Receptionist

Job Overview
We are seeking a dynamic and friendly Receptionist to be the welcoming face of our organization. This vital role involves managing front desk operations, providing exceptional customer service, and ensuring smooth administrative workflows. The ideal candidate will be highly organized, tech-savvy, and capable of handling multiple responsibilities with professionalism and enthusiasm. As a Receptionist, you will serve as the first point of contact for visitors and callers, supporting office management and contributing to a positive, efficient work environment.

Responsibilities

• Greet visitors warmly and direct them appropriately, ensuring a positive first impression.
• Manage multi-line phone systems, screening calls and transferring inquiries efficiently.
• Handle incoming correspondence, including emails, mail, and packages, with accuracy and promptness.
• Maintain front desk organization by managing filing systems, data entry, and document proofreading.
• Support office management tasks such as calendar management, appointment scheduling, and basic bookkeeping using QuickBooks or similar tools.
• Provide excellent customer support by addressing inquiries professionally and courteously.
• Assist with clerical duties including typing reports, organizing files, and updating records in Google Workspace or Microsoft Office applications.
• Ensure office supplies are stocked and equipment is functioning properly to support daily operations.
• Uphold phone etiquette standards and maintain a professional demeanor at all times.

Requirements

• Proven experience in office administration or reception roles with strong clerical skills.
• Proficiency in computer literacy including Microsoft Office (Word, Excel, Outlook) and Google Workspace tools.
• Familiarity with multi-line phone systems and excellent phone etiquette.
• Bilingual abilities are highly desirable to serve diverse client needs effectively.
• Strong organizational skills with keen attention to detail; capable of managing time efficiently.
• Experience with QuickBooks or bookkeeping is a plus for handling basic financial tasks.
• Previous experience in medical or dental receptionist roles is advantageous but not mandatory.
• Excellent customer service skills with a friendly attitude and professional appearance.
• Ability to handle multiple tasks simultaneously while maintaining accuracy under pressure. Join us to be part of an energetic team dedicated to creating a welcoming environment while supporting the daily operations of our organization!

Job Type: Full-time

Pay: $20.00 per hour

Expected hours: 40 per week

Work Location: In person