Purchasing Coordinator

Join Our Team: Purchasing Coordinator Department: Operations Reporting Relationship: Southeast Purchasing and Warehousing Manager Location: Southeast Empower Your Career with a Leader in Entertainment Lighting About Barbizon Lighting Company: Barbizon Lighting is not just a company; it's a beacon in the entertainment lighting industry, illuminating the path for theatre, television, film, education, and themed environments for over 75 years. As the foremost supplier of entertainment lighting, rigging, drapery, expendables, and theatrical systems integration, we pride ourselves on blending the resourcefulness of a large international corporation with the personalized touch of a small business. Located in Barbizon Southeast – Capitol, we're inviting you to become a part of our legacy and contribute to our bright future. Position Summary: The Purchasing Coordinator plays a key role in supporting local staff with overseeing stock purchases, inventory management, and operational support to ensure the seamless flow of materials and resources. By ensuring accurate inventory levels, efficient purchasing practices, and effective cross-functional coordination with Sales, Systems and Service departments, the Purchasing Coordinator plays a pivotal role in the operational success of the Southeast Region. Major Duties & Responsibilities: • Process Standard and Stocking POs • Maintain Backordered Items Report • Communicate w/Vendors regarding Backorders, Returns, Credits, Invoice, Tracking issues • Maintain “Standard” PO Open Report and communicate with Manager about discrepancies • Review, reconcile, and approve all invoices for stocking purchase orders • Assist other Departments w/Returns, PO cleanup • Perform Receiving and Shipping in Warehouse employee’s absence • Perform Cycle Counts reconciliation & Adjust inventory as necessary in warehouse employee's absence • Start the discrepancy resolution for the inventory adjustments as well as working with Sales and Operations to find causes and long-term resolutions • Communicate with Vendors to update pricelists on the Barbizon Intranet • Coordinate and execute all database updates • Update NO Tabs on assigned vendors when necessary • Order local office supplies as necessary • Assist Manager with other duties as assigned • Communicate and coordinate with Drop Ship Purchaser on trends • Manage and edit Min/Max’s in each warehouse in coordination with Sales and Warehouse staff • Manage and edit Deadstock items in each warehouse in coordination with Sales and Warehouse staff • Process Drop Ship PO’s in employee's absence Required Skills & Abilities: · Strong organizational and time-management skills. · High attention to detail and accuracy. · Self-motivated and able to work independently while also collaborating effectively within a team. · Strong knowledge of inventory control practices and computerized inventory databases. · Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Adobe Acrobat. · Effective written and verbal communication skills. · Problem-solving skills and the ability to adapt to changing priorities. Qualifications & Experience: · Minimum 4 years of experience in Purchasing or market specific materials knowledge. · Proficiency in Microsoft 365 Suite and familiarity with UPS & FedEx shipping software. · Data entry experience and high-level computer literacy. · Prior experience with inventory management systems (e.g., SAGE) is highly desirable. Physical Requirements: · Prolonged periods sitting at a desk and working on a computer. · Ability to lift up-to 50 pounds and work in a fast-paced environment. · General ability to navigate within an office environment. Why Barbizon? Embark on a career journey with Barbizon, and you'll find more than just a job. You'll discover a place where your contributions matter, a team that values your voice, and opportunities for personal and professional growth. We celebrate diversity, encourage innovation, and strive for excellence in everything we do. Join us at Barbizon Lighting Company, where your passion for lighting will illuminate the world. Apply now and shine with us! The salary range for Purchasing Coordinator at Barbizon Lighting’s Capitol, VA location is currently $55,000.00 - $65,000.00 per annum, depending upon experience. Please be aware, extensive industry experience or specific skills that fully match, or exceed what is required, may in fact increase this range. We strongly encourage all to apply. In addition to the base pay listed here, Barbizon offers a generous compensation package including medical, dental, life insurance, long-term disability, profit share, and a matching 401k Plan at no cost to the employee. The Company fully funds Barbizon’s healthcare benefits for all full-time employees and dependents. Barbizon also offers a host of voluntary ancillary benefits that include affordable vision, pet insurance, additional life insurance, Flexible Spending Plan, Pre-tax commuter benefits, and Benefits VIP, a dedicated advocacy group that can help employees and their family members resolve benefits issues. Barbizon offers fully paid vacation, sick/safe time, and an additional ten paid holidays. Barbizon Lighting Company’s largest shareholder is our employee group, which currently owns 51% of the company via an Employee Stock Ownership Plan (“ESOP”). An ESOP is a qualified retirement plan that extends beneficial ownership of the business to its employees, at no cost to the plan participant. Equal Employment Opportunity Policy Barbizon Lighting provides equal employment opportunities to all employees and applicants. It prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. As an equal opportunity employer, we are committed to a diverse workforce. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans’ Readjustment Act of 1974, and Title 1 of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact Barbizon Lighting’s Corporate HR Department at 643 11th Avenue, New York, NY 10036.