administration specialist

administrative assistant

receptionist & admin assistant Jobs in Giza

receptionist & admin assistant

admin assistant

Grand Technology

Receptionist &amp; Admin Assistant Company: Grand Technology Location: Giza, Egypt Employment Type: Full-Time Job Overview Grand Technology, a subsidiary of the Mohammed Saif Thabet Group and a leading provider of next-generation digital solutions, is seeking a professional and highly organised Receptionist &amp; Admin Assistant to join our team in Giza, Egypt. As the first point of contact for our company, you will play a crucial role in shaping the first impression of our organisation. This position requires a proactive and resourceful individual who can manage front-of-house duties while providing comprehensive administrative support across the business. You will be an integral part of our result-driven organisation, contributing to the vibrant and innovative culture that thrives on teamwork and continuous improvement. Responsibilities &nbsp;<ul><li>Serve as the face of Grand Technology by welcoming clients, visitors, and partners in a professional and friendly manner.</li><li>Manage a multi-line switchboard, answering, screening, and forwarding incoming phone calls efficiently.</li><li>Handle all incoming and outgoing correspondence, including emails, couriers, and post.</li><li>Maintain a tidy, presentable, and well-organised reception and office area.</li><li>Schedule appointments, book meeting rooms, and coordinate catering for meetings and company events.</li><li>Perform general administrative and clerical duties, including photocopying, filing, data entry, and mailing.</li><li>Monitor and maintain office supply inventories, placing orders as needed.</li><li>Provide administrative support to various departments to ensure the smooth running of daily operations.</li><li>Assist with travel arrangements and accommodation booking for staff when required. &nbsp;</li></ul>Qualifications &nbsp;<ul><li>Proven experience as a Receptionist, Administrative Assistant, or in a similar front-office role.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Exceptional verbal and written communication skills in both English and Arabic.</li><li>Strong organisational and multitasking abilities with a keen eye for detail.</li><li>A professional attitude and polished appearance.</li><li>Excellent time-management skills and the ability to prioritise work effectively.</li><li>Resourceful, proactive, and able to work independently with minimal supervision.</li><li>A customer-focused approach and a commitment to delivering high-quality service.</li></ul> Benefits &nbsp;<ul><li>A competitive salary package.</li><li>The opportunity to work within a leading technology company recognised for its innovation.</li><li>A vibrant and supportive team environment that values collaboration and teamwork.</li><li>Opportunities for professional development and career growth.</li></ul>&nbsp;

Receptionist & Admin Assistant

ElSewedy Engineering Industries SEI

<div>
 We are seeking a proactive, organized, and detail-oriented
 
 Administrative Assistant
 
 to provide administrative and clerical support to ensure efficient operation of the office. The ideal candidate will be responsible for handling office tasks, supporting team members, and ensuring smooth day-to-day operations.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Answer and direct phone calls, emails, and other correspondence.
 </li>
 <li>
 Organize and schedule meetings and appointments.
 </li>
 <li>
 Maintain physical and digital filing systems.
 </li>
 <li>
 Prepare and edit documents, reports, memos, and presentations.
 </li>
 <li>
 Assist with the preparation of regularly scheduled reports.
 </li>
 <li>
 Order and manage office supplies and inventory.
 </li>
 <li>
 Handle requests for information and data entry tasks.
 </li>
 <li>
 Coordinate with internal teams and external contacts.
 </li>
 <li>
 Maintain office policies and procedures.
 </li>
 <li>
 Perform general office duties as required.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field is preferred.
 </li>
 <li>
 Proven experience as an administrative assistant or in a similar role.
 </li>
 <li>
 1&ndash;3 years of experience in an administrative role.
 </li>
 <li>
 Fluent in written and spoken English (required).
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 Strong organizational and time-management skills.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Attention to detail and problem-solving abilities.
 </li>
 <li>
 Familiarity with office equipment.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Attractive incentives and benefits.
 </li>
 <li>
 Transportation Provided.
 </li>
 <li>
 Medical ,social insurance and life insurance.
 </li>
 <li>
 A dynamic, growth-driven work environment.
 </li>
 </ul>
</div>

Admin Assistant

Lesaffre

<div>Company Description 
Lesaffre Egypt for yeast industries is an Egyptian joint stock company for producing baking yeasts and yeasts extract. We are 100% owned by the holding company and part of Middle East &amp; Africa baking region.
Lesaffre Egypt was established according to the Investment Guarantees and Incentives Law No. 8 of 1997, and registered in the Commercial Registry Office of Cairo Investment authority under No. 65570 on April, 14, 2013.
Our main operational purpose is to establish, manufacture, and package yeasts, yeast derivatives, and yeasts extracts. These many forms and types are then used within food products, animal feed, bread-making and bread improvers, flavorings, colors, and enzymes.
In October 2014, Lesaffre Egypt for yeasts industry (S.A.E) began effectively managing the acquired company.
Lesaffre Egypt&rsquo;s main office is located in the Giza Governorate of Sheikh Zayed City while the factory is placed in the Nubaryia Industrial Area of El Beheira Governorate. We also have a Baking Center and Logistics Warehouse in 6th of October City. Currently, We employ more than 200 individual 
Job Description 
<ul><li>
Greeting visitors, answering a high-volume of incoming phone calls, coordinating appointments and meetings and schedules related to the General Manager of LSE.</li><li>
Coordinating domestic and international travel, including flight, hotel, and car rental reservations.</li><li>
Monitor inventory of office supplies and administration demand with attention to budgetary constraints in LSE Head office &amp; baking center.</li><li>
Monitor the transportation for staff logistics and management.</li><li>
Manage invoice processing from receipt to getting the commercial and technical approval and further submission to accounts.</li><li>
Plan and coordinate administrative procedures and systems in LSE head office.</li><li>
Ensuring the LSE head office is stocked with necessary supplies and that all equipment is working and properly maintained.</li><li>
Ensure that the regular routine maintenance on facilities and making repairs are implemented by maintenance team regarding LSE head office.</li><li>
participate as a member of the project team for any office relocations and member of squad of LSE Events.</li><li>
Assist in the CSR projects that take place in LSE.</li><li>
Propose ideas to improve provided services and event quality.</li><li>
support all event&rsquo;s details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material in LSE events (family day, Iftar Ramadan, New year event, etc.)</li><li>
Creating presentations and other reports as requested from the GM of LSE.</li><li>
Supports the HR department by scheduling and conducting phone interviews, scanning candidate documents, and assisting with updates in the HR system.</li></ul> 
Qualifications<ul><li> 
Bachelor&rsquo;s degree in business administration or a related field.</li><li>
3-5 years of experience in an Executive Assistant, Office Administrator, directly supporting C-level management.</li><li>
Core Competencies:</li><li>
Executive-Level Administration.</li><li>
Advanced Communication.</li><li>
Office &amp; Facilities Management.</li><li>
Procurement, Inventory, and Budget Control.</li><li>
Project Coordination &amp; Team Collaboration.</li><li>
Proactive Problem-Solving &amp; Initiative.</li></ul> 
Additional Information 
Role within the organization
Reporting to: HR &amp; Admin Director.
job Location:
El sheikh zayed, West Nubariyah, Egypt</div>

Administration Specialist

EVRaid

<div>
 
 
 Company Description
 
 
 
 EVRaid, leveraging its vast technical expertise in the automotive industry, offers innovative hardware products and comprehensive software solutions. EVRaid is dedicated to shaping the future of electric vehicles in Egypt, spearheading efforts to reduce carbon emissions and foster a cleaner, greener future.
 
 
 
 Role Description
 
 
 
 This is a full-time, on-site role based in Giza for an
 
 Executive Assistant to the Chief Executive Officer
 
 . The Executive Assistant will manage daily administrative tasks, support the CEO, prepare expense reports, schedule and manage the CEO&rsquo;s diary, and assist with executive-level administrative functions.
 
 
 In addition, the Executive Assistant will:
 
 <ul>
 <li>
 Prepare and document
 
 Minutes of Meeting (MOM)
 
 for all CEO meetings.
 </li>
 <li>
 Follow up on
 
 assigned actions
 
 and ensure timely reporting to the CEO.
 </li>
 <li>
 Manage
 
 public relations communications
 
 and coordinate media engagements.
 </li>
 <li>
 Develop and execute the
 
 CEO&rsquo;s personal branding plan
 
 , including online presence, event participation, and public communications.
 </li>
 </ul>
 
 This position ensures smooth operation, confidentiality, and efficiency in all executive and strategic support functions.
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Proven skills in Executive Administrative Assistance and Executive Support
 </li>
 <li>
 Experience in preparing Expense Reports and managing executive diaries
 </li>
 <li>
 Proficiency in general Administrative Assistance
 </li>
 <li>
 Excellent organizational and time management skills
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information with discretion
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field
 </li>
 <li>
 Experience in the automotive or electric vehicle industry is a plus
 </li>
 </ul>
 
 
 
</div>

Executive Assistant to Chief Executive Officer

Envision Employment Solutions

Envision Employment Solutions is currently hiring a Recruitment Coordinator/Admin to join our team.
 
Job Summary: 
We are looking for a motivated and detail-oriented Recruitment Coordinator/Admin to join our Human Resources team. This is an excellent opportunity for a recent graduate or individual with limited HR experience to gain valuable hands-on experience in talent acquisition and HR administration.
 
The primary focus of this role will be to support our recruitment efforts by managing job postings across various platforms, including social media and job boards, and administering our Applicant Tracking System (ATS), Workable. The ideal candidate will be a proactive individual with strong organizational and communication skills, a passion for employer branding, and a keen interest in the HR field.
 
Responsibilities: : 
<ul>
<li>Job Posting Management:</li>
<li>Draft and edit engaging job descriptions in line with company standards and legal requirements.</li>
<li>Post job openings across various online channels, including professional networking sites (e.g., LinkedIn), social media platforms (e.g., Facebook, Instagram), and relevant job boards.</li>
<li>Ensure consistent branding and messaging across all job postings.</li>
<li>Track the performance of job postings on different platforms to optimize reach and effectiveness.</li>
<li>Regularly review and update existing job postings to ensure accuracy.</li>
<li>Social Media Recruitment:</li>
<li>Develop and implement creative social media strategies to attract potential candidates and build our employer brand.</li>
<li>Create engaging content (text, images, videos) related to job openings, company culture, and employee stories for various social media platforms.</li>
<li>Manage and monitor company social media accounts for recruitment-related inquiries and engagement.</li>
<li>Stay up-to-date on the latest social media trends and best practices for recruitment.</li>
<li>Schedule social media posts to maximize visibility.</li>
<li>Applicant Tracking System (Workable) Administration:</li>
<li>Manage the process within the Workable ATS, including creating and publishing job openings, moving candidates through the pipeline, and updating their status.</li>
<li>Ensure data accuracy and integrity within the Workable system.</li>
<li>Provide basic training and support to hiring managers on using the Workable system.</li>
<li>Troubleshoot any issues related to the Workable platform.</li>
<li>Manage the interview process by coordinating schedules with hiring teams and candidates, and issuing interview invitations.</li>
</ul>
Requirements: 
<ul>
<li>Bachelor's Degree in Human Resources Management or relevant field.</li>
<li>Fresh Graduates are welcome to apply.</li>
<li>Familiarity with social media, resume databases and professional networks (e.g. LinkedIn)</li>
<li>Excellent level of both Arabic and English is a must.</li>
<li>Tech Savvy is a preferred - Proficient in our operating systems which includes Microsoft 365, Slack, Zoom, Trello, Workable (ATS), etc. or a proven ability to learn new systems quickly.</li>
<li>Knowledge of Applicant Tracking Systems (ATSs) - We use Workable.</li>
<li>Excellent customer service skills and building rapport with candidates and clients</li>
<li>Excellent verbal and written communication skills</li>
<li>Must be a quick learner and a quick problem solver</li>
<li>Must have proficiency in Microsoft Office</li>
</ul>
Benefits: 
<ul>
<li>Competitive Basic Salary – Determined based on your experience and qualifications</li>
<li>Transportation Allowance</li>
<li>Social Insurance Coverage</li>
<li>Individual Medical Insurance – Fully covered through GlobeMed</li>
<li>Paid Time Off (PTO)</li>
<li>Annual Performance Bonus – Based on company performance</li>
<li>Salary Review Every 6 Months – Based on individual performance</li>
<li>Office Perks – Unlimited snacks, coffee, tea, and soft drinks</li>
<li>And most importantly… an AMAZING team to work with!</li>
</ul>
Work Setup:: 
<ul>
<li>Location: The Portal, SODIC West, El Sheikh Zayed</li>
<li>Work Model: Hybrid – 4 days in the office, 1 day remote</li>
<li>Working Hours: 9:00 AM – 6:00 PM (including a 1-hour break)</li>
<li>Days Off: Fridays and Saturdays</li>
</ul>

Recruitment Coordinator/Admin

<div>
 We are seeking a skilled Information Technology Specialist to join our team in the manufacturing sector. This role is crucial in ensuring that our IT infrastructure runs efficiently and effectively to support our operational goals. The ideal candidate will have a strong understanding of both IT hardware and software systems, as well as the ability to troubleshoot and implement technological solutions that enhance our manufacturing processes.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Respond to requests for technical assistance in person, via phone, email, or ticketing system.
 </li>
 <li>
 Diagnose and resolve hardware and software issues on desktops, laptops, printers, and mobile devices.
 </li>
 <li>
 Support and troubleshoot Microsoft Office 365, Windows OS, and other enterprise applications.
 </li>
 <li>
 Monitor and manage IT help desk tickets to ensure timely resolution within SLA targets.
 </li>
 <li>
 Escalate complex problems to appropriate IT teams (network, infrastructure, applications).
 </li>
 <li>
 Set up new user accounts, email addresses, and configure workstations for new hires.
 </li>
 <li>
 Assist with the onboarding and off boarding of employees from an IT perspective.
 </li>
 <li>
 Maintain inventory of IT assets and coordinate hardware replacement and upgrades.
 </li>
 <li>
 Document solutions and maintain a knowledge base of frequent issues and resolutions.
 </li>
 <li>
 Ensure compliance with IT policies, procedures, and cybersecurity standards.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Information Technology, Computer Science, or related field.
 </li>
 <li>
 1&ndash;2 years of experience in a similar IT support/help desk role.
 </li>
 <li>
 Solid knowledge of Windows OS, Microsoft Office Suite, and basic networking.
 </li>
 <li>
 Familiarity with Active Directory, Office 365 admin portals, and remote desktop tools.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Ability to troubleshoot and multitask in a fast-paced engineering or industrial environment.
 </li>
 <li>
 Fluent in Arabic and good command of English (written and spoken).
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Attractive package.
 </li>
 <li>
 Life &amp; Social &amp; Medical insurance.
 </li>
 <li>
 Commission scheme.
 </li>
 <li>
 Transportation provided.
 </li>
 </ul>
</div>

Information Technology Specialist

Mövenpick

<div>Company Description 
The Mo&#776;venpick Hotel Cairo-Media City is located in the vibrant 6th of October City, offering easy access to Cairo's attractions and just a short distance from Cairo International Airport. The hotel is in close proximity to iconic landmarks like the Great Pyramids of Giza and Sphinx, Dream Park, and a 27-hole golf course. The hotel's unique location alongside Media Production City studios provides guests with a blend of fantasy and tradition, creating a memorable experience. 
 
 
Job Description 
We are seeking a highly skilled and experienced Assistant Director of HR to join our team in 6th of October City, Egypt. In this key leadership role, you will work closely with the HR Director to develop and implement strategic HR initiatives that align with our organization's goals and values.<ul><li>
Assist in developing and executing HR strategies and policies across the organization</li><li>
Oversee daily HR operations, including recruitment, onboarding, performance management, and employee relations</li><li>
Collaborate with department heads to identify and address HR-related issues and opportunities</li><li>
Lead and mentor a team of HR professionals, fostering their growth and development</li><li>
Manage the implementation and optimization of HR systems and processes</li><li>
Ensure compliance with Egyptian labor laws and regulations</li><li>
Develop and implement employee engagement and retention programs</li><li>
Assist in budget planning and resource allocation for the HR department</li><li>
Conduct regular HR audits and provide recommendations for improvement</li><li>
Serve as a key advisor to senior management on HR matters and organizational development</li></ul> 

Qualifications 
<ul><li>
Bachelor's degree in Human Resources, Business Administration, or related field; Master's degree preferred</li><li>
7+ years of progressive HR experience, including 3+ years in a managerial HR role</li><li>
Professional HR certification (e.g., SHRM-CP, PHR) preferred</li><li>
In-depth knowledge of Egyptian labor laws and regulations</li><li>
Strong proficiency in HR management software and Microsoft Office Suite</li><li>
Excellent leadership and team management skills</li><li>
Outstanding communication and interpersonal abilities</li><li>
Proven track record in strategic planning and implementation</li><li>
Strong problem-solving and decision-making skills</li><li>
Experience in performance management and employee relations</li><li>
Expertise in recruitment and talent acquisition strategies</li><li>
Ability to handle confidential information with discretion and professionalism</li><li>
Fluency in English and Arabic (both written and spoken)</li></ul></div>

Assistant Director of People & Culture

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