Purchasing Officer

Job Title: Purchase Officer

Department: Purchase

Reports To: Purchase Manager

Job Summary:

The Purchase Officer is responsible for sourcing, negotiating, and procuring goods and services required by the organization. This role ensures timely acquisition of materials at the best possible price while maintaining quality standards and vendor relationships.

Key Responsibilities:

• Identify reliable suppliers and maintain strong vendor relationships.
• Obtain and evaluate quotations, negotiate prices, terms, and delivery schedules.
• Issue purchase orders and ensure timely delivery of materials or services.
• Monitor inventory levels and coordinate with inventory and warehouse teams for stock requirements.
• Ensure that purchases comply with company policies, quality standards, and budget constraints.
• Maintain accurate records of purchases, pricing, and supplier performance.
• Track orders and resolve issues related to delays, shortages, or quality.
• Support contract management and procurement strategy development.
• Collaborate with finance and other departments to ensure alignment with project and operational needs.
• Conduct market research to stay updated on trends, pricing, and supplier innovations.

Qualifications:

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
• Proven experience as a Purchase Officer or in a similar procurement role.
• Familiarity with sourcing and vendor management practices.
• Knowledge of procurement software and ERP systems (e.g., SAP, Oracle, Zoho, etc.).
• Strong negotiation and communication skills.
• Excellent organizational and analytical skills.
• Attention to detail and ability to work under pressure.