School Treasurer-Full Time-12 months-Available 06/1/2026

School Treasurer-Full Time-12 months-Available 06/1/2026

Title:Administrative Assistant II-School Based Elementary and Middle School Treasurer

Reports to: Principal

Terms of Employment: 12 Months

Salary: Pay Grade 59 Salary: High School Pay grade 61

GENERAL STATEMENT OF JOB

This position involves performing responsible administrative
duties that support a school administrative office. Employees in this class carry out a variety of
administrative functions and are distinguished by the size, scope, and complexity of the school,
coupled with the degree of responsibility assigned. The role requires communicating and
coordinating school policies and procedures with students, school officials, employees, and the
general public. An expert understanding of departmental rules, regulations, goals, and services
is required to perform a wide variety of administrative or financial tasks. Employees are
expected to demonstrate a high degree of resourcefulness and creativity in adapting guidelines
and solutions for problems.

ESSENTIAL JOB FUNCTIONS

The School Treasurer/Bookkeeper is primarily responsible for the proper administration of the
school's financial activities in accordance with legal provisions and appropriate accounting
practices and procedures. This role requires familiarity with and compliance with applicable
laws and board policy.

? Financial Management & Record Keeping:
o Maintain a complete record of all money flowing in and out of the school,
following the form and detail prescribed by the finance officer.
o Apply District policies and procedures in all financial transactions.
o Maintain a complete and systematic set of records of all financial transactions of
the school/department.
o Record details of financial transactions in appropriate journals and subsidiary
ledgers from sources like requisitions and payroll records.
o Summarize and balance entries recorded in individual journals, computer
systems, and ledgers.
o Prepare financial statements, income statements, and cost reports to reflect the
financial condition of the school and its departments and organizations.
o Manage the school’s multi-fund bookkeeping system in accordance with bank
statements and retain accounts payable and receivable file records.
o Collect and receipt all monies to prepare daily bank deposits.
o Record financial transactions and generate monthly financial reports to reconcile
the school's bank statement.
o Compute and record cash receipt summaries.
o Assist with school allotment budgets and coordinate with staff to order materials
in the district software system.
o Research and review vendor pricing to enter supply order requisitions or
purchase orders; verify incoming supply orders and handle their distribution.
o Review invoices for payment accuracy and submit for payment.

? Administrative & Operational Support:

o Keep an accurate record of absences for school-based staff in a computer-based
software system.
o Schedule substitute teachers for unexpected absences.
o Prepare and submit payroll turnaround reports.
o Notify employees of their remaining leave balances and provide support with
completing leave forms.
o Assist office staff to ensure smooth operation of daily functions.
o Ability to use a wide variety of word processing and other computer software
programs

? Communication & Compliance:

o Work with other departments, including Budget, Procurement Services, Financial
Accounting, and Internal Audit.
o Secure information via telephone or personal contact; select appropriate
materials to answer questions and handle inquiries independently.
o Handle confidential or sensitive information in an appropriate manner.
o Interpret a variety of rules, regulations, and information of the School and
organization's activities.

OTHER JOB FUNCTIONS

? Attend staff meetings and participate in meetings to enhance job performance.
? Promote the District’s interest in increasing student achievement by working with the
educational interests of students in mind at all times.
? Maintain positive communication with colleagues, community members, parents, and
students to promote an increase in community engagement in education.
? Support the school office by exhibiting professionalism and making positive
contributions to workplace morale.
? Performs other related work as required.

MINIMUM TRAINING AND EXPERIENCE

? Graduation from a business administration program or two-year secretarial school.
? A minimum of 3-5 years of progressively responsible program or administrative
management experience, including strong public contact duties and related experience
in assigned work; or any equivalent combination of education, experience, and training.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

? In-depth knowledge of the program to which assigned and related policies, procedures,
and regulations.
? Expert knowledge of arithmetic and its uses in general office work.
? Ability to negotiate, speak publicly, and communicate effectively in person and by
telephone.
? Ability to discern complex information on school, or departmental programs based on
inquiries.
? Ability to learn systems and processes regarding infrastructures and organizational
programs.
? Ability to be tactful and courteous.
? Ability to analyze and research information from a variety of sources.
? Ability to teach staff and operate any office machines processors, calculator, or other
equipment.
? Ability to plan, organize, monitor, evaluate, and delegate duties to others.
? Ability to work independently with little direction from others, be a self-starter, and a
multitasker.
? A people person who can assist teachers, staff, students and others.
? Capable of handling money responsibly.
? A problem-solver who can thoroughly investigate discrepancies, such as a bank
reconciliation errors.
? Knowledgeable of a chart of accounts and how it helps determine where to post
transactions.
? Capable of handling stress and pressure.

PHYSICAL REQUIREMENTS

? Must be able to physically perform the basic life operational functions of grasping,
talking, hearing, and repetitive motions.
? Must be able to perform sedentary work exerting up to 10 pounds of force occasionally
and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or
otherwise move objects.
? Must possess the visual acuity to prepare and analyze data and figures, operate a
typewriter or computer terminal, and determine the accuracy, neatness, and
thoroughness of the work assigned.
? Some positions may be required to take and transcribe dictation and minutes.

DISCLAIMER

The preceding job description has been designed to indicate the general nature
and level of work performed by employees within this classification. It is not designed to

contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and
qualifications required of employees to this job.