Receptionist/Administrative Assistant

Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and excellent customer service. The ideal candidate will be energetic, detail-oriented, and possess strong communication skills, ready to handle multiple tasks efficiently. You will serve as the first point of contact for visitors and callers while managing essential office functions that keep our workplace running seamlessly. This paid position offers an exciting opportunity to develop your office management skills in a professional environment. Responsibilities

• Greet visitors warmly, manage check-in procedures, and direct them appropriately
• Operate multi-line phone systems, answer inquiries, and transfer calls with professionalism and courtesy
• Maintain a clean, organized front desk area and ensure all reception duties are performed efficiently
• Perform data entry, filing, and document proofreading to ensure accuracy and organization of office records
• Support bookkeeping tasks using QuickBooks
• Assist with clerical duties such as photocopying, mail distribution, and inventory management
• Provide exceptional customer support by addressing inquiries promptly and professionally

Qualifications

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with multi-line phone systems and phone etiquette standards
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Familiarity with QuickBooks or bookkeeping software is a plus
• Excellent typing speed and data entry skills for efficient record keeping
• Strong communication skills—both verbal and written—along with proofreading capabilities
• Previous clerical or administrative experience in a professional setting preferred
• Ability to manage time effectively, prioritize tasks, and maintain professionalism under pressure
• Personal assistant or medical/dental receptionist experience is advantageous but not required

Join us in creating a welcoming environment where organization meets exceptional service! This role offers the chance to grow your administrative expertise while supporting a vibrant team dedicated to excellence.

Pay: $18.00 - $20.00 per hour

Benefits:

• Health insurance
• Paid time off

Experience:

• QuickBooks: 1 year (Required)
• Manufacturing: 1 year (Preferred)
• Multi-line phone systems: 1 year (Required)

Work Location: In person