Receptionist/Administrative Assistant

Law Office Receptionist/ Legal Assistant

Full Time $20-$28/hr

At Puzo Law, we are a family-first family law firm that prioritizes professionalism, empathy, and integrity in every interaction. We are seeking a dependable and organized Receptionist/Legal Assistant who serves as the welcoming face of our office while providing essential administrative and legal support to our attorneys and paralegals.

The ideal candidate is warm, detail-oriented, and thrives in a fast-paced, client-focused environment. This individual should be a natural communicator—calm under pressure, proactive, and able to balance front-desk responsibilities with behind-the-scenes support.

Key Responsibilities Include:

• Greet clients and guests with professionalism and care, both in person and over the phone.
• Answer, screen, and route phone calls promptly and accurately.
• Maintain front desk and lobby area, ensuring it is organized and presentable.
• Coordinate incoming/outgoing mail, deliveries, and scanning of all firm correspondence.
• Schedule client appointments, court dates, and conference calls with accuracy.
• Maintain case calendars, deadlines, and reminder systems.
• Provide administrative support including document scanning, file creation, copying, and data entry.
• Assist attorneys and paralegals in creating trial binders, organizing files, and basic document preparation.
• Coordinate with clients for follow-ups, signature requests, and document collection.
• Maintain client confidentiality and comply with firm protocols and ethical standards.

Preferred Qualifications:

• Prior experience working in a law firm or professional services office (family law experience is a plus).
• Exceptional interpersonal skills and professional phone etiquette.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite; familiarity with PracticePanther or similar legal CRM software is a plus.
• Bilingual (English/Spanish) is required.

What We Offer:

• A supportive, team-oriented work environment that values kindness, respect, and collaboration.
• Paid time off and sick leave.
• Health insurance.
• Annual firm retreat and celebrations to acknowledge team achievements.
• Professional Development Courses. Opportunities for growth within a growing, mission-driven firm.

If you are someone who takes pride in being the calm, confident, and organized presence at the heart of a law office—and you want to be part of a team that genuinely cares about one another—then we’d love to meet you.

Job Type: Full-time

Pay: $20.00 - $28.00 per hour

Benefits:

• Flexible schedule
• Paid time off
• Parental leave
• Professional development assistance

Experience:

• receptionist: 3 years (Preferred)
• Law office: 3 years (Preferred)

Language:

• Spanish (Preferred)

Work Location: In person