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accounts admin executive

Snow Kitchen Equipment Maitenance

Immediate HiringPosition: Accounts and Admin ExecutiveLocation: Abu DhabiDescription of Work:- Provide day-to-day administrative support to ensure smooth office operations.- With knowledge in making quotations and Tax Invoice.- Microsoft Office knowledge is a must.- With knowledge of Vat Filing and QuickBooks- Assist in basic accounting functions including invoice preparation, purchase orders, expense tracking, and petty cash.- Maintain accurate financial records and assist in monthly and year-end reporting.- Prepare and track LPOs, quotations, delivery notes, and payment follow-ups.- Coordinate with internal departments regarding administrative and financial requirements.- Ensure compliance with company policies and basic accounting standards.Please send your CV to info@snowkitchen.ae.Job Type: Full-time

Accounts & Admin Executive

Synosys Technologies LLC

We are a well-established IT company seeking a reliable Female Admin Assistant with Accounting Background to join our team and will be based in our Abu Dhabi office.Key Responsibilities:<ul><li>Answer and manage incoming telephone calls.</li><li>Make outgoing calls to clients for payment follow-ups.</li><li>Manage petty cash transactions.</li><li>Handle accounts payable and receivable processes.</li><li>Prepare and send proposals and tax invoices.</li><li>Perform various administrative tasks as required.</li></ul>Candidate Requirements:<ul><li>Preferably a female candidate from the Philippines.</li><li>Strong knowledge of accounting principles and practices.</li><li>Excellent verbal and written communication skills in English.</li><li>Self-motivated, multi-tasking, and trustworthy, with the ability to work under pressure.</li><li>Ready to join immediately.</li></ul>If you are driven and eager to be part of a dynamic team, send your CV now.Job Type: Full-timeLanguage:<ul><li>Tagalog (Required)</li></ul>

Admin Assistant with Accounting Background (Female) - To wok in Abu Dhabi

PLUS UAE

Job TitleAccounts cum Office AdministratorCompanyPlus UAE GroupLocationAbu Dhabi, United Arab EmiratesEmployment TypeFull-TimeExperience RequirementMinimum 3&ndash;6 years (Mandatory) UAE B2B Service Sector experience is compulsoryRole SummaryPlus UAE is seeking a reliable, detail-oriented Accounts cum Office Administrator to handle receivables, ERP-based accounting, VAT &amp; Corporate Tax support, and office administration. This role requires hands-on execution, ownership, and professional client coordination within a UAE service-sector environment.Key ResponsibilitiesAccounts &amp; Receivables<ul><li>Manage accounts receivable end-to-end</li><li>Invoice generation, payment follow-ups, and ageing analysis</li><li>Daily accounting entries and reconciliations in ERP / accounting systems</li><li>Client statement preparation and cash flow coordination with management</li></ul>VAT &amp; Corporate Tax (UAE)<ul><li>Support VAT compliance, return preparation, and filings</li><li>Maintain VAT records and documentation</li><li>Assist with UAE Corporate Tax documentation and coordination with auditors / consultants</li></ul>ERP &amp; MIS<ul><li>Accurate data entry and maintenance in ERP</li><li>Monthly MIS reports and internal financial summaries</li><li>Ensure audit-ready documentation and records</li></ul>Office Administration<ul><li>Professional communication with clients, suppliers, and internal teams</li><li>Email correspondence, coordination, and follow-ups</li><li>Support daily office operations and compliance documentation</li></ul>Mandatory Requirements<ul><li>Proven experience in UAE B2B service-sector accounting</li><li>Strong hands-on exposure to receivables management</li><li>Working knowledge of UAE VAT &amp; Corporate Tax</li><li>Experience with ERP / accounting software (Zoho, Tally, or similar)</li><li>Good English communication (written &amp; verbal)</li><li>Ability to work independently with minimal supervision</li></ul>Preferred Profile<ul><li>Experience in Business Setup / PRO / Professional Services companies</li><li>Familiar with UAE compliance-driven service operations</li><li>Organized, process-oriented, and accountable</li></ul>Not Suitable For<ul><li>Freshers or junior profiles</li><li>Product trading&ndash;only accounting backgrounds</li><li>Candidates without UAE experience</li></ul>Short WhatsApp Job PostHiring: Accounts cum Office Admin Abu Dhabi &ndash; Plus UAEUAE B2B service-sector experience mandatory. Strong in receivables, ERP, VAT &amp; Corporate Tax. Good English communication.Experienced profiles only.Job Type: Full-time

Accountant

National Ambulance UAE

<div>
 
 The Admin Coordinator provides comprehensive administrative and coordination support to the assigned department or function, ensuring efficient day-to-day operations. The role supports documentation management, communication coordination, scheduling, reporting, and general administrative activities to enhance operational effectiveness and service delivery across the organization.
 
 
 
 
 
 
 About the Role
 
 
 
 The Admin Coordinator provides comprehensive administrative and coordination support to the assigned department or function, ensuring efficient day-to-day operations.
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Organize, maintain, and update departmental documentation, records, and correspondence in line with organizational standards.
 </li>
 <li>
 Coordinate internal and external communications, including emails, telephone calls, and official correspondence.
 </li>
 <li>
 Assist in scheduling meetings, preparing agendas, coordinating logistics, and recording and distributing minutes.
 </li>
 <li>
 Support the preparation of reports, presentations, and routine management documentation.
 </li>
 <li>
 Maintain physical and electronic filing systems to ensure data accuracy, confidentiality, and accessibility.
 </li>
 <li>
 Process administrative transactions such as travel requests, service requests, office supplies, and requisitions in accordance with approved procedures.
 </li>
 <li>
 Track and follow up on assigned actions and pending tasks to ensure timely completion.
 </li>
 <li>
 Assist in organizing departmental events, workshops, meetings, and other official activities.
 </li>
 <li>
 Provide general administrative support to managers and team members as required.
 </li>
 <li>
 Identify opportunities for administrative process improvement and support implementation of enhancements.
 </li>
 <li>
 Perform any other duties assigned by the line manager in support of departmental and organizational objectives.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field.
 </li>
 <li>
 Minimum 3-5 years of administrative experience.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Required Skills
 
 
 <ul>
 <li>
 Strong organizational and coordination skills.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to handle multiple tasks and prioritize effectively.
 </li>
 <li>
 High attention to detail and accuracy in documentation.
 </li>
 <li>
 Ability to work independently and collaboratively within teams.
 </li>
 <li>
 Strong follow-up, problem-solving, and time-management abilities.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Preferred Skills
 
 
 <ul>
 <li>
 Experience in office administration or executive support.
 </li>
 <li>
 Familiarity with office management systems and procedures.
 </li>
 <li>
 Ability to adapt to changing priorities in a fast-paced environment.
 </li>
 <li>
 Knowledge of basic HR or project support functions is a plus.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Pay range
 
 10,000 AED
 
</div>

Admin Coordinator

Terracotta Outsourcing

<div>
 
 
 Join Terracotta &ndash; Driving Business Growth in Corporate Services :
 
 
 
 
 
 
 Terracotta is a leading outsourcing company in the UAE, offering manpower, visa outsourcing, EOR/PEO, business setup, PRO services, and more across the region. At Terracotta, your voice counts, your ideas matter, and your success is celebrated.
 
 
 
 
 
 
 Position:
 
 Team Leader - Administration
 
 
 
 Reporting to:
 
 Operations Manager
 
 
 
 Department:
 
 Operations
 
 
 
 Location:
 
 Abu Dhabi
 
 
 
 
 
 
 Purpose of the Role:
 
 
 
 The Team Leader &ndash; Administration oversees Admin team and coordinates all administrative activities related to PRO and EOR services. This role ensures effective documentation, audit compliance, process implementation, and interdepartmental coordination to maintain operational excellence. The position acts as a primary escalation point representing Admin Team under Operations Department.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 🔹
 
 Administration &amp; Audit
 
 
 <ul>
 <li>
 Oversee the administration and periodic audit of:
 </li>
 <li>
 EOR (Employer of Record) Services
 </li>
 <li>
 PRO (Public Relations Officer) Services
 </li>
 <li>
 Supplier Management processes
 </li>
 </ul>
 
 🔹
 
 Supervision of Log Management, Document Archiving, and Audit
 
 
 <ul>
 <li>
 Ensure maintenance and accuracy of:
 </li>
 <li>
 Project Log
 </li>
 <li>
 Service Contract Log
 </li>
 <li>
 Job Card Log
 </li>
 <li>
 Employee Log
 </li>
 </ul>
 
 🔹
 
 GulfHR Management
 
 
 <ul>
 <li>
 Manage GulfHR platform updates and ensure data integrity.
 </li>
 </ul>
 
 🔹
 
 Templates Management
 
 
 <ul>
 <li>
 Develop, update, and maintain document templates for operational use.
 </li>
 </ul>
 
 🔹
 
 Validations
 
 
 <ul>
 <li>
 Conduct validation checks for:
 </li>
 <li>
 Job Cards
 </li>
 <li>
 Sales Orders
 </li>
 </ul>
 
 🔹
 
 Reporting
 
 
 <ul>
 <li>
 Prepare and deliver:
 </li>
 <li>
 Weekly and monthly reports as required by Management
 </li>
 </ul>
 
 🔹
 
 TCA Administration
 
 
 <ul>
 <li>
 Oversee:
 </li>
 <li>
 ADNOC Registration &amp; Contracts
 </li>
 <li>
 Client document filing
 </li>
 <li>
 Serve as client point of contact for relevant services
 </li>
 </ul>
 
 🔹
 
 General Administrative Tasks
 
 
 <ul>
 <li>
 Perform:
 </li>
 <li>
 Service Contract&ndash;Sales Order&ndash;Tax Invoice Reconciliation
 </li>
 <li>
 Insurance renewals coordination
 </li>
 <li>
 PRO clients&rsquo; expiry alerts to KAM
 </li>
 <li>
 Follow-ups with stakeholders to ensure task completion
 </li>
 <li>
 Review and implementation of current and new processes
 </li>
 <li>
 Car rental arrangements for staff
 </li>
 </ul>
 
 🔹
 
 Focal Point for Issue Resolution
 
 
 <ul>
 <li>
 Act as the primary contact to resolve issues related to:
 </li>
 <li>
 Invoicing
 </li>
 <li>
 Supplier Payments
 </li>
 <li>
 Payroll
 </li>
 <li>
 Job Cards
 </li>
 <li>
 Accounts Receivable
 </li>
 </ul>
 
 🔹
 
 Cross functional support
 
 
 <ul>
 <li>
 Take up additional tasks or responsibilities as and when required to meet business needs.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 <ul>
 <li>
 Strong leadership and team supervision skills
 </li>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Proficiency in HR systems
 </li>
 <li>
 Strong reporting and analytical skills
 </li>
 <li>
 High attention to detail and accuracy
 </li>
 <li>
 Effective communication and problem-solving skills
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or related field
 </li>
 <li>
 5+ years of experience in Administration within PRO, EOR, or related services
 </li>
 <li>
 Prior experience in managing cross-functional teams is preferred
 </li>
 <li>
 Solid understanding of UAE regulations and administrative processes
 </li>
 <li>
 Preference for candidates with UAE Driving license
 </li>
 <li>
 Team management experience
 </li>
 </ul>
 
 
 
 
 
 Preference:
 
 Immediately available candidates (notice period negotiable within 10&ndash;15 days)
 
</div>

Team Leader - Administration

Job Title: Admin &amp; Marketing Assistant Location: Abu Dhabi Employment Type: Full-timeJob OverviewWe are looking for a proactive, highly organized Admin &amp; Marketing Assistant with 4 to 5 years of experience supporting day-to-day operations while also helping execute marketing and communications tasks. This role supports leadership and internal teams by keeping schedules, documents, and priorities on track, while also assisting with content, campaigns, and coordination. The ideal candidate is detail-oriented, professional, discreet, and comfortable using AI-powered productivity tools to improve speed, quality, and workflow.Key Responsibilities: Administrative Support<ul><li>Manage calendars, appointments, meetings, and reminders for executives and team members.</li><li>Prepare and manage correspondence, reports, and business documents.</li><li>Maintain organized digital and physical filing systems.</li><li>Handle phone calls, emails, and general inquiries professionally and promptly.</li><li>Prepare meeting agendas, take minutes, and circulate action items and follow-ups.</li><li>Coordinate travel arrangements, accommodation, and itineraries when required.</li><li>Assist with presentations, spreadsheets, proposals, and routine reporting.</li><li>Manage office supplies, coordinate with vendors, and support basic office operations.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li><li>Support management with additional administrative tasks as assigned.</li></ul>Marketing &amp; Communications Support<ul><li>Assist with preparing marketing materials (basic flyers, company profiles, presentations, and email templates).</li><li>Support social media and content coordination (posting schedules, captions, simple edits, and content formatting).</li><li>Help coordinate campaigns and events (vendor coordination, timelines, checklists, and follow-ups).</li><li>Maintain and update marketing databases (contacts, partners, media lists, and simple trackers).</li><li>Coordinate with internal teams and external designers/agencies to ensure deliverables are completed on time.</li></ul>AI-Enabled Productivity<ul><li>Use AI tools to draft and refine emails, social posts, documents, and templates.</li><li>Summarize meeting notes and convert discussions into clear action items.</li><li>Support data organization, trackers, and basic reporting using AI-assisted workflows.</li><li>Continuously improve efficiency by streamlining routine processes with AI and automation tools.</li></ul>Qualifications &amp; Requirements<ul><li>4 to 5 years of experience as an administrative assistant, executive assistant, or marketing specialist.</li><li>Strong organizational and multitasking skills with high attention to detail.</li><li>Excellent written and verbal communication skills in English is mandatory</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and common office tools.</li><li>Experience using AI productivity tools (e.g., ChatGPT, Notion AI, Otter, or similar) for drafting, planning, and task management.</li><li>Ability to work independently, prioritize effectively, and meet deadlines.</li><li>Strong interpersonal skills and a professional, service-minded approach.</li><li>Proven discretion and professionalism in handling confidential matters.</li></ul>Preferred Attributes<ul><li>Experience supporting executives or senior management.</li><li>Comfortable in a fast-paced environment with shifting priorities.</li><li>Proactive, solution-oriented, and resourceful.</li><li>Basic familiarity with marketing tools (e.g., Canva, Meta Business Suite, LinkedIn, Mailchimp, or similar) is an advantage.</li></ul>Job Type: Full-timePay: From AED2,500.00 per monthWork Location: In person

Administrative Assistant/Marketing

Salient Engineering Contracting LLC

Job Title: Project Quantity SurveyorCompany: Salient Engineering Contracting LLCLocation: Abu Dhabi, U.A.EJob Type: Full-timeAbout UsSalient Engineering Contracting LLC is a reputable construction firm based in Abu Dhabi, U.A.E, committed to delivering high-quality engineering and infrastructure projects. We are currently seeking a motivated and detail-oriented Project Quantity Surveyor to join our growing team.Key Responsibilities- Prepare and manage project budgets, cost estimates, and financial reports.- Perform quantity take-offs and prepare Bills of Quantities (BOQ).- Evaluate subcontractor quotations, variations, and interim payment applications.- Monitor project expenditures and ensure alignment with contract terms.- Assist in tendering, procurement, and cost analysis.- Coordinate with project managers, engineers, and clients to ensure commercial compliance.- Maintain accurate records of project documentation, change orders, and correspondence.- Support in preparing monthly valuations and final accounts.Qualifications &amp; Skills- Bachelor&rsquo;s degree in Quantity Surveying, Civil Engineering, or a related field.- Proficient in MS Excel and quantity take-off software; AutoCAD knowledge is a plus.- Ability to work independently and meet tight deadlines.- UAE experience preferred- Visa and medical insurance will be provided by the company.- Salary: To be discussed during the interview.- Applicants must be currently residing in U.A.E. and willing to relocate within Abu Dhabi.How to Apply:If you meet the above criteria and are ready to contribute to impactful projects, please submit your updated CV through our Email (admin@salient-ec.com). We look forward to welcoming you to our team.Job Type: Full-time

Project Quantity Surveyor

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