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administrative assistant

Sanad For Business

The Administrative Assistant will provide essential administrative and clerical support to ensure the smooth and efficient operation of daily office activities. This role involves managing communication, organizing schedules and records, supporting team members, and handling general office tasks.Key Responsibilities:<ul><li>Answer and direct incoming phone calls, emails, and visitor inquiries professionally</li><li>Schedule appointments and maintain calendars for meetings and events</li><li>Manage and distribute incoming/outgoing mail and office supplies</li><li>Support preparation of regular reports, presentations, and office documentation</li><li>Perform general data entry and other duties as assigned to support daily operations</li><li>Strong computer skills with proficiency in Microsoft Office (Excel, Word, Outlook)</li><li>Excellent communication skills (written and verbal) in Arabic and English</li><li>Good organizational, multitasking, and time-management abilities</li><li>Professional phone etiquette and ability to handle inquiries courteously</li><li>High attention to detail and accuracy</li><li>Team player with a positive attitude.</li><li>Omani nationality only</li><li>Diploma in Business Administration, Office Management, or related field</li></ul>Job Type: Full-timePay: RO325.000 per month

Administrative Assistant

Job OverviewWe are looking for a motivated and organized Operations Assistant to join our team. The ideal candidate will support daily operational activities, assist the operations team with administrative tasks, and help ensure smooth and efficient business processes. A strong command of Microsoft Excel, computer skills, and the ability to work well in a team are essential.Key Responsibilities<ul><li>Support and assist with daily operations and administrative tasks</li><li>Prepare, maintain, and update Excel spreadsheets, Google sheets ,reports, and other data records</li><li>Communicate and follow up with internal teams and external partners as needed</li><li>Assist in preparing reports, presentations, and documents for management</li><li>Perform other tasks as assigned to support the operational workflow</li><li>Good organizational and multitasking skills</li><li>Excellent communication (written and verbal) and teamwork abilities</li><li>Ability to work well in a fast-paced environment</li><li>High school diploma</li><li>1&ndash;2 years of experience in operations, administrative support, or related business role</li><li>Omani nationality is required for this position</li><li>Fluent in Arabic and English (both written and reading)</li></ul>Job Type: Full-timePay: RO325.000 per month

Operations Assistant

White Wall Digital Solutions

Job Title:Junior Accounts &amp; Administration OfficerCompany:White Wall Digital Solutions (WhiteWall)Location:Muscat, Oman(Open to Full-Time or Hybrid / Partially Remote)About WhiteWallAt White Wall Digital Solutions, we&rsquo;re transforming spaces through interactive experiences and event technology. We deliver projects across corporate, retail, and public sectors, working with clients such as Takaful Oman, Omantel, MTCIT, and Ooredoo, learn more about us at www.whitewall.om and from our instragram!As we continue to grow, we are looking for a detail-oriented and reliable Junior Accounts &amp; Admin Officer to support our finance and operations functions.Role OverviewThis role is ideal for someone early in their career who is organized, disciplined with numbers, and comfortable handling day-to-day administrative and accounting tasks. You will play a key role in keeping our financial records accurate and operations running smoothly.Key ResponsibilitiesAccounts &amp; Finance<ul><li>Maintain up-to-date bookkeeping records (income, expenses, invoices, payments)</li><li>Track supplier and vendor payments and ensure timely settlements</li><li>Follow up on accounts receivable and outstanding client payments</li><li>Assist with cash flow tracking and fund management</li><li>Support basic monthly reporting and reconciliations</li></ul>Inventory &amp; Assets<ul><li>Maintain records of inventory, hardware, and company assets</li><li>Track movement, usage, and availability of screens, devices, and equipment</li></ul>Administration<ul><li>Assist with payroll processing and clearing</li><li>Maintain contracts, invoices, receipts, and company documents</li><li>Handle general administrative tasks and coordination as required</li><li>Support internal operations and management with accurate records</li></ul>Requirements<ul><li>Diploma or Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or a related field</li><li>0-2 years of experience (fresh graduates with strong skills are welcome)</li><li>Basic understanding of bookkeeping and accounting principles</li><li>Comfortable with Quickbooks (preferrable)</li><li>High attention to detail and strong organizational skills</li><li>Reliable, honest, and able to handle sensitive financial information</li><li>Ability to work independently and follow up on tasks</li></ul>What We Offer<ul><li>Flexible full-time or hybrid (partially remote) working arrangement</li><li>Exposure to a fast-growing creative technology company</li><li>Hands-on learning across finance, operations, and administration</li><li>Supportive team and opportunity to grow into a larger role</li><li>Competitive salary based on experience</li></ul>Job Type: Full-time

Junior Accounts & Administration Officer

Tech IT Support

Responsible for ensuring smooth office operations, managing administrative tasks, coordinating with teams, clients , vendors and maintaining a productive work environment.Responsibilities&middot; Manage daily office operations and ensure all systems (IT, security, and utilities) function seamlessly.&middot; Handle correspondence, emails, phone calls, and in-person inquiries professionally and efficiently.&middot; Maintain office files, documents, and records (both digital and physical) in an organized and confidential manner.&middot; Create and maintain reports, meeting agendas, and minutes as required.&middot; Review and understand all ICT tenders, RFPs, and requirements, collaborating with vendors, consultants, and the team for timely submissions of proposals.&middot; Visit client and vendor offices regularly for official tasks.&middot; Act as the first point of contact for visitors, clients, and external stakeholders.&middot; Address and resolve queries or escalate issues to the appropriate departments.&middot; Maintain positive relationships with partners, vendors, and service providers.&middot; Assist with project coordination by tracking timelines, deliverables, and reporting progress.Skills and Competencies:&middot; Excellent organizational and multitasking abilities.&middot; Strong communication and interpersonal skills.&middot; Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).&middot; Problem-solving skills and proactive approach to challenges.&middot; Familiarity with IT systems, procurement, and vendor management is an advantage.Oman Driving License is MustJob Type: Full-timePay: RO250.000 - RO350.000 per month

IT Project Coordinator

Al-Futtaim

<div>Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate. 


 By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day. 


Job description 


 The Assistant Manager of HR is responsible for providing effective support to line management on HR and administrative matters enabling them to achieve the commercial objectives and to assist the Finance / HR manager in day to day routine HR and administrative work for smooth functioning of HR and administration department. 


What you will do 


SALARY ADMINISTRATION AND UPDATION OF PERSONNEL DATA. 

<ul>
<li>Input recurring and non-recurring payments to staffs through payroll system so that payroll is generated in time.</li>
<li>Effective &amp; efficient maintenance of personnel data to ensure easy and quick retrieval of the same to provide management a strong information base to take informed decisions.</li></ul> 


RECORDKEEPING / TRANSFERS / TERMINATIONS. 

<ul>
<li>Update all documents related to leave, loans advances. Ensure safekeeping of personal files and other documents.</li>
<li>Ensure that the transfers &amp; termination letters are processed strictly in accordance with the company&rsquo;s rules and labour laws to avoid delay and default.</li> 
</ul>
SECURITY SAFETY AND CUSTODY OF PASSPORT 

<ul>
<li>Keep in safe custodies the passports and arrange release to employees as and when required.</li></ul> 


GOVERNMENT RELATIONS 

<ul>
<li>Closely partner with government entities relative to Omanization requirements.</li></ul> 


HR ACTIVITIES 

<ul>
<li>Overseeing smooth implementation of HR policies for manpower planning, recruitment, selection, and development of new employees in the organization.</li>
<li>Identifying the training needs across the unit at various levels.</li>
<li>Organizing training internal/external programmes based on the training need analysis to elevate the skills &amp; productivity of employees.</li>
<li>Handling the development and administration of performance management programmes in the organization, including periodic performance reviews and appraisals for all staff members.</li>
<li>Maintenance of periodical HR-MIS.</li></ul> 


OTHERS 

<ul>
<li>Carry out day to day routine HR &amp; Administrative work such as employee loans, advances, certificates etc and also officiate in place of HR manager during his absence and also perform any other duties assigned by him for smooth and effective operation of HR &amp; Administration department.</li></ul> 


Required skills to be successful: 

<ul>
<li>Strong problem-solving skills</li>
<li>Strong interpersonal &amp; analytical skills</li>
<li>Excellent communication skills and analytical ability</li>
<li>Excellent presentation skills</li>
<li>Strong IT &amp; Legal knowledge, Principles and Practices of Human Resource Management</li></ul> 


What equips you for the role: 

<ul>
<li>Bachelors / Master&rsquo;s degree with specialization in Human Resources/Personnel Management</li>
<li>Should have 4-6 years of experience as an HR Generalist.</li></ul> 


Working Days and Hours: 

<ul>
<li>Working Days : Sunday to Thursday</li>
<li>Time: 8: 00 AM till 5:00 PM</li>
<li>Weekends: Friday and Saturday</li></ul> 


About Orient Insurance PJSC

Orient Insurance Company commenced operations in 1982 as a part of the reputed Al-Futtaim Group and has since recorded a progressively steady growth. The Company is counted among the leaders in the UAE insurance market. Orient Insurance Company has a paid-up capital of AED 500 Million which is the highest in the insurance industry in UAE. With head office in Dubai, the company serves its clientele through an extensive branch network in Jebel Ali, Abu Dhabi, Al Ain, Sharjah and Ras Al Khaimah in UAE, Muscat in Sultanate of Oman, Riyadh in Kingdom of Saudi Arabia and Bahrain.</div>

Assistant Manager -HR & Admin-Oman -Muscat

JOB HUB GLOBAL

Job Position - Team Assistant/Logistics CoordinatorWork Location: Kuwait &ndash; Client Head Office Contract Type: Contract (6&ndash;12 months, extendable) Working Days: 5 days per week Working Hours: 8 hours + 2Salary: 450 KWD per month (all-inclusive)About the RoleOur client, a globally recognized leader in industrial automation and digital solutions, is seeking a detail-oriented Document Controller with a logistics background to support operations at its Head Office in Kuwait. The role focuses on effective document control, compliance with internal standards, and coordination of logistics-related documentation. Arabic proficiency (written and verbal) is mandatory.Key Responsibilities<ul><li>Implement and maintain document control procedures in line with company policies and project requirements</li><li>Manage the receipt, registration, classification, distribution, and archiving of logistics and operational documents</li><li>Ensure document accuracy, version control, traceability, and timely circulation to relevant stakeholders</li><li>Coordinate closely with logistics, operations, and administrative teams to ensure documentation completeness and compliance</li><li>Maintain confidentiality, integrity, and security of all controlled documents</li><li>Prepare document registers, reports, and status updates as required by management</li><li>Support audits, inspections, and internal reviews by providing accurate documentation in a timely manner</li></ul>Requirements<ul><li>Previous experience as a Document Controller, preferably within logistics, supply chain, or project-based environments</li><li>Mandatory proficiency in Arabic (written and verbal); working knowledge of English is preferred</li><li>Strong organizational skills with high attention to detail and accuracy</li><li>Proficient in Microsoft Office applications; experience with document management systems is an advantage</li><li>Ability to manage multiple priorities and meet deadlines in a structured and professional manner</li><li>Strong interpersonal and communication skills, with the ability to work effectively in a corporate environment</li></ul>Please note that applicants should answer the pre-screening questions to be considered for this positionTHOSE WHO CAN JOIN IMMEDIATELY SHOULD APPLY. REGRETTABLY ONLY SHORTLISTED CANDIDATES WILL BE CONTACTEDAbout Job Hub GlobalAt Job Hub Global, we believe that people are at the heart of every great organization. As a premier HR consultancy, we are passionate about helping businesses thrive by providing bespoke recruitment, staff outsourcing, workforce solutions, and HR management consultancy services that are tailored to meet your unique needs.With a deep understanding of the evolving workplace, we are committed to connecting exceptional talent with exceptional companies. Our mission is to empower businesses with the right people, processes, and strategies to drive success. Whether you&rsquo;re looking to build a high-performing team, streamline your workforce, or navigate the complexities of HR management, Job Hub Global is here to partner with you every step of the way.Together, we&rsquo;ll turn challenges into opportunities and dreams into achievements. Your success is our businessJob Types: Full-time, Temporary, Contract Contract length: 6 monthsPay: RO560.000 per monthApplication Question(s):<ul><li>Are you willing to relocate to Kuwait?</li><li>Are you fluent in writing and speaking Arabic?</li><li>What is your nationality?</li><li>Do you accept the full package salary that is on offer?</li><li>Can you commit to a 6&ndash;12 month contract (extendable)?</li><li>Do you have a logistics or supply chain background? If yes, please briefly describe.</li><li>Do you have previous experience working as a Document Controller?</li><li>What type of shipments have you handled &mdash; sea freight, air freight, or land freight?</li></ul>

Logistics Coordinator

Capital Group

job requirement - candidate should not have any terms of physical problem.English must be good Immediate joinerJob Description &ndash; Assistant SalesmanPosition: Assistant SalesmanLocation: MUSCAT GhalaDepartment: Sales / Retail OperationsKey Responsibilities:1. Stock Managemento Assist in checking stock levels regularly.o Refill shelves and displays as required.o Ensure products are properly arranged and presented.2. Product Quality &amp; Expiry Checko Monitor and check products for expiry dates.o Remove or report expired/damaged products immediately.3. Shop Maintenance &amp; Displayo Maintain cleanliness of the shop at all times.o Support in proper display setup for products to attract customers.4. Logistics &amp; Handlingo Assist in loading and unloading products received from the warehouse.o Deliver products to customers waiting outside the shop or nearby areas when required.5. General Assistanceo Provide support to the Salesman in day-to-day operations.o Carry out shop cleaning and ensure a tidy work environment.Requirements:<ul><li>Physically fit and able to handle loading/unloading tasks.</li><li>Pet-friendly (as the shop environment involves pets/products).</li><li>Should not have allergies or health conditions restricting the work.</li><li>Flexible to work overtime when required.</li><li>Willing to perform additional duties as assigned by the management.</li></ul>Job Type: Full-timePay: RO150.000 - RO170.000 per month

Asst. Sales Execuive

Explore 56+ Administrative assistant in Oman this March. Find roles across top companies and apply now to boost your career.