Purchasing Coordinator

Job Overview

We are hiring a Procurement & Purchasing Coordinator to manage purchase orders, supplier coordination, deliveries, returns, and reporting across multiple branches and warehouses. This role supports smooth procurement operations, accurate supplier/product data, and timely issue resolution.

Key Responsibilities

• Check and respond to all procurement-related inquiries via email. I
• Process purchase orders, track deliveries, and manage returns across branches/warehouses; prepare daily reports for management review.
• Monitor order status in real time and coordinate with suppliers to schedule, expedite, and resolve delivery issues.
• Maintain and update product and supplier databases to ensure procurement accuracy.
• Coordinate with warehouse teams to ensure proper storage protocols and organize product collections/returns.
• Research potential suppliers and prepare comparative analysis to support procurement decisions.
• Negotiate supplier payment terms and contract agreements to optimize cost and service levels.
• Process credit notes and manage supplier follow-ups for timely payment settlements.
• Prepare monthly procurement reports covering orders, deliveries, and returns.
• Evaluate supplier performance and share feedback to improve service quality.
• Coordinate with branches on new product requirements and support system/pricing updates.
• Support Finance with invoice matching and reconciliation based on SOA requests.

Requirements (Practical & Hiring-Friendly)

• Experience in procurement/purchasing, logistics coordination, or supply chain operations (multi-branch is a plus).
• Strong communication skills (email follow-up, supplier coordination, internal coordination).
• Comfortable with reporting and tracking (daily/monthly reports, order/delivery/returns status).
• Good negotiation and vendor management skills.
• Strong attention to detail for databases, invoicing, and reconciliation support.

Job Type: Full-time