accounts & operations assistant Jobs in Oman

accounts & operations assistant

admin assistant

operations assistant

project management assistant Jobs in Oman

project management assistant

administrative assistant

Smart Radiations Research and Management

<div>
 <p>
  <strong>
   About the Role:
  </strong>
 </p>
 <p>
  We are seeking a highly organized and detail-oriented Corporate Administrative Assistant to join our growing team. The ideal candidate will have strong administrative skills and hands-on experience in bookkeeping and financial record keeping. This position requires professionalism, discretion, and the ability to manage multiple priorities in a dynamic business environment.
 </p>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Provide comprehensive administrative support to management and team members.
  </li>
  <li>
   Handle daily office operations, scheduling, correspondence, and documentation.
  </li>
  <li>
   Maintain accurate financial records and assist with bookkeeping tasks, including data entry, invoicing, expense tracking, and reconciliations.
  </li>
  <li>
   Prepare reports, organize files, and manage records efficiently.
  </li>
  <li>
   Coordinate meetings, travel arrangements, and internal communications.
  </li>
  <li>
   Liaise with clients, vendors, and external partners in a professional manner.
  </li>
 </ul>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   Qualifications and Skills:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree or diploma in Business Administration, Accounting, or a related field preferred.
  </li>
  <li>
   University of post-secondary degree
  </li>
  <li>
   Proven experience as an administrative assistant or similar role.
  </li>
  <li>
   Solid understanding of bookkeeping principles and experience with accounting software (e.g., Wave, QuickBooks, Xero, or similar).
  </li>
  <li>
   Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  </li>
  <li>
   Excellent organizational and time-management skills.
  </li>
  <li>
   Strong written and verbal communication abilities in Arabic and English.
  </li>
  <li>
   Discretion and confidentiality are a must.
  </li>
 </ul>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   Preferred Candidate Profile:
  </strong>
 </p>
 <ul>
  <li>
   Omani Citizen candidate preferred for this role.
  </li>
  <li>
   Positive attitude, proactive approach, and strong attention to detail.
  </li>
 </ul>
 <p>
  &nbsp;
 </p>
 <p>
  <strong>
   How to Apply:
  </strong>
 </p>
 <p>
  Please send your CV and a brief cover letter outlining your relevant experience by responding to this job post on Linkedin.
 </p>
</div>


Administrative Assistant

ZL CHEMICALS LTD

<div><p><b>ABOUT US</b></p>
<p>
Universal Fine Chemicals SPC (a subsidiary of ZL Group) &ndash; is a global leader in the manufacturing of high-performance polymer products. Our state-of-the-art facility within the strategic Sohar Port is a critical hub for innovation and production, serving key international markets. We are committed to operational excellence, safety, and sustainability. Join us to play a pivotal role in driving our mission forward.</p><p></p><p><b><br>
MAIN PURPOSE OF POSITION</b> <b>&#1575;&#1604;&#1594;&#1585;&#1590; &#1605;&#1606; &#1575;&#1604;&#1605;&#1587;&#1605;&#1609; &#1575;&#1604;&#1608;&#1592;&#1610;&#1601;&#1610;:</b></p>
<ul>
<li>To assists with the company management with the day-to-day operations.</li>
</ul>
<p>&#1605;&#1587;&#1575;&#1593;&#1583;&#1577; &#1573;&#1583;&#1575;&#1585;&#1577; &#1575;&#1604;&#1588;&#1585;&#1603;&#1577; &#1601;&#1610; &#1575;&#1604;&#1602;&#1610;&#1575;&#1605; &#1576;&#1575;&#1604;&#1575;&#1593;&#1605;&#1575;&#1604; &#1575;&#1604;&#1575;&#1583;&#1575;&#1585;&#1610;&#1577; &#1575;&#1604;&#1610;&#1608;&#1605;&#1610;&#1577;.</p>
<ul>
<li>To coordinate and liaise with government offices, Embassies and other organizations to complete all the company related needs.</li>
</ul>
<p>&#1575;&#1604;&#1578;&#1606;&#1587;&#1610;&#1602; &#1608;&#1575;&#1604;&#1575;&#1578;&#1589;&#1575;&#1604; &#1605;&#1593; &#1575;&#1604;&#1580;&#1607;&#1575;&#1578; &#1575;&#1604;&#1581;&#1603;&#1608;&#1605;&#1610;&#1577; &#1608;&#1575;&#1604;&#1587;&#1601;&#1575;&#1585;&#1575;&#1578; &#1608;&#1594;&#1610;&#1585;&#1607;&#1575; &#1605;&#1606; &#1575;&#1604;&#1605;&#1572;&#1587;&#1587;&#1575;&#1578; &#1604;&#1575;&#1587;&#1578;&#1603;&#1605;&#1575;&#1604; &#1580;&#1605;&#1610;&#1593; &#1575;&#1581;&#1578;&#1610;&#1575;&#1580;&#1575;&#1578; &#1575;&#1604;&#1588;&#1585;&#1603;&#1577; &#1584;&#1575;&#1578; &#1575;&#1604;&#1589;&#1604;&#1577;.</p><br>
<p></p>
<p><b>
DUTIES: </b><b>&#1575;&#1604;&#1605;&#1607;&#1575;&#1605; &#1575;&#1604;&#1608;&#1592;&#1610;&#1601;&#1610;&#1577;:</b></p>
<ul>
<li>Efficient supply of administration services in the offices of UFC at an optimum cost. &#1578;&#1608;&#1601;&#1610;&#1585; &#1575;&#1604;&#1582;&#1583;&#1605;&#1575;&#1578; &#1575;&#1604;&#1575;&#1583;&#1575;&#1585;&#1610;&#1577; &#1576;&#1603;&#1601;&#1575;&#1569;&#1577; &#1605;&#1606; &#1582;&#1604;&#1575;&#1604; &#1605;&#1603;&#1575;&#1578;&#1576; &#1575;&#1604;&#1588;&#1585;&#1603;&#1577; &#1576;&#1575;&#1604;&#1578;&#1603;&#1604;&#1601;&#1577; &#1575;&#1604;&#1575;&#1606;&#1587;&#1576;.</li>
<li>Maintain good relationship with the authority and all stakeholders. &#1575;&#1604;&#1581;&#1601;&#1575;&#1592; &#1593;&#1604;&#1609; &#1593;&#1604;&#1575;&#1602;&#1577; &#1580;&#1610;&#1583;&#1577; &#1605;&#1593; &#1575;&#1604;&#1580;&#1607;&#1575;&#1578; &#1575;&#1604;&#1585;&#1587;&#1605;&#1610;&#1577; &#1608;&#1580;&#1605;&#1610;&#1593; &#1571;&#1589;&#1581;&#1575;&#1576; &#1575;&#1604;&#1605;&#1589;&#1604;&#1581;&#1577;</li>
<li>Accountable to UFC for the budget of the Administration section, and ensuring that financial targets are met for the section.</li>
</ul>
<p>&#1605;&#1587;&#1572;&#1608;&#1604; &#1578;&#1580;&#1575;&#1607; &#1575;&#1604;&#1588;&#1585;&#1603;&#1577; &#1601;&#1610;&#1605;&#1575; &#1610;&#1582;&#1578;&#1589; &#1576;&#1605;&#1610;&#1586;&#1575;&#1606;&#1610;&#1577; &#1602;&#1587;&#1605; &#1575;&#1604;&#1573;&#1583;&#1575;&#1585;&#1577; &#1576;&#1575;&#1604;&#1593;&#1605;&#1604; &#1593;&#1604;&#1609; &#1590;&#1605;&#1575;&#1606; &#1575;&#1604;&#1608;&#1589;&#1608;&#1604; &#1575;&#1604;&#1610; &#1575;&#1604;&#1571;&#1607;&#1583;&#1575;&#1601; &#1575;&#1604;&#1605;&#1575;&#1604;&#1610;&#1577; &#1604;&#1604;&#1602;&#1587;&#1605;.</p>
<ul>
<li>Carry out, follow-up transactions with government departments (Chamber of Commerce, Commerce and Industry, PEIE, Manpower, Social Security, Health, the environment, Royal Oman Police, Customs, Civil Defense, municipalities, telecommunications companies, etc. ....).</li>
</ul>
<p>&#1578;&#1606;&#1601;&#1610;&#1584; &#1608;&#1605;&#1578;&#1575;&#1576;&#1593;&#1577; &#1575;&#1604;&#1605;&#1593;&#1575;&#1605;&#1604;&#1575;&#1578; &#1605;&#1593; &#1575;&#1604;&#1583;&#1608;&#1575;&#1574;&#1585; &#1575;&#1604;&#1581;&#1603;&#1608;&#1605;&#1610;&#1577; &#1608; &#1575;&#1604;&#1580;&#1607;&#1575;&#1578; &#1575;&#1604;&#1585;&#1587;&#1605;&#1610;&#1577; (&#1575;&#1604;&#1594;&#1585;&#1601;&#1577; &#1575;&#1604;&#1578;&#1580;&#1575;&#1585;&#1610;&#1577;&#1548; &#1608;&#1586;&#1585;&#1575;&#1577; &#1575;&#1604;&#1578;&#1580;&#1575;&#1585;&#1577; &#1608;&#1575;&#1604;&#1589;&#1606;&#1575;&#1593;&#1577; &#1548; &#1575;&#1604;&#1602;&#1608;&#1609; &#1575;&#1604;&#1593;&#1575;&#1605;&#1604;&#1577; &#1548; &#1575;&#1604;&#1590;&#1605;&#1575;&#1606; &#1575;&#1604;&#1575;&#1580;&#1578;&#1605;&#1575;&#1593;&#1610; &#1548; &#1608;&#1586;&#1575;&#1585;&#1577; &#1575;&#1604;&#1589;&#1581;&#1577; &#1608;&#1575;&#1604;&#1576;&#1610;&#1574;&#1577; &#1548; &#1588;&#1585;&#1591;&#1577; &#1593;&#1605;&#1575;&#1606; &#1575;&#1604;&#1587;&#1604;&#1591;&#1575;&#1606;&#1610;&#1577; &#1548; &#1575;&#1604;&#1580;&#1605;&#1575;&#1585;&#1603; &#1548; &#1575;&#1604;&#1583;&#1601;&#1575;&#1593; &#1575;&#1604;&#1605;&#1583;&#1606;&#1610; &#1608;&#1575;&#1604;&#1576;&#1604;&#1583;&#1610;&#1575;&#1578; &#1548; &#1588;&#1585;&#1603;&#1575;&#1578; &#1575;&#1604;&#1575;&#1578;&#1589;&#1575;&#1604;&#1575;&#1578; &#1608;&#1605;&#1575; &#1573;&#1604;&#1609; &#1584;&#1604;&#1603;. ...).</p>
<ul>
<li>Ensures that section procedures are adhered to and that they get updated.</li>
</ul>
<p>&#1590;&#1605;&#1575;&#1606; &#1575;&#1604;&#1578;&#1602;&#1610;&#1583; &#1576;&#1575;&#1604;&#1573;&#1580;&#1585;&#1575;&#1569;&#1575;&#1578; &#1601;&#1610; &#1575;&#1604;&#1602;&#1587;&#1605; .</p>
<ul>
<li>Ensures that the Company policies regarding HSE are implemented both within the section and by the various contract staff under the section&rsquo;s control.</li>
</ul>
<p>&#1590;&#1605;&#1575;&#1606; &#1578;&#1606;&#1601;&#1610;&#1584; &#1575;&#1604;&#1587;&#1610;&#1575;&#1587;&#1575;&#1578; &#1608;&#1575;&#1604;&#1587;&#1604;&#1575;&#1605;&#1577; &#1608;&#1575;&#1604;&#1576;&#1610;&#1574;&#1577; &#1593;&#1604;&#1609; &#1581;&#1583; &#1587;&#1608;&#1575;&#1569; &#1601;&#1610;&#1605;&#1575; &#1610;&#1578;&#1593;&#1604;&#1602; &#1575;&#1604;&#1588;&#1585;&#1603;&#1577; &#1583;&#1575;&#1582;&#1604; &#1575;&#1604;&#1602;&#1587;&#1605; &#1605;&#1606; &#1602;&#1576;&#1604; &#1575;&#1604;&#1605;&#1608;&#1592;&#1601;&#1610;&#1606; &#1608;&#1593;&#1602;&#1583; &#1605;&#1582;&#1578;&#1604;&#1601; &#1578;&#1581;&#1578; &#1587;&#1610;&#1591;&#1585;&#1577; &#1575;&#1604;&#1602;&#1587;&#1605;.</p>
<ul>
<li>Ensures that related communication processes both up and down the line operate efficiently.</li>
</ul>
<p>&#1590;&#1605;&#1575;&#1606; &#1571;&#1606; &#1593;&#1605;&#1604;&#1610;&#1575;&#1578; &#1575;&#1604;&#1575;&#1578;&#1589;&#1575;&#1604; &#1601;&#1610;&#1605;&#1575; &#1610;&#1582;&#1578;&#1589; &#1576;&#1593;&#1605;&#1604;&#1607; &#1578;&#1593;&#1605;&#1604; &#1576;&#1603;&#1601;&#1575;&#1569;&#1577; &#1593;&#1604;&#1609; &#1603;&#1604; &#1575;&#1604;&#1605;&#1587;&#1578;&#1608;&#1610;&#1575;&#1578; &#1575;&#1604;&#1608;&#1592;&#1610;&#1601;&#1610;&#1577;.</p>
<ul>
<li>Liaise with the Procurement and Logistics departments to ensure smooth import/export operations.</li>
</ul>
<p>&#1575;&#1604;&#1578;&#1608;&#1575;&#1589;&#1604; &#1605;&#1593; &#1602;&#1587;&#1605; &#1575;&#1604;&#1605;&#1588;&#1578;&#1585;&#1610;&#1575;&#1578; &#1608;&#1575;&#1604;&#1582;&#1583;&#1605;&#1575;&#1578; &#1575;&#1604;&#1604;&#1608;&#1580;&#1587;&#1578;&#1610;&#1577; &#1604;&#1590;&#1605;&#1575;&#1606; &#1587;&#1604;&#1575;&#1587;&#1577; &#1593;&#1605;&#1604;&#1610;&#1575;&#1578; &#1575;&#1604;&#1575;&#1587;&#1578;&#1610;&#1585;&#1575;&#1583; &#1608;&#1575;&#1604;&#1578;&#1589;&#1583;&#1610;&#1585;</p>
<ul>
<li>Manage the complete customs clearance process, including documentation and issue resolution, for all company shipments at domestic and UAE ports.</li>
</ul>
<p>&#1573;&#1583;&#1575;&#1585;&#1577; &#1593;&#1605;&#1604;&#1610;&#1577; &#1575;&#1604;&#1578;&#1582;&#1604;&#1610;&#1589; &#1575;&#1604;&#1580;&#1605;&#1585;&#1603;&#1610; &#1603;&#1575;&#1605;&#1604;&#1577;&#1611;&#1548; &#1576;&#1605;&#1575; &#1601;&#1610; &#1584;&#1604;&#1603; &#1575;&#1604;&#1578;&#1608;&#1579;&#1610;&#1602; &#1608;&#1581;&#1604; &#1575;&#1604;&#1605;&#1588;&#1603;&#1604;&#1575;&#1578;&#1548; &#1604;&#1580;&#1605;&#1610;&#1593; &#1588;&#1581;&#1606;&#1575;&#1578; &#1575;&#1604;&#1588;&#1585;&#1603;&#1577; &#1601;&#1610; &#1575;&#1604;&#1605;&#1608;&#1575;&#1606;&#1574; &#1575;&#1604;&#1605;&#1581;&#1604;&#1610;&#1577; &#1608;&#1605;&#1608;&#1575;&#1606;&#1574; &#1583;&#1608;&#1604;&#1577; &#1575;&#1604;&#1573;&#1605;&#1575;&#1585;&#1575;&#1578; &#1575;&#1604;&#1593;&#1585;&#1576;&#1610;&#1577; &#1575;&#1604;&#1605;&#1578;&#1581;&#1583;&#1577;..</p>
<ul>
<li>Submit an immediate/periodic report to the Department Manager and/or Deputy General Manager of the plant regarding any problem with respect to the authorities.</li>
</ul>
<p>&#1578;&#1602;&#1583;&#1610;&#1605; &#1578;&#1602;&#1585;&#1610;&#1585; &#1601;&#1608;&#1585;&#1610; / &#1583;&#1608;&#1585;&#1610; &#1605;&#1583;&#1610;&#1585; &#1575;&#1604;&#1602;&#1587;&#1605; &#1608;/ &#1571;&#1608; &#1606;&#1575;&#1574;&#1576; &#1575;&#1604;&#1605;&#1583;&#1610;&#1585; &#1575;&#1604;&#1593;&#1575;&#1605; &#1604;&#1604;&#1605;&#1589;&#1606;&#1593; &#1576;&#1588;&#1571;&#1606; &#1571;&#1610; &#1605;&#1588;&#1603;&#1604;&#1577; &#1601;&#1610;&#1605;&#1575; &#1610;&#1578;&#1593;&#1604;&#1602; &#1576;&#1575;&#1604;&#1587;&#1604;&#1591;&#1575;&#1578;.</p>
<ul>
<li>Order office supplies, service office equipment and arrange for servicing in the case of major repairs.</li>
</ul>
<p>&#1578;&#1608;&#1601;&#1610;&#1585; &#1575;&#1604;&#1604;&#1608;&#1575;&#1586;&#1605; &#1575;&#1604;&#1605;&#1603;&#1578;&#1576;&#1610;&#1577; &#1608;&#1582;&#1583;&#1605;&#1577; &#1575;&#1604;&#1605;&#1593;&#1583;&#1575;&#1578; &#1575;&#1604;&#1605;&#1603;&#1578;&#1576;&#1610;&#1577; &#1608;&#1575;&#1578;&#1582;&#1575;&#1584; &#1575;&#1604;&#1578;&#1585;&#1578;&#1610;&#1576;&#1575;&#1578; &#1575;&#1604;&#1604;&#1575;&#1586;&#1605;&#1577; &#1604;&#1578;&#1602;&#1583;&#1610;&#1605; &#1575;&#1604;&#1582;&#1583;&#1605;&#1575;&#1578;.</p><p></p><p><b><br>
KEY CONTACTS &#1580;&#1607;&#1575;&#1578; &#1575;&#1604;&#1575;&#1578;&#1589;&#1575;&#1604; &#1575;&#1604;&#1585;&#1574;&#1610;&#1587;&#1610;&#1577;:</b></p>
<p><b>
Internal</b>: Procurement &amp; Logistics, Plant Operations, Finance, Quality Control, Shared Services.</p>
<p><b>
External</b>: Government Departments, Logistics Providers, Contractors, Regulatory Bodies (if applicable).</p><p></p><p><b><br>
CHALLENGES/ PROBLEM SOLVING &#1575;&#1604;&#1578;&#1581;&#1583;&#1610;&#1575;&#1578; / &#1581;&#1604; &#1575;&#1604;&#1605;&#1588;&#1603;&#1604;&#1575;&#1578;:</b></p>
<ul>
<li>Work within the team to impart Company&rsquo;s vision and objectives.</li>
</ul>
<p>&#1575;&#1604;&#1593;&#1605;&#1604; &#1590;&#1605;&#1606; &#1575;&#1604;&#1601;&#1585;&#1610;&#1602; &#1604;&#1608;&#1590;&#1593; &#1582;&#1591;&#1591; &#1608;&#1571;&#1607;&#1583;&#1575;&#1601; &#1575;&#1604;&#1588;&#1585;&#1603;&#1577;</p>
<ul>
<li>Support effective customer service and communication systems.</li>
</ul>
<p>&#1582;&#1583;&#1605;&#1577; &#1575;&#1604;&#1593;&#1605;&#1604;&#1575;&#1569; &#1608;&#1583;&#1593;&#1605; &#1575;&#1604;&#1575;&#1578;&#1589;&#1575;&#1604;&#1575;&#1578;</p>
<ul>
<li>Work as an effective team member in analyzing and solving the problems.</li>
</ul>
<p>&#1575;&#1604;&#1593;&#1605;&#1604; &#1603;&#1593;&#1590;&#1608; &#1601;&#1593;&#1575;&#1604; &#1605;&#1593; &#1575;&#1604;&#1601;&#1585;&#1610;&#1602; &#1601;&#1610; &#1578;&#1581;&#1604;&#1610;&#1604; &#1608;&#1581;&#1604; &#1575;&#1604;&#1605;&#1588;&#1603;&#1604;&#1575;&#1578;</p>
<ul>
<li>Meet deadlines under pressure.</li>
</ul>
<p>&#1575;&#1604;&#1575;&#1604;&#1578;&#1586;&#1575;&#1605; &#1576;&#1575;&#1604;&#1605;&#1608;&#1575;&#1593;&#1610;&#1583; &#1575;&#1604;&#1606;&#1607;&#1575;&#1574;&#1610;&#1577; &#1578;&#1581;&#1578; &#1575;&#1604;&#1590;&#1594;&#1591;.</p>
<p>
SKILLS AND COMPETENCIES &#1575;&#1604;&#1605;&#1607;&#1575;&#1585;&#1575;&#1578; &#1608;&#1575;&#1604;&#1603;&#1601;&#1575;&#1569;&#1575;&#1578;:</p>
<ul>
<li>Strong attention to detail and high level of accuracy in data entry and</li>
</ul>
<p>&#1575;&#1607;&#1578;&#1605;&#1575;&#1605; &#1602;&#1608;&#1610; &#1576;&#1575;&#1604;&#1578;&#1601;&#1575;&#1589;&#1610;&#1604; &#1608;&#1605;&#1587;&#1578;&#1608;&#1609; &#1593;&#1575;&#1604; &#1605;&#1606; &#1575;&#1604;&#1583;&#1602;&#1577; &#1601;&#1610; &#1573;&#1583;&#1582;&#1575;&#1604; &#1575;&#1604;&#1576;&#1610;&#1575;&#1606;&#1575;&#1578; &#1608;&#1575;&#1604;&#1578;&#1608;&#1579;&#1610;&#1602;.</p>
<ul>
<li>Excellent organizational and time management skills; ability to prioritize and meet deadlines.</li>
</ul>
<p>&#1605;&#1607;&#1575;&#1585;&#1575;&#1578; &#1578;&#1606;&#1592;&#1610;&#1605;&#1610;&#1577; &#1608;&#1573;&#1583;&#1575;&#1585;&#1577; &#1575;&#1604;&#1608;&#1602;&#1578; &#1605;&#1605;&#1578;&#1575;&#1586;&#1577;&#1563; &#1575;&#1604;&#1602;&#1583;&#1585;&#1577; &#1593;&#1604;&#1609; &#1578;&#1581;&#1583;&#1610;&#1583; &#1575;&#1604;&#1571;&#1608;&#1604;&#1608;&#1610;&#1575;&#1578; &#1608;&#1575;&#1604;&#1608;&#1601;&#1575;&#1569; &#1576;&#1575;&#1604;&#1605;&#1608;&#1575;&#1593;&#1610;&#1583; &#1575;&#1604;&#1606;&#1607;&#1575;&#1574;&#1610;&#1577;.</p>
<ul>
<li>Excellent interpersonal skills.</li>
</ul>
<p>&#1605;&#1607;&#1575;&#1585;&#1577; &#1575;&#1604;&#1578;&#1608;&#1575;&#1589;&#1604; &#1575;&#1604;&#1580;&#1610;&#1583;</p>
<ul>
<li>Excellent organizational skills.</li>
</ul>
<p>&#1605;&#1607;&#1575;&#1585;&#1577; &#1575;&#1604;&#1578;&#1606;&#1592;&#1610;&#1605;</p><p></p><p><b><br>
QUALIFICATION &amp; EXPERIENCE &#1575;&#1604;&#1605;&#1572;&#1607;&#1604;&#1575;&#1578; &#1608; &#1575;&#1604;&#1582;&#1576;&#1585;&#1575;&#1578;:</b></p>
<ul>
<li>Diploma in Administration Studies with at least two years of experience OR Disciplined training in Administration with at least six years of experience.</li>
</ul>
<p>&#1583;&#1576;&#1604;&#1608;&#1605; &#1601;&#1610; &#1575;&#1604;&#1583;&#1585;&#1575;&#1587;&#1575;&#1578; &#1575;&#1604;&#1575;&#1583;&#1575;&#1585;&#1610;&#1577; &#1605;&#1593; &#1582;&#1576;&#1585;&#1577; &#1604;&#1575; &#1578;&#1602;&#1604; &#1593;&#1606; &#1587;&#1606;&#1578;&#1610;&#1606; &#1571;&#1608; &#1583;&#1608;&#1585;&#1575;&#1578; &#1575;&#1583;&#1575;&#1585;&#1610;&#1577; &#1605;&#1593;&#1578;&#1605;&#1583;&#1577; &#1605;&#1593; &#1582;&#1576;&#1585;&#1577; &#1604;&#1575; &#1578;&#1602;&#1604; &#1593;&#1606; &#1587;&#1578; &#1587;&#1606;&#1608;&#1575;&#1578;.</p>
<ul>
<li>Experience in dealing with government digital portals to access government services, managing digital documents, signing them electronically, paying bills.</li>
</ul>
<p>&#1582;&#1576;&#1585;&#1577; &#1576;&#1575;&#1604;&#1578;&#1593;&#1575;&#1605;&#1604; &#1575;&#1604;&#1576;&#1608;&#1575;&#1576;&#1575;&#1578; &#1575;&#1604;&#1585;&#1602;&#1605;&#1610;&#1577; &#1575;&#1604;&#1581;&#1603;&#1608;&#1605;&#1610;&#1577; &#1604;&#1604;&#1608;&#1589;&#1608;&#1604; &#1575;&#1604;&#1610; &#1575;&#1604;&#1582;&#1583;&#1605;&#1575;&#1578; &#1575;&#1604;&#1581;&#1603;&#1608;&#1605;&#1610;&#1577;&#1548; &#1608;&#1573;&#1583;&#1575;&#1585;&#1577; &#1575;&#1604;&#1605;&#1587;&#1578;&#1606;&#1583;&#1575;&#1578; &#1575;&#1604;&#1585;&#1602;&#1605;&#1610;&#1577;&#1548; &#1608;&#1578;&#1608;&#1602;&#1610;&#1593;&#1607;&#1575; &#1573;&#1604;&#1603;&#1578;&#1585;&#1608;&#1606;&#1610;&#1575;&#1611;&#1548; &#1608;&#1583;&#1601;&#1593; &#1575;&#1604;&#1601;&#1608;&#1575;&#1578;&#1610;&#1585;<b>.</b></p>
<ul>
<li>Excellent computer skills, including Word and Excel in a Microsoft Windows environment.</li>
</ul>
<p>&#1582;&#1576;&#1585;&#1577; &#1601;&#1610; &#1605;&#1580;&#1575;&#1604; &#1575;&#1604;&#1603;&#1605;&#1576;&#1610;&#1608;&#1578;&#1585;( &#1570;&#1603;&#1587;&#1604; &#1548; &#1608;&#1585;&#1583; )</p>
<ul>
<li>General knowledge of various employment laws and practices.</li>
</ul>
<p>&#1575;&#1604;&#1605;&#1593;&#1585;&#1601;&#1577; &#1601;&#1610; &#1602;&#1608;&#1575;&#1606;&#1610;&#1606; &#1575;&#1604;&#1593;&#1605;&#1604; &#1608;&#1573;&#1583;&#1575;&#1585;&#1578;&#1607;&#1575;</p><br>
<p></p>
<p><b>
WHY JOIN UNIVERSAL FINE CHEMICALS SPC (a subsidiary of ZL Group)?</b></p>
<p>
Universal Fine Chemicals SPC, you&rsquo;ll be part of a collaborative team that values precision, accountability, and innovation. We offer a supportive work culture, opportunities for professional growth, and the chance to contribute to a company that&rsquo;s shaping the future of chemical and polymer manufacturing across the world.</p></div>

Global network solution and business

<p><b>Job Description &amp; KPIs &ndash; Admin Assistant (Male)</b></p><p>Position Details</p><p>Position Title: Admin Assistant</p><p>Department: Admin</p><p>Reports To: Admin Manager / HR &amp; Admin Manager</p><p><b>Driving License: Mandatory</b></p><p><b>Job Purpose</b></p><p><b>To support the Admin Department in all day-to-day operations, conduct market visits for purchasing and admin requirements, collect quotations, prepare comparison sheets, follow up on project sites, and ensure smooth coordination with suppliers, vendors, and internal departments.</b></p><p>Key Responsibilities</p><p>A. Market Visits &amp; Procurement Support</p><p>&middot; &bull; Visit markets, suppliers, and vendors for admin-related purchases.</p><p>&middot; &bull; Collect quotations and negotiate prices when required.</p><p>&middot; &bull; Prepare detailed price comparison sheets.</p><p>&middot; &bull; Ensure purchased items meet required specifications.</p><p>&middot; &bull; Deliver and collect documents/materials as assigned.</p><p>B. Administrative Operations</p><p>&middot; &bull; Assist with filing, documentation, and record maintenance.</p><p>&middot; &bull; Follow up with suppliers on deliveries and service timelines.</p><p>&middot; &bull; Coordinate office repairs, maintenance, and service requirements.</p><p>&middot; &bull; Manage petty cash if assigned and maintain proper tracking.</p><p>&middot; &bull; Maintain inventory of office/admin supplies.</p><p>C. Project Support</p><p>&middot; &bull; Visit project sites (shops, warehouses, offices) to check work progress.</p><p>&middot; &bull; Submit update reports with photos and videos.</p><p>&middot; &bull; Coordinate with contractors, technicians, electricians, and carpenters.</p><p>&middot; &bull; Ensure tasks are completed within timelines and as per specification.</p><p>D. Coordination &amp; Communication</p><p>&middot; &bull; Coordinate between HR, Admin, IT, Purchase, Warehouse, and other teams.</p><p>&middot; &bull; Maintain professional communication with suppliers and vendors.</p><p>&middot; &bull; Prepare weekly reports for the Admin Manager.</p><p>E. Compliance &amp; Safety</p><p>&middot; &bull; Follow all company policies and administrative procedures.</p><p>&middot; &bull; Maintain confidentiality of documents and admin data.</p><p>&middot; &bull; Ensure safe and compliant handling of company documents and materials.</p><p>Key Performance Indicators (KPI)</p><p>1. Market &amp; Procurement Efficiency (30%)</p><p>&middot; &bull; Timely collection of quotations.</p><p>&middot; &bull; Accuracy of comparison sheets.</p><p>&middot; &bull; Completing purchases within approved budgets.</p><p>&middot; &bull; Vendor coordination and timely delivery.</p><p>2. Project Site Follow-Up (25%)</p><p>&middot; &bull; Number of field visits completed as scheduled.</p><p>&middot; &bull; Quality of update reports (photos/videos).</p><p>&middot; &bull; Timely completion of project-related tasks.</p><p>&middot; &bull; Effective coordination with contractors.</p><p>3. Administrative Operations &amp; Documentation (20%)</p><p>&middot; &bull; Accuracy and organization of admin documents.</p><p>&middot; &bull; Timely submission of bills, reports, and files.</p><p>&middot; &bull; Proper maintenance of supply inventory.</p><p>4. Communication &amp; Coordination (15%)</p><p>&middot; &bull; Timely communication with departments.</p><p>&middot; &bull; Professional interaction with suppliers.</p><p>&middot; &bull; Zero delays due to follow-up issues.</p><p>5. Discipline, Attendance &amp; Compliance (10%)</p><p>&middot; &bull; Punctuality and attendance.</p><p>&middot; &bull; Following company admin procedures.</p><p>&middot; &bull; Professional behaviour during field visits.</p><p>Job Type: Full-time</p>

Admin Assistant (Male,FMCG Mandatory exp)

Inspired Schools

<p></p><div><div><div><div><div><b>Location:
</b>OM
</div></div></div></div><div><div><div><div><b>Date: </b>6 Nov 2025
</div></div></div></div><div><div><div><div><b>Application closing date: </b>15 Oct 2025
</div></div></div></div><div></div><div><div><div><div><div>Inspired Education is the leading global group of premium schools, with a portfolio of 121 premium private schools in 28 countries spanning 6 continents which utilise proven educational practices from every corner of the globe, ensuring over 95,000 students receive a world-class learning experience from Kindergarten to Year 13.</div><br>
<div></div>
<div>
Founded in 2013 by Nadim M. Nsouli, Inspired is backed by investors such as Stonepeak, GIC, TA Associates, and the Oppenheimer and Mansour family offices. The Group is experiencing 20% per annum growth through acquisition, greenfield site expansion, and the development of existing schools within its portfolio. In 2023, Inspired was recognised by Beauhurst as one of the UK's top 10 highest-value private companies.</div><div><div><div><div><b>
ROLE SUMMARY:</b></div></div><div></div><div><br>
<div><b>
Knowledge Gate International School (KGIS) is seeking to appoint an Operations Assistant to start immediately.</b></div><br>
<div></div>
<div>
Knowledge Gate International School (KGIS) is a vibrant school offering a premium British-style education to both expatriate and local students in the Sultanate of Oman. KGIS is a community school with a strong and growing reputation thanks to its pedagogical approach, the opportunity for staff development, and outstanding examination results. The school is seeking a pioneering practitioner who is passionate about their subject and wishes to broaden their own experience within an innovative, friendly and collaborative environment.</div><br>
<div></div>
<div>
KGIS is a member of the <i>Inspired</i> global group of schools, which aspires to the highest standards in private education. Integrating innovative, challenging and enriching programmes in the academic curriculum, performing arts and sport is central to the <i>Inspired</i> approach. A member of British Schools in the Middle East (BSME) and COBIS and BSO accredited, we have high expectations of our students throughout their educational journey. Our aim is to provide our graduating students with a passport to the best universities, colleges and careers around the world.</div></div></div><div><div><div><b>
KEY RESPONSIBILITIES:</b></div></div><div></div><div><br>
<div>
The Operations Assistant plays a vital role in supporting the school's daily operations by managing documentation, coordinating procurement, and maintaining records, while also overseeing student transportation services. This dual role ensures the efficient handling of administrative tasks and smooth execution of school bus operations, safeguarding both compliance and student safety. The position requires excellent organisational, communication, and problem-solving skills, with a strong focus on accuracy, confidentiality, and service delivery.</div><br>
<div></div>
<div>
General responsibilities:</div>
<ul>
<li>Manage and maintain operational documentation and filing systems</li>
<li>Process and track purchase orders and requisitions</li>
<li>Coordinate with suppliers and service providers</li>
<li>Support facility maintenance scheduling and tracking</li>
<li>Maintain inventory records and assist with stock control</li>
<li>Process invoices and track operational expenses</li>
<li>Assist with the preparation of operational reports</li>
<li>Assist with school transportation coordination and logistics
</li><li>Maintain updated bus routes and student transportation records</li>
<li>Liaise with transportation providers, drivers, and bus assistants
</li><li>Support effective communication between parents and the transportation team</li>
<li>Process transportation-related requests, changes, and inquiries</li></ul></div></div><div></div><div><div><div><b><br>
THE IDEAL CANDIDATE WILL HAVE:</b></div></div><div></div><div><br>
<ul>
<li>Bachelor's degree or associate diploma</li>
<li>Relevant administrative work experience in the same field</li>
<li>Excellent communication skills</li>
<li>Excellent Microsoft &amp; Excel skills</li>
<li>Experience working with Google apps for Maps.</li>
</ul></div></div><div><div><div><b>SAFEGUARDING STATEMENT</b></div>
</div><div><div>
Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.</div></div></div></div><br>
<div></div>
<div>
Visit our careers site for more information; https://jobs.inspirededu.com</div></div></div></div></div></div><p></p>

Operations Assistant

AL NAJI UNITED TRANDING

<p>Al Arabia Mix is seeking a detail-oriented and reliable <b>Accounts &amp; Operations Assistant</b> to support our finance and operations team. The ideal candidate will handle daily accounting entries, data management, and routine office coordination tasks. This position is perfect for someone who enjoys structured work and has a strong sense of accuracy and responsibility.<br/><b>Responsibilities:</b></p><ul><li>Enter daily transactions into Custom System and Excel.</li><li>Prepare and maintain invoices, receipts, and payment records.</li><li>Follow up with customers and suppliers regarding payments.</li><li>Maintain and update operational data (sales, deliveries, expenses).</li><li>Prepare basic daily and weekly financial/operations reports.</li><li>Assist with reconciliations and audit preparation.</li><li>Support management with administrative and clerical tasks.</li></ul><p><b>Requirements:</b></p><ul><li>Diploma or Bachelor&rsquo;s degree in Accounting, Finance, or related field.</li><li>Basic knowledge of <b>Microsoft Excel</b>.</li><li>Strong attention to detail and organizational skills.</li><li>Good communication skills in English (Arabic is a plus).</li><li>Ability to handle confidential information responsibly.</li></ul><p>Job Type: Full-time</p><p>Pay: RO250.000 - RO400.000 per month</p><p>Ability to commute/relocate:</p><ul><li>Muscat: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>

Accounts & Operations Assistant

REALTIME INTERNATIONAL

<p><b>Location:</b> Muscat, Oman</p><p><b>Company:</b> Realtime International LLC</p><p><b>About Us:</b><br/>Realtime International provides Type Approval and Compliance Services across Africa and the Middle East, helping clients ensure their products meet regulatory requirements and applicable standards.</p><p><b>Position:</b> Project Management Assistant &ndash; Compliance &amp; Standards</p><p><b>Key Responsibilities:</b></p><p>&middot; Act as the main liaison with Omani authorities, including the TRA and DGSM (MoCIIP).</p><p>&middot; Coordinate with local importers and manage type approval applications and documentation.</p><p>&middot; Track project milestones, update records, and report progress to clients and management.</p><p>&middot; Review and prepare technical and administrative dossiers for compliance with Omani norms and standards.</p><p>&middot; Maintain clear communication with clients, local partners, and internal teams.</p><p>&middot; Monitor regulatory updates and ensure continuous compliance.</p><p><b>Requirements:</b></p><p>&middot; <b>Omani nationality (mandatory)</b></p><p>&middot; <b>Diploma or certificate in compliance, norms, standards, or a related field</b></p><p>&middot; Fluent in English (Arabic is an asset)</p><p>&middot; Strong organizational, communication, and administrative skills</p><p>&middot; Knowledge of regulatory or conformity assessment processes preferred</p><p><b>What We Offer:</b></p><p>&middot; Competitive salary and international exposure</p><p>&middot; Professional training and career development opportunities</p><p>Apply by sending your CV to (rh@realtimetypeapprovals.com) with the subject:<br/><b>&ldquo;Project Management Assistant - Compliance &amp; standards &ndash; Oman&rdquo;</b></p><p>Job Type: Full-time</p>

Project Management Assistant – Compliance & Standards

Abu Hayan National

<p><b>Role Summary</b><br/>Provide comprehensive administrative support to daily company operations while acting as the primary customer-service interface for the Commercial Department. The role ensures a smooth, professional client experience and enhances both internal and external communication efficiency.</p><p><b>Responsibilities</b></p><ul><li><b>Front Desk &amp; Communication:</b> Handle incoming calls, e-mails, visitors, and route inquiries quickly and professionally.</li><li><b>Customer Coordination:</b> Schedule site surveys and installations; log and follow up all requests in the CRM until closure.</li><li><b>Document Support:</b> Draft simple quotations, correspondence, and meeting minutes; file contracts and invoices (digital/physical).</li><li><b>Procurement &amp; Project Support:</b> Track material requests, purchase orders, and delivery schedules in the ERP; update planners and project teams on status.</li><li><b>Reporting:</b> Issue weekly summaries on customer inquiries, PO status, and basic admin metrics.</li><li><b>Office &amp; HR Records:</b> Maintain attendance, leave requests, and petty-cash logs; keep employee files current.</li><li><b>Digital-Marketing Assistance:</b> Monitor social channels, convert messages into leads, and help produce basic client communications.</li></ul><p>This position is open to <b>Omani male candidates only</b>, in line with Omanization policies and applicable regulations in the Sultanate of Oman.</p><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Are you Omani ?</li></ul>

Admin Assistant

Explore 54+ Administrative assistant in Oman this November. Find roles across top companies and apply now to boost your career.

54 administrative assistant jobs IN Oman

Administrative Assistant

Administrative Assistant

Admin Assistant (Male,FMCG Mandatory exp)

Operations Assistant

Accounts & Operations Assistant

Project Management Assistant – Compliance & Standards

Admin Assistant