administrative assistant

accounts & operations assistant Jobs in Oman

accounts & operations assistant

admin assistant (male,fmcg mandatory exp) Jobs in Oman

admin assistant (male,fmcg mandatory exp)

operations assistant

project management assistant Jobs in Oman

project management assistant

admin assistant

Abu Hayan National

Role Summary Provide comprehensive administrative support to daily company operations while acting as the primary customer-service interface for the Commercial Department. The role ensures a smooth, professional client experience and enhances both internal and external communication efficiency.Responsibilities<ul><li>Front Desk &amp; Communication: Handle incoming calls, e-mails, visitors, and route inquiries quickly and professionally.</li><li>Customer Coordination: Schedule site surveys and installations; log and follow up all requests in the CRM until closure.</li><li>Document Support: Draft simple quotations, correspondence, and meeting minutes; file contracts and invoices (digital/physical).</li><li>Procurement &amp; Project Support: Track material requests, purchase orders, and delivery schedules in the ERP; update planners and project teams on status.</li><li>Reporting: Issue weekly summaries on customer inquiries, PO status, and basic admin metrics.</li><li>Office &amp; HR Records: Maintain attendance, leave requests, and petty-cash logs; keep employee files current.</li><li>Digital-Marketing Assistance: Monitor social channels, convert messages into leads, and help produce basic client communications.</li></ul>This position is open to Omani male candidates only, in line with Omanization policies and applicable regulations in the Sultanate of Oman.Job Type: Full-timeApplication Question(s):<ul><li>Are you Omani ?</li></ul>

Admin Assistant

Global network solution and business

Job Description &amp; KPIs &ndash; Admin Assistant (Male)Position DetailsPosition Title: Admin AssistantDepartment: AdminReports To: Admin Manager / HR &amp; Admin ManagerDriving License: MandatoryJob PurposeTo support the Admin Department in all day-to-day operations, conduct market visits for purchasing and admin requirements, collect quotations, prepare comparison sheets, follow up on project sites, and ensure smooth coordination with suppliers, vendors, and internal departments.Key ResponsibilitiesA. Market Visits &amp; Procurement Support&middot; &bull; Visit markets, suppliers, and vendors for admin-related purchases.&middot; &bull; Collect quotations and negotiate prices when required.&middot; &bull; Prepare detailed price comparison sheets.&middot; &bull; Ensure purchased items meet required specifications.&middot; &bull; Deliver and collect documents/materials as assigned.B. Administrative Operations&middot; &bull; Assist with filing, documentation, and record maintenance.&middot; &bull; Follow up with suppliers on deliveries and service timelines.&middot; &bull; Coordinate office repairs, maintenance, and service requirements.&middot; &bull; Manage petty cash if assigned and maintain proper tracking.&middot; &bull; Maintain inventory of office/admin supplies.C. Project Support&middot; &bull; Visit project sites (shops, warehouses, offices) to check work progress.&middot; &bull; Submit update reports with photos and videos.&middot; &bull; Coordinate with contractors, technicians, electricians, and carpenters.&middot; &bull; Ensure tasks are completed within timelines and as per specification.D. Coordination &amp; Communication&middot; &bull; Coordinate between HR, Admin, IT, Purchase, Warehouse, and other teams.&middot; &bull; Maintain professional communication with suppliers and vendors.&middot; &bull; Prepare weekly reports for the Admin Manager.E. Compliance &amp; Safety&middot; &bull; Follow all company policies and administrative procedures.&middot; &bull; Maintain confidentiality of documents and admin data.&middot; &bull; Ensure safe and compliant handling of company documents and materials.Key Performance Indicators (KPI)1. Market &amp; Procurement Efficiency (30%)&middot; &bull; Timely collection of quotations.&middot; &bull; Accuracy of comparison sheets.&middot; &bull; Completing purchases within approved budgets.&middot; &bull; Vendor coordination and timely delivery.2. Project Site Follow-Up (25%)&middot; &bull; Number of field visits completed as scheduled.&middot; &bull; Quality of update reports (photos/videos).&middot; &bull; Timely completion of project-related tasks.&middot; &bull; Effective coordination with contractors.3. Administrative Operations &amp; Documentation (20%)&middot; &bull; Accuracy and organization of admin documents.&middot; &bull; Timely submission of bills, reports, and files.&middot; &bull; Proper maintenance of supply inventory.4. Communication &amp; Coordination (15%)&middot; &bull; Timely communication with departments.&middot; &bull; Professional interaction with suppliers.&middot; &bull; Zero delays due to follow-up issues.5. Discipline, Attendance &amp; Compliance (10%)&middot; &bull; Punctuality and attendance.&middot; &bull; Following company admin procedures.&middot; &bull; Professional behaviour during field visits.Job Type: Full-time

Admin Assistant (Male,FMCG Mandatory exp)

Nets-international Communication

Overview We are seeking a skilled Splunk Engineer with strong administration and operational experience to design, implement, and maintain Splunk infrastructure and analytics solutions. The ideal candidate will have hands-on expertise in Splunk Enterprise / Enterprise Security (ES), data onboarding, dashboard creation, alert tuning, and system administration. This role bridges engineering, operations, and security analytics, ensuring Splunk runs optimally while delivering actionable insights.Key Responsibilities<ul><li>Design, deploy, and maintain Splunk environments (indexers, search heads, forwarders, deployment servers, cluster masters).</li><li>Create and optimize SPL queries, dashboards, reports, and alerts for operational visibility and threat detection.</li><li>Develop and automate data onboarding pipelines from diverse sources (syslog, cloud, API, EDR tools).</li><li>Integrate Splunk with SIEM/SOAR platforms, cloud services (AWS, Azure, GCP), and endpoint security tools.</li><li>Support use case development for security monitoring and compliance (SOC, IT Ops, or DevOps).</li><li>Perform installation, configuration, and upgrade of Splunk components.</li><li>Manage user roles, authentication, and access control (RBAC).</li><li>Monitor system health, indexing performance, and data retention policies.</li><li>Handle license management, data optimization, and troubleshooting.</li><li>Conduct backup, recovery, and disaster recovery planning for Splunk infrastructure.</li></ul>Security &amp; Operations<ul><li>Collaborate with SOC Analysts to build and tune correlation searches.</li><li>Ensure data integrity, confidentiality, and compliance with security standards (SOC 2, ISO 27001, NIST).</li><li>Participate in incident response and threat analysis leveraging Splunk dashboards.</li><li>Automate repetitive tasks using scripts (Python, Bash, PowerShell) and APIs.</li></ul>Required Skills &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Computer Science, Information Security, or related field.</li><li>3+ years of experience in Splunk engineering or administration.</li><li>Proficiency in Splunk Enterprise / ES, SPL scripting, and data onboarding.</li><li>Experience managing Splunk clusters, indexing, and search head configurations.</li><li>Strong understanding of log parsing, data normalization, and regex extractions.</li><li>Familiarity with Linux/Windows administration and network security concepts.</li><li>Experience with security frameworks (NIST, MITRE ATT&amp;CK, SOC2, PCI-DSS).</li><li>Scripting skills in Python, Shell, or PowerShell.</li><li>Excellent problem-solving and analytical skills.</li></ul>Preferred Qualifications<ul><li>Splunk Certifications:</li><li>Splunk Core Certified Power User</li><li>Splunk Enterprise Certified Admin</li><li>Splunk Enterprise Security Certified Admin</li><li>Knowledge of cloud-based Splunk (Splunk Cloud, AWS, Azure integrations).</li><li>Experience working in a Security Operations Center (SOC) environment.</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Muscat: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>what is your monthly current salary?</li><li>what is your monthly expected salary?</li><li>what is your notice period?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Splunk Engineer: 4 years (Required)</li></ul>

Splunk Engineer

REALTIME INTERNATIONAL

Location: Muscat, OmanCompany: Realtime International LLCAbout Us: Realtime International provides Type Approval and Compliance Services across Africa and the Middle East, helping clients ensure their products meet regulatory requirements and applicable standards.Position: Project Management Assistant &ndash; Compliance &amp; StandardsKey Responsibilities:&middot; Act as the main liaison with Omani authorities, including the TRA and DGSM (MoCIIP).&middot; Coordinate with local importers and manage type approval applications and documentation.&middot; Track project milestones, update records, and report progress to clients and management.&middot; Review and prepare technical and administrative dossiers for compliance with Omani norms and standards.&middot; Maintain clear communication with clients, local partners, and internal teams.&middot; Monitor regulatory updates and ensure continuous compliance.Requirements:&middot; Omani nationality (mandatory)&middot; Diploma or certificate in compliance, norms, standards, or a related field&middot; Fluent in English (Arabic is an asset)&middot; Strong organizational, communication, and administrative skills&middot; Knowledge of regulatory or conformity assessment processes preferredWhat We Offer:&middot; Competitive salary and international exposure&middot; Professional training and career development opportunitiesApply by sending your CV to (rh@realtimetypeapprovals.com) with the subject: &ldquo;Project Management Assistant - Compliance &amp; standards &ndash; Oman&rdquo;Job Type: Full-time

Project Management Assistant – Compliance & Standards

Smart Radiations Research and Management

<div>
 
 
 About the Role:
 
 
 
 We are seeking a highly organized and detail-oriented Corporate Administrative Assistant to join our growing team. The ideal candidate will have strong administrative skills and hands-on experience in bookkeeping and financial record keeping. This position requires professionalism, discretion, and the ability to manage multiple priorities in a dynamic business environment.
 
 
 &nbsp;
 
 
 
 Key Responsibilities:
 
 
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 Provide comprehensive administrative support to management and team members.
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 Handle daily office operations, scheduling, correspondence, and documentation.
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 Maintain accurate financial records and assist with bookkeeping tasks, including data entry, invoicing, expense tracking, and reconciliations.
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 Prepare reports, organize files, and manage records efficiently.
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 Coordinate meetings, travel arrangements, and internal communications.
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 Liaise with clients, vendors, and external partners in a professional manner.
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 </ul>
 
 &nbsp;
 
 
 
 Qualifications and Skills:
 
 
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 Bachelor&rsquo;s degree or diploma in Business Administration, Accounting, or a related field preferred.
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 University of post-secondary degree
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 Proven experience as an administrative assistant or similar role.
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 Solid understanding of bookkeeping principles and experience with accounting software (e.g., Wave, QuickBooks, Xero, or similar).
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 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
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 Excellent organizational and time-management skills.
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 Strong written and verbal communication abilities in Arabic and English.
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 Discretion and confidentiality are a must.
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 </ul>
 
 &nbsp;
 
 
 
 Preferred Candidate Profile:
 
 
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 Omani Citizen candidate preferred for this role.
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 Positive attitude, proactive approach, and strong attention to detail.
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 </ul>
 
 &nbsp;
 
 
 
 How to Apply:
 
 
 
 Please send your CV and a brief cover letter outlining your relevant experience by responding to this job post on Linkedin.
 
</div>

Administrative Assistant

Location: Muscat, Oman Company: Realtime International LLCAbout Us: Realtime International is a specialized consulting firm providing approval and compliance services across Africa and the Middle East. We support manufacturers, importers, and distributors in achieving regulatory compliance for their products in various countries.Position Overview: We are looking for a motivated and organized Project Management Assistant to join our team in Oman. The ideal candidate will be an Omani national with a college degree in Administration, Business Management, or a related field, who can contribute to coordinating projects and expanding our local network.Key Responsibilities:<ul><li>Assist in managing and monitoring approval projects across Africa and the Middle East.</li><li>Support project coordination, documentation, and reporting to ensure timely progress.</li><li>Identify and connect with local importers, distributors, and relevant stakeholders in Oman.</li><li>Handle communication with clients, partners, and relevant authorities.</li><li>Perform administrative and operational tasks as required by management.</li><li>Provide proactive support to ensure smooth execution of ongoing projects.</li></ul>Requirements:<ul><li>Omani nationality (mandatory)</li><li>Fluent in English (mandatory) &ndash; both written and spoken</li><li>College degree in Administration, Business, or a related field</li><li>Excellent communication, organizational, and problem-solving skills</li><li>Self-motivated and capable of working independently</li><li>Knowledge of regulatory processes is an advantage</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Training and career development opportunities within an international environment</li><li>Exposure to diverse projects across Africa and the Middle East</li></ul>How to Apply: Please send your CV to (rh@realtimetypeapprovals.com) with the subject line: &ldquo;Project Management Assistant &ndash; Oman&rdquo;Job Type: Full-time

Project Management Assistant

Mandarin Oriental

<div>
 
 Front Office Supervisor
 
 
 
 Mandarin Oriental Muscat is looking for a Front Office Supervisor to join our Front Office team.
 
 
 Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional.
 
 
 Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognized for creating some of the world&rsquo;s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.
 
 
 
 Mandarin Oriental Muscat
 
 
 
 Situated in a prime beachfront location, Mandarin Oriental, Muscat is a chic urban resort that offers 150 stylishly appointed guestrooms and suites, five restaurants and bars, a lush Spa at Mandarin Oriental, and an outdoor swimming pool. The hotel features a one-of-a-kind ballroom boasting spectacular views of the Arabian Sea as well as a variety of banquet and meeting spaces to accommodate social and business events.
 
 
 For those seeking a luxury living experience in one of Muscat&rsquo;s most desirable districts, an exclusive collection of 155 Residences at Mandarin Oriental combine the Group&rsquo;s legendary service, world-class amenities and sweeping sea or mountain views.
 
 
 
 Scope of Position
 
 
 
 The Front Office Supervisor will meet and exceed guest expectations by providing efficient and courteous Front Desk service in accordance with Legendary Quality Experiences. The Front Office Supervisor will run the daily operations of the reception desk. The Front Office Supervisor will assist the Front Office Management team in running daily shifts when needed.
 
 
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 Oversee and manage shifts effectively to ensure a smooth and effective overall operation by guiding colleagues on and personally involving himself in all required aspects of the Reception.
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 Provide direction and support to all FO colleagues at any time, particularly during the operational hours.
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 Support the Assistant FO Manager - Front Office Manager when required to train colleagues in accordance with the applicable standards and policies.
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 Follow the duty schedule and assure all tasks are completed at all times in a timely manner.
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 Assure the back and front of house areas of the Reception are clean and tidy at all times.
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 Constantly identify areas for improvement in Front Office service quality through guest comments, comment cards and guest incident reports and share observations and recommendations with the Assistant FO Manager - Front Office Manager
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 Encourage proactive, efficient and effective communication within the team in order to promote a climate of teamwork and enthusiasm.
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 Ensure that Mandarin Oriental, Muscat's grooming and appearance standards are implemented and maintained at all times to reflect an image of professionalism and care.
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 Identify departmental learning and development needs for all colleagues of the department and share those with the Assistant FO Manager - Front Office Manager.
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 Checking in advance on manning levels and other parameters affecting shifts on a daily basis.
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 Support the Assistant FO Manager - Front Office Manager to maintain a clear overview of PSMS by carrying out regular checks on accuracy of the system
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 To report through the assigned system and follow up all maintenance defaults affecting delivery of service.
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 To ensure cashiering is carried out properly by the team and daily cash and credit collections are in order and submitted to accounting after end of shift.
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 To perform and check all duties related to shift opening and closing check list.
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 Handle effectively any kind of customer complaints being verbal or written. More severe customer complains will be reported to managers without fail.
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 Greet and escort guests promptly to their rooms.
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 Handle guests&rsquo; complaints
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 Help the Bell team when needed
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 Handle cash drawer properly as outlined in the MODUB Controller&rsquo;s manual
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 Ensure team product knowledge is maintained, updated and regularly tested.
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 Attend and conduct meetings during absence or unavailability of management team.
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 Perform any other reasonable duties as required by the Assistant FO Manager - Front Office Manager.
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 Arrange fulfilment of guest services by working with the Concierge, Housekeeping, PBX, Reservations and Room Service colleagues
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 Communicate clearly with the Night Auditor and Accounting.
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 Stay current with developments and procedures in the hotel by attending daily Front Office briefings and reviewing the Front Office communications board regularly
 
 
 </li>
 </ul>
 
 Our commitment to you
 
 
 
 <ul>
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 Learning &amp; Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.
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 MOstay. When you work as hard as our colleagues do, it&rsquo;s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.
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 Heath &amp; Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.
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 Retirement Plans. When you show commitment to us, we reciprocate. We offer different retirement plans depending on the length of your service and your role.
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 </ul>
</div>

Front Office Supervisor - Omani National

Explore 34+ Admin assistant in Oman this November. Find roles across top companies and apply now to boost your career.