personal assistant

administrative assistant

Systems Limited - Egypt

<div>
 
 Key Responsibilities:
 
 
 &bull; Manage day-to-day office administration and ensure smooth office operations.
 
 
 &bull; Handle office supplies, vendor coordination, and facility management.
 
 
 &bull; Coordinate maintenance, services, and general office needs.
 
 
 &bull; Organize meetings, internal events, and office logistics.
 
 
 &bull; Maintain office records, documentation, and filing systems.
 
 
 &bull; Maintain employee personnel files and HR documentation.
 
 
 &bull; Handle social insurance procedures and related documentation.
 
 
 &bull; Prepare and manage HR forms and employee documents.
 
 
 &bull; onboarding and offboarding processes including documentation and coordination.
 
 
 
 
 
 Qualifications:
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration or Human Resources a related field.
 
 
 &bull; 1&ndash;3 years of experience in Administration or HR &amp; Admin roles.
 
 
 &bull; Knowledge of social insurance procedures is a plus.
 
 
 &bull; Proficiency in Microsoft Office.
 
 
 &bull; Strong organizational and communication skills.
 
 
 
 
 
 Benefits:
 
 
 Medical insurance
 
 
 
 
 <ul>
 <li>
 Location: smart village
 </li>
 </ul>
</div>

Administrative Assistant

Talaat Moustafa Group

<div>
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Could you answer phone calls and redirect them as necessary to appropriate personnel?
 </li>
 <li>
 Please handle any questions and provide information with professionalism and courtesy.
 </li>
 <li>
 Arrange and coordinate meetings, including scheduling, preparing agendas, booking meeting rooms, and arranging necessary equipment or catering.
 </li>
 <li>
 Attend meetings, take minutes, and distribute them to relevant parties.
 </li>
 <li>
 Prepare and edit various documents, reports, presentations, and correspondence, including drafting letters, memos, and meeting minutes.
 </li>
 <li>
 Organize and maintain confidential files, records, and documents, ensuring easy accessibility and appropriate security.
 </li>
 <li>
 Perform general clerical duties such as data entry, managing incoming and outgoing mail, and handling basic bookkeeping tasks.
 </li>
 <li>
 I'd like for you to assist in the preparation of presentations and reports by gathering and organizing data.
 </li>
 <li>
 Update and file contact information for employees, customers, suppliers, and external partners.
 </li>
 <li>
 Maintain strict confidentiality of sensitive information and exercise discretion in all matters.
 </li>
 <li>
 Handle various ad hoc administrative tasks and responsibilities with flexibility and adaptability in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Proven experience in administrative support roles, ideally with a hospitality background.
 </li>
 <li>
 From 3- 7 Years of experience in the same field
 </li>
 <li>
 Strong organizational skills and attention to detail.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Ability to handle sensitive information with confidentiality and professionalism.
 </li>
 </ul>
 
 
</div>

Personal Assistant

TLD-THE LAND DEVELOPERS

<div>
 
 Company Description
 
 
 
 TLD - The Land Developers is a premier real estate firm founded in 2006, recognized for its outstanding developments and innovative project implementations. With extensive entrepreneurial expertise across various sectors such as hospitality, tourism, retail, franchising, and real estate, TLD is dedicated to fostering community growth and delivering exceptional quality in prime locations throughout Egypt. Our unwavering commitment to sustainability and excellence enables us to meet the diverse needs and aspirations of our clients.
 
 
 
 Job Summary
 
 
 
 This role is essential in ensuring the smooth operation of daily office activities. Ideal candidates will demonstrate strong organizational skills and the ability to prioritize tasks effectively while meeting deadlines.
 
 
 <ul>
 <li>
 Direct visitors to the appropriate personnel and office locations.
 </li>
 <li>
 Ensure the reception area is tidy and presentable, fully stocked with necessary stationery and materials (e.g., pens, forms, and brochures).
 </li>
 <li>
 Receive, sort, and distribute daily mail and deliveries.
 </li>
 <li>
 Maintain office security by adhering to safety procedures and communicating with security personnel as needed.
 </li>
 <li>
 Arrange for couriers as required.
 </li>
 <li>
 Assist with various administrative tasks, including copying, faxing, note-taking, and making travel arrangements.
 </li>
 <li>
 Support colleagues with administrative duties.
 </li>
 <li>
 Provide troubleshooting assistance for customer orders and related issues.
 </li>
 <li>
 Offer data and guidance to aid the sales team.
 </li>
 <li>
 Perform data entry tasks related to sales and report findings to the line manager.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 A university degree is required, demonstrating substantial knowledge in the field.
 </li>
 <li>
 0 - 2 Years of Experience
 </li>
 <li>
 Proficient computer skills, including Microsoft Office and web browsing.
 </li>
 <li>
 Fluency in English is a must.
 </li>
 </ul>
</div>

Admin Helpdesk - Zayed Branch (Receptionist)

ELCO

<div><div>Ariston Group is a global leader in sustainable thermal comfort that offers a unique, extensive range of solutions for climate comfort, water heating and air handling, as well as components and burners. Listed on Euronext Milan since November 2021, in 2024 the group reported over 2.6-billion-euro revenues, with over 10,000 employees, direct presence in 40 countries in 5 continents, 28 production sites and 28 research and development centers. The group demonstrates its commitment to sustainability through the development of renewable and high efficiency solutions, such as heat pumps, water heating heat pumps, hybrids, domestic ventilation, air handling and solar thermal systems. The group also stands out for its continuous investment in technological innovation, digitalization, and advanced connectivity solutions. The group operates under global strategic brands Ariston, Elco and Wolf, and brands such as Calorex, NTI, HTP, Atag, Brink, Chromagen, Racold, as well as Thermowatt and Ecoflam in the components and burners business.</div><div> 
We are seeking a dedicated and detail‑driven HR professional to support our HR operations in the critical area of Personnel &amp; Time Attendance Control. In this role, you will ensure the accuracy of all attendance‑related data, manage shift schedules and leave records, support payroll preparation, and uphold full compliance with Egyptian Labor Law. This is a great opportunity for someone who is analytical, organized, proactive, and passionate about delivering high‑quality HR administrative work with precision and integrity.</div> 
<div></div>
<div>
KEY RESPONSIBILITIES</div> 
<div></div>
<div>
Attendance Management</div>
<ul>
<li>Enroll new employees in the attendance system across all job levels.</li>
<li>Monitor daily attendance, absences, and discrepancies.</li>
<li>Follow up on late arrivals, early departures, and missed punches.</li>
<li>Validate and correct attendance records as needed.</li></ul> 
<div></div>
<div>
Shift &amp; Scheduling</div>
<ul>
<li>Maintain and update shift schedules (day, night, weekend, and special schedules).</li>
<li>Coordinate manpower allocation with production teams.</li>
<li>Ensure accurate shift configuration in attendance and HR systems.</li></ul> 
<div></div>
<div>
Overtime &amp; Leave Control</div>
<ul>
<li>Calculate overtime in line with company policy and legal requirements.</li>
<li>Track and manage all leave types (annual, sick, casual, etc.).</li>
<li>Confirm all leave requests are documented and approved properly.</li></ul> 
<div></div>
<div>
Reporting</div>
<ul>
<li>Prepare and submit HR operational reports (attendance, absenteeism, overtime, etc.).</li>
<li>Track and maintain employee leave balances.</li></ul> 
<div></div>
<div>
Payroll Support</div>
<ul>
<li>Provide precise attendance and time‑tracking data for payroll.</li>
<li>Submit monthly attendance summaries to the HR Manager prior to payroll finalization.</li></ul> 
<div></div>
<div>
Compliance &amp; Investigations</div>
<ul>
<li>Ensure compliance with Egyptian Labor Law and company HR policies.</li>
<li>Conduct administrative investigations related to attendance and absenteeism violations.</li>
<li>Support additional HR administrative tasks as required.</li></ul> 
<div> 
QUALITIFICATIONS</div>
<ul>
<li>Bachelor&rsquo;s degree in Human Resources.</li>
<li>2&ndash;3 years of solid experience in HR Administration, personnel, and attendance control&mdash;preferably in a manufacturing or industrial environment.</li>
<li>Strong Microsoft Excel skills; SAP experience is a plus.</li>
<li>Familiarity with ERP systems (e.g., SAP, Odoo) preferred.</li>
<li>Strong knowledge of Egyptian Labor Law and Social Insurance regulations.</li></ul> 
<div></div>
<div>
Skills &amp; Competencies</div>
<ul>
<li>Exceptional attention to detail and accuracy.</li>
<li>Strong analytical and problem‑solving capabilities.</li>
<li>High level of integrity, discretion, and confidentiality</li>
<li>Clear and professional communication skills.</li>
<li>Ability to work under pressure and meet tight deadlines.</li>
<li>Fluency in Arabic and English.</li></ul> 
<div></div>
<div>
We are committed to the principle of equal employment opportunity for all people, by offering a work environment accessible, welcoming and inclusive in compliance with legal obligations.</div></div>

HR ADMINISTRATION - PERSONNEL & TIME ATTENDANCE CONTROL

Nile University

<div>
 
 Job Summary
 
 
 
 The Student Life Specialist plays a vital role in supporting and enhancing the overall student experience at the university. This position focuses on promoting student engagement, retention, and success through active participation in campus activities, efficient administrative support, and effective coordination of student life operations and events.
 
 
 
 Job Description
 
 
 
 <ul>
 <li>
 Actively participate in and support all university activities that enhance student engagement, retention, and academic success.
 </li>
 <li>
 Handle general administrative duties, including welcoming visitors and students, responding to inquiries, managing files, monitoring office supplies, and maintaining an organized office environment.
 </li>
 <li>
 Recruit, train, and supervise student assistants assigned to the Student Life Office and Recreation Room.
 </li>
 <li>
 Assist in managing the department budget by monitoring expenses, processing purchase requests, and overseeing financial transactions related to office operations.
 </li>
 <li>
 Manage and regularly update the main campus event calendars to ensure effective communication and coordination across departments.
 </li>
 <li>
 Maintain accurate records and documentation related to the Student Service Fee Advisory Committee.
 </li>
 <li>
 Coordinate and oversee student life facility booking requests in collaboration with the Master Calendar Coordinator to ensure smooth scheduling and event execution.
 </li>
 <li>
 Perform any additional new tasks assigned by management that are within the same specialty and nature of daily work.
 
 
 </li>
 </ul>
 Job Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in any related field required.
 </li>
 <li>
 Minimum of 2 years of relevant experience preferred.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Excellent interpersonal, negotiation, and conflict resolution skills.
 </li>
 <li>
 Excellent organizational skills and attention to detail.
 </li>
 <li>
 Excellent time management skills with a proven ability to meet deadlines.
 </li>
 <li>
 Strong analytical and problem solving skills.
 
 
 </li>
 </ul>
 If you are interested, kindly submit your CV to: Recruitment@nu.edu.eg
 
 
 Please mention (Student Life Specialist) in the subject field.
</div>

Student Life Specialist

noon

<div>
 
 
 Job title:
 
 Assistant Manager, Growth &amp; App Operations
 
 
 
 Location:
 
 Egypt
 
 
 
 Reporting to:
 
 Manager, Growth
 
 
 
 
 
 
 About noon
 
 
 
 We&rsquo;re building an ecosystem of digital products and services that power everyday life across the Middle East&mdash;fast, scalable, and deeply customer-centric. Our mission is to deliver to every door every day. We want to redefine what technology can do in this region, and we&rsquo;re looking for a Assistant Manager, Growth &amp; App Operations who can help us move even faster.
 
 
 
 
 
 noon&rsquo;s mission: Every door, every day.
 
 
 
 
 
 
 What you'll do:
 
 
 
 Team noon has some of the fastest, smartest, and hardest-working people we've encountered. With a young, aggressive, and talented team, we're driving major missions forward.
 
 
 
 
 
 This role will require you to work closely with Growth manager to develop onsite strategy for Noon Food
 
 
 
 
 <ul>
 <li>
 Ideate creative and innovative campaigns to be incorporated into campaign calendar
 </li>
 <li>
 Ensure that the onsite calendar aligns with campaign calendar
 </li>
 <li>
 Build, test and execute campaigns on the onsite tool, managing the end-to-end process, including data workflow and segmentation
 </li>
 <li>
 Lead the design and messaging of all communication in coordination with design, content and marketing teams
 </li>
 <li>
 Conduct analysis to assess impact/uplift from campaigns, producing regular reports on performance
 </li>
 <li>
 Quality check the application and ensure there are no errors on the platform
 </li>
 <li>
 Quality check the customer journey and ensure this is seamless for customers
 </li>
 </ul>
 
 
 
 
 
 What you&rsquo;ll need:
 
 
 <ul>
 <li>
 Master&rsquo;s degree in Business Administration or a similar field
 </li>
 <li>
 4+ years of overall work experience with 2+ years of team management experience
 </li>
 <li>
 2+ years of experience in a similar role preferably startup
 </li>
 <li>
 Ability to generate ideas and solve problems independently
 </li>
 <li>
 Comfortable in a fast-paced, multi-tasked and high energy environment
 </li>
 <li>
 Outstanding verbal and written communication and collaboration skills
 </li>
 <li>
 History of teamwork and willingness to roll up one's sleeves to get the job done
 </li>
 <li>
 Aptitude for organization, flexibility and producing results
 </li>
 </ul>
 
 
 
 
 
 Who will excel?
 
 
 <ul>
 <li>
 We&rsquo;re looking for people with high standards, who understand that hard work matters.
 </li>
 <li>
 You need to be relentlessly resourceful and operate with a deep bias for action.
 </li>
 <li>
 We need people with the courage to be fiercely original.
 </li>
 <li>
 noon is not for everyone; readiness to adapt, pivot, and learn is essential.
 </li>
 </ul>
 
 
</div>

Assistant Manager, Growth & App Operations- Noon Food - Egypt

Aujan Coca-Cola Beverages Company (ACCBC)

<div>
 
 
 Job Title:
 
 Procurement Specialist &ndash; Indirect Materials
 
 
 
 Reports To:
 
 Procurement Director
 
 
 
 Business Unit:
 
 ACCBC &ndash; Egypt
 
 
 
 Function:
 
 Procurement
 
 
 
 Location:
 
 Egypt &ndash; Plant &ndash; 6th October area.
 
 
 
 Grade:
 
 TBC
 
 
 
 
 
 
 Job Purpose
 
 
 
 To manage all indirect materials procurement activities for ACCBC&rsquo;s Egypt manufacturing facility, covering the sourcing, negotiation, purchasing, and supplier management of non-production materials including chemicals, cleaning supplies, diesel, spare parts, and administrative and maintenance items, ensuring timely delivery, cost efficiency, and full compliance with company procurement policies.
 
 
 
 
 
 
 Operating Context
 
 
 
 The Procurement Specialist &ndash; Indirect Materials operates within the Egypt manufacturing plant, managing a broad and high-frequency indirect spend category that directly supports plant operations, maintenance, and administration. The role operates within the following context:
 
 <ul>
 <li>
 
 Diverse Indirect Spend Categories:
 
 Indirect materials span multiple categories &ndash; chemicals, detergents, diesel, spare parts, and general administrative supplies &ndash; requiring simultaneous management of diverse supplier relationships and procurement cycles.
 </li>
 <li>
 
 Multi-Department Service Model:
 
 The role serves multiple internal departments including maintenance, administration, and operations, requiring the ability to prioritise and manage concurrent purchasing requests without disrupting plant operations.
 </li>
 <li>
 
 Inventory &amp; Warehouse Coordination:
 
 Inventory coordination with the warehouse team is essential to ensure optimal stock levels, avoiding both shortages that disrupt operations and overstock that creates unnecessary cost.
 </li>
 <li>
 
 Policy &amp; Compliance Framework:
 
 All procurement activities must comply with ACCBC procurement procedures and company policies, with full documentation maintained for audit readiness.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Key Roles and Responsibilities
 
 
 
 
 A. Indirect Materials Procurement
 
 
 
 &bull; Manage the end-to-end procurement of indirect materials for the Egypt facility, including chemicals, detergents, cleaning supplies, diesel, spare parts, and administrative and maintenance-related items.
 
 
 &bull; Handle purchasing requests received from maintenance, administration, operations, and other departments, ensuring all requests are processed accurately and within agreed timelines.
 
 
 &bull; Issue purchase orders for approved purchases, ensuring all orders are correctly documented and in compliance with ACCBC procurement procedures.
 
 
 &bull; Follow up on order status with suppliers to ensure timely delivery and resolve any delays or discrepancies proactively.
 
 
 
 B. Supplier Sourcing &amp; Negotiation
 
 
 
 &bull; Source reliable and qualified suppliers for indirect material categories, conducting market assessments to identify the best available options.
 
 
 &bull; Negotiate pricing, payment terms, and delivery schedules with suppliers to achieve optimal value for ACCBC.
 
 
 &bull; Build and maintain strong vendor relationships that support reliable supply, competitive pricing, and responsive service.
 
 
 &bull; Evaluate supplier performance on a regular basis, tracking delivery reliability, quality, and pricing against agreed terms.
 
 
 
 C. Inventory Monitoring &amp; Warehouse Coordination
 
 
 
 &bull; Monitor indirect materials inventory levels across the plant, coordinating with the warehouse team to ensure adequate stock is maintained without excessive overstock.
 
 
 &bull; Anticipate consumption patterns and initiate replenishment orders in time to prevent shortages that could disrupt plant operations.
 
 
 &bull; Maintain visibility of stock positions and communicate proactively with internal stakeholders on supply availability.
 
 
 
 D. Procurement Records &amp; Documentation
 
 
 
 &bull; Maintain accurate and complete procurement records including purchase orders, supplier correspondence, delivery confirmations, and invoices.
 
 
 &bull; Ensure all documentation is organised and audit-ready at all times in line with ACCBC procurement policy.
 
 
 &bull; Update procurement tracking tools and systems to reflect current order status, delivery timelines, and spend.
 
 
 
 E. Compliance &amp; Cost Efficiency
 
 
 
 &bull; Ensure full compliance with ACCBC procurement procedures, approval workflows, and company policies across all purchasing activities.
 
 
 &bull; Identify cost-saving opportunities within the indirect spend category through supplier negotiation, alternative sourcing, consolidation of orders, or improved procurement processes.
 
 
 &bull; Continuously review procurement practices to improve efficiency, reduce lead times, and minimise total cost of ownership.
 
 
 
 
 
 
 Key Performance Indicators (KPIs)
 
 
 
 
 Procurement Execution
 
 
 
 &bull; Purchase order issuance turnaround &ndash; all approved requests processed within agreed timeline
 
 
 &bull; On-time delivery rate from suppliers vs committed delivery dates
 
 
 &bull; Zero operational disruptions caused by indirect material shortages
 
 
 
 Cost &amp; Supplier Performance
 
 
 
 &bull; Cost savings achieved vs baseline through negotiation and sourcing initiatives
 
 
 &bull; Supplier performance score &ndash; delivery reliability, quality, and pricing adherence
 
 
 &bull; Number of qualified alternative suppliers maintained per key category
 
 
 
 Records &amp; Compliance
 
 
 
 &bull; Procurement documentation accuracy and audit-readiness &ndash; zero missing records
 
 
 &bull; Zero policy or approval workflow breaches across all purchasing activities
 
 
 &bull; Inventory accuracy &ndash; stock levels maintained within agreed min/max thresholds
 
 
 
 
 
 
 Required Experience and Qualifications
 
 
 
 
 Minimum Qualifications
 
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration, Supply Chain Management, or a related field.
 
 
 &bull; Proficiency in Microsoft Office, particularly Excel, is required.
 
 
 &bull; Familiarity with ERP systems is an advantage.
 
 
 
 Minimum Experience
 
 
 
 &bull; Minimum 3 years of experience in procurement, preferably in manufacturing or FMCG industries.
 
 
 &bull; Experience in handling indirect materials purchasing is highly preferred.
 
 
 &bull; Demonstrated track record of supplier negotiation and purchase order management.
 
 
 
 Knowledge and Skills
 
 
 
 &bull; Strong negotiation and communication skills for supplier engagement and internal stakeholder management.
 
 
 &bull; Good knowledge of procurement processes and supply chain operations.
 
 
 &bull; Ability to manage multiple purchasing requests and competing priorities concurrently.
 
 
 &bull; Strong analytical and problem-solving skills for supplier evaluation and cost optimisation.
 
 
 &bull; Attention to detail in documentation, order tracking, and compliance adherence.
 
 
 &bull; Understanding of inventory management principles and warehouse coordination.
 
</div>

Procurement Specialist - Indirect Materials - Giza

Explore 20+ Administrative assistant in Giza this April. Find roles across top companies and apply now to boost your career.