills.

• All other duties assigned by President as directed.
  

Compensation Package:

Pay rate: Salary grade E $21.20-$31.80 per hour. Starting at $25.00 per hour.

Supervision Given and Received:

This position has no supervisor responsibilities. The President supervises this position.

Personal Competencies:

To perform the job successfully, an individual should demonstrate the following competencies:

• Analytical - Ability to analyze, collect and research data and read reports, fierce attention to detail.

• Mathematical Skills -Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

• Reasoning Ability - Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

• Teamwork – Balances team and individual responsibilities; contributes to building positive team spirit; supports everyone’s efforts to succeed.

• Business Acumen - Understands business implications of decisions; displays orientation to profitability; demonstrates knowledge of market and competition.

• Interpersonal Skills – Focuses on solving conflict, not blaming; maintains confidentiality; remains open to others & ideas and tries new things.

• Organizational Support – Follows policies and procedures; supports AFW’s goals and values.

• Judgment – Displays willingness to make decisions; exhibits sound and accurate judgment; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.

• Problem Solving – Identifies and resolves problems in a timely manner; works well in group problem solving situations; has a cooperative spirit; ability and authority to plan work, meet deadlines and coordinate time sensitive activities across personnel in multiple departments.

• Planning/Organizing – Prioritizes and plans work activities; uses time efficiently.

• Safety and Security – Observes and leads safety and security procedures and initiatives.

• Attendance/Punctuality – Is consistently at work and on time. Must be available to travel and work more than standard hours when necessary.
  

Computer Skills:

Ability to navigate multiple computer systems, type 30+ wpm, advanced familiarity with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, etc.), advanced internet research skills, and experience with STORIS preferred. Ability to extensively use computers for ordering, communication, documentation, maintenance of organizational content on shared drives.

Certificates and Licenses:

Certifications and licenses in business such as Certified Purchasing Professional (CPP), Certified Professional in Supply Management (CPSM), and Certified Supply Chain Professional (CSCP) are preferred.

Education and Experience:

High school diploma required. Two-year college or university degree (Associates) is preferred; or two to four years related experience and/or training; or equivalent combination of education and experience.

Physical Demands:

• Capability to stand, walk, stoop, & bend for 8 hours or more daily.
• Continuous use of arms, hands, fingers, eyes, legs, and back.
• Requires the ability to maneuver in confined and at times congested areas.
• Requires the ability to sit, stand, walk, stoop, & bend for 8 a day.
• Requires constant use of arms, hands, fingers, eyes, legs, and back.
  

American Furniture Warehouse is an Equal Opportunity Employer M/F/D/V. Working Safely is a Condition of Employment at American Furniture Warehouse – an Affirmative Action Employer M/F/D/V.

A pre-employment drug screen, background and fit for duty exam check must be passed upon job offer.

Since 1975, our motto has been Under Promise and Over Deliver, and this is exactly what we do on a daily basis! At AFW, we strongly believe in recognizing those who exemplify excellence, and reward them for contributing to our collective success. We strive to provide a great work environment for our employees and give them the knowledge and tools needed to provide our customers with an even greater buying experience. At American Furniture Warehouse We Do It Right the First Time!