executive assistant

account assistant

accountant assistant

administration manager

administrative assistant

administration assistant

Lycopodium

<div><div><ul><li>A bullet point</li><li>
B bullet point</li><li>
C bullet point</li></ul></div><p><br>
With offices in Australia, Canada, USA, Southern Africa, Ghana, Philippines, Argentina and Peru, Lycopodium proudly delivers high quality professional engineering and project delivery services globally, across the resources, infrastructure and industrial processes sectors. By joining our global team and learning from renowned subject matter experts, we can offer you a diverse career that could take you anywhere in the world.</p><p><b>
Lycopodium Americas </b>is currently recruiting for a Administration to join our growing project team in Oman.</p><p>
Reporting to the Construction Manager, this role will be responsible for the accurate, timely and professional delivery of project deliverables in accordance with the company, client and projects requirements.</p><p><b>
The tasks you'll perform</b></p><ul><li>
Organizing and coordinating project meetings and workshops</li><li>
Attending assigned project weekly/monthly meetings</li><li>
Preparing and formatting project related documents, minutes of meetings and reports.</li><li>
Produce complex technical documents with particular emphasis on formatting, presentation, accuracy, spelling and grammar, sometimes at short notice with immediate deadlines.</li><li>
Register and file all relevant project documentation in accordance to the Company approved procedures.</li><li>
Providing assistance to the Construction Management team, as and when required</li><li>
Lead, monitor and control project document transmission in accordance with Company, Client, and regulatory standards</li><li>
Control, coordinate and distribute all project documentation and data in a timely and efficient manner to meet project demands, requirements, and schedules.</li><li>
Lead and ensure the accurate uploading, logging, filing &amp; distribution of project related documentation.</li><li>
Register and file all relevant project documentation in accordance with the Company approved procedures.</li><li>
Coordination of Lycopodium personnel&rsquo;s travel to and from site and act as liaison between Global Mobility and the Client&rsquo;s logistics coordinator.</li></ul><p><b><br>
The expertise you'll bring</b></p><ul><li>
Well-developed written and verbal communication skills.</li><li>
Demonstrate an ability to work autonomously and collaboratively with colleagues across all business units.</li><li>
Build and sustain positive relationships with all stakeholders, including clients, vendors and co-workers.</li><li>
Ability to work with people at all levels within an organisation and external providers.</li><li>
Excellent organisational skills with the ability to multitask and prioritise to a high standard of accuracy and professionalism.</li><li>
Solid technical aptitude, analytical and problem-solving skills.</li><li>
Ability to work effectively with minimal supervision whilst consistently producing a high quality of deliverables.</li><li>
Personal qualities of integrity, credibility and commitment.</li><li>
Demonstrate a strict practice of confidentiality, personal responsibility and discretion.</li><li>
Intermediate MS Word and Excel, Microsoft office 365 / Windows, Adobe XI Pro / Acrobat.</li></ul><p><b><br>
The benefits we'll provide</b></p><p>
Lycopodium has a strong company culture focused on career progression and technical skill development. You can expect to be involved in a wide range of large projects whilst working amongst a team of highly skilled professionals.</p><p>
We recognise that everyone is different and needs may change over the course of your career. That&rsquo;s why we:</p><ul><li>
Invest in our people for the long-term, building a diverse and rewarding career, mentored by the best in the industry.</li><li>
Allow our people to balance work with other commitments, like family or study, offering flexible work arrangements.</li><li>
Provide employees with a variety of additional benefits such as coverage for professional memberships, RRSP matching, healthcare spending account, discount and rewards programs, and much more.
 </li></ul><p>This range is based on the role&rsquo;s job family and level and reflects a good faith estimate for the role at the time of posting. Your final offer will depend on factors such as market conditions, internal equity and candidate experience, skills, and qualifications relevant to the role. We believe in fair, competitive pay that reflects the value you bring to the team.
</p><p>Lycopodium is an equal opportunity employer committed to fostering diversity and maintaining a discrimination free workplace, guided by our core values of Respect, Integrity and Diligence.</p><p>
We are committed to providing the best possible experience for every candidate by responding to every application. We do not use AI to screen, assess, or select candidates and to ensure fairness; every application is personally reviewed by a member of our team. If you require accommodation at any stage, please contact our Recruitment Team and we will work with you to provide the support you need.</p><p><b>
Please submit your CV by clicking the 'Apply' button.</b></p><div><br>
Video</div></div>

Administration Assistant

PrimeBridge Business Services LLC

<p><b>HR Assistant </b></p><p><b>About the Opportunity</b></p><p>Are you an organized, people-focused professional looking to build a strong career in Human Resources? PrimeBridge Business Services LLC is seeking a motivated <b>HR Assistant</b> to join our growing corporate support team in Muscat.</p><p>This role is ideal for someone who enjoys working with people, handling HR documentation, supporting recruitment activities, and ensuring smooth day-to-day HR operations. If you are detail-oriented and eager to grow in a professional environment, this opportunity is for you.</p><p><b>Why Join Us</b></p><p>At PrimeBridge Business Services LLC, we value growth, stability, and professional development. You will be part of a supportive team where your contributions matter and your career progression is encouraged.</p><p>We offer a structured work environment, exposure to multiple business functions, and opportunities to develop strong HR and administrative skills.</p><p><b>Key Responsibilities</b></p><ul><li>Assist in day-to-day HR operations and administrative tasks</li><li>Support recruitment processes (posting jobs, screening applications, scheduling interviews)</li><li>Maintain and update employee records and HR databases</li><li>Prepare HR documents such as contracts, offer letters, and letters of confirmation</li><li>Assist with onboarding and employee orientation processes</li><li>Coordinate with departments regarding employee attendance and HR requests</li><li>Handle basic employee queries professionally and efficiently</li><li>Support payroll preparation by collecting attendance and HR data</li><li>Ensure confidentiality of employee and company information</li></ul><p><b>Requirements</b></p><ul><li>Bachelor&rsquo;s degree or diploma in Human Resources, Business Administration, or related field</li><li>0&ndash;2 years of experience in HR or administrative roles (freshers may apply)</li><li>Strong communication and interpersonal skills</li><li>Good organizational and time management abilities</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook)</li><li>Ability to handle confidential information responsibly</li><li>Positive attitude and willingness to learn</li></ul><p><b>Apply Now</b></p><p>If you are ready to start your HR career with a growing company, we encourage you to apply today. Shortlisted candidates will be contacted for an interview.</p><p>Pay: RO450.000 - RO750.000 per month</p><p>Work Location: In person</p>

HR Assistant

Meranti Green Steel

<div>
 <strong>
  Purpose/ Mission
  <br/>
  <br/>
 </strong>
 We are seeking a professional and friendly Receptionist to manage the front desk and provide administrative support to ensure smooth daily operations. The ideal candidate will be the first point of contact for visitors and clients, representing the company with professionalism and efficiency.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Welcome and assist visitors, clients, and guests in a professional and courteous manner.
  </li>
  <li>
   Manage incoming phone calls, emails, and inquiries, and direct them to the appropriate department.
  </li>
  <li>
   Maintain the reception area to ensure it is tidy and presentable at all times.
  </li>
  <li>
   Handle incoming and outgoing mail, courier deliveries, and packages.
  </li>
  <li>
   Schedule and coordinate meeting room bookings and appointments.
  </li>
  <li>
   Provide basic administrative support such as filing, data entry, document preparation, and record keeping.
  </li>
  <li>
   Assist with office supplies management and ensure adequate stock levels.
  </li>
  <li>
   Coordinate with internal teams to support daily office operations.
  </li>
  <li>
   Maintain visitor logs and follow company security procedures when required.
  </li>
  <li>
   Support the Director Operations in all relevant tasks where requested.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Education/ Qualification/ Training
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration or related field preferred.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements/ Skills/ Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Good customer service skills and a proactive approach to assisting colleagues and visitors.
  </li>
  <li>
   Previous experience as a receptionist, front desk officer, or administrative assistant is an advantage.
  </li>
  <li>
   Good communication skills in English and Arabic.
  </li>
  <li>
   Professional appearance and positive attitude.
  </li>
  <li>
   Strong organizational and multitasking skills.
  </li>
  <li>
   Basic computer skills including Microsoft Office (Word, Excel, Outlook).
  </li>
 </ul>
</div>


Receptionist

Confidential

<div>
 <p>
  <strong>
   Purpose of the Role:
  </strong>
 </p>
 <p>
  The Assistant Manager &ndash; HR Shared Services is responsible for overseeing accommodation management, government relations, and employee relations within Oman. This role ensures smooth operations in these key HR service areas while also supporting the HR Manager in various HR projects and initiatives.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What You&rsquo;ll Own:
  </strong>
 </p>
 <p>
  1. Accommodation Management:
 </p>
 <p>
  &bull; Oversee and manage employee accommodation, ensuring compliance with company policies and local regulations.
 </p>
 <p>
  &bull; Coordinate with landlords, leasing agencies, and facility management teams for lease agreements, renewals, and maintenance.
 </p>
 <p>
  &bull; Ensure cost-effective and quality housing solutions for employees, managing budgets and vendor negotiations.
 </p>
 <p>
  &bull; Address employee concerns related to accommodation and take corrective actions when necessary.
 </p>
 <p>
  &bull; Conduct regular audits and inspections of company-provided accommodations to ensure safety and hygiene standards.
 </p>
 <p>
  2. Government Relations &amp; Compliance:
 </p>
 <p>
  &bull; Handle all matters related to labor laws, immigration, visas, work permits, and residency renewals for employees in Oman.
 </p>
 <p>
  &bull; Ensure timely processing of employment visas, renewals, and cancellations in coordination with relevant government authorities.
 </p>
 <p>
  &bull; Build and maintain strong relationships with government agencies (Ministry of Labor, Immigration, Municipality, etc.) to ensure compliance with local regulations.
 </p>
 <p>
  &bull; Stay updated on Omani labor laws and ensure company policies remain compliant with legal requirements.
 </p>
 <p>
  &bull; Support in resolving any legal issues related to employment, work permits, or residency concerns.
 </p>
 <p>
  3. Employee Relations &amp; HR Support:
 </p>
 <p>
  &bull; Act as the first point of contact for employee queries and grievances related to HR services.
 </p>
 <p>
  &bull; Ensure timely resolution of employee disputes, complaints, and workplace concerns, maintaining a positive work environment.
 </p>
 <p>
  &bull; Support HR investigations, disciplinary actions, and conflict resolution in collaboration with the HR Manager.
 </p>
 <p>
  &bull; Drive HR engagement initiatives, ensuring employees feel supported and valued..
 </p>
 <p>
  4. HR Projects &amp; Strategic Support:
 </p>
 <p>
  &bull; Support the HR Manager in executing HR projects, process improvements, and automation initiatives.
 </p>
 <p>
  &bull; Participate in HR analytics and reporting, tracking key metrics for accommodation, government relations, and employee engagement.
 </p>
 <p>
  &bull; Assist in the implementation of new HR policies and procedures, ensuring smooth adoption by employees.
 </p>
 <p>
  &bull; Collaborate with cross-functional teams on HR transformation projects aimed at improving efficiency and employee experience.
 </p>
 <p>
  5. Vendor &amp; Stakeholder Management:
 </p>
 <p>
  &bull; Manage relationships with external vendors, PROs, legal consultants, and government entities for HR-related services.
 </p>
 <p>
  &bull; Negotiate service contracts and ensure vendors meet service level agreements (SLAs).
 </p>
 <p>
  &bull; Coordinate with internal stakeholders to align HR Shared Services functions with business needs.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualification, Experience &amp; Skills:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in business administration, Human Resources, or a related field
  </li>
  <li>
   4&ndash;5 years of experience in HR Administration, preferably within the Food &amp; Beverage industry
  </li>
  <li>
   Experience with Oracle HR systems is an advantage
  </li>
  <li>
   The position is open to Omani nationals only, in line with local employment regulations
  </li>
 </ul>
 <p>
 </p>
</div>


Assistant Manager HR Shared Services (Omanization Role)

Hafeet Rail

<div>
 <p>
  <strong>
   Job Purpose
  </strong>
 </p>
 <p>
  The
  <span>
   Assistant Manager - Planning &amp; Integration, based in Sohar
  </span>
  is responsible for leading the development, implementation, and continuous enhancement of Hafeet Rail&rsquo;s cross-border customs operations between Oman and the UAE.
 </p>
 <p>
  This role ensures that customs processes are fully aligned with operational and regulatory requirements, enabling seamless, compliant, and efficient movement of intermodal and bulk cargo across all relevant facilities and entities.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Principle Accountabilities
  </strong>
 </p>
 <p>
  <em>
   Customs Operating Model &amp; Process Development
  </em>
 </p>
 <ul>
  <li>
   Develop and implement the end-to-end customs operating model for cross-border rail operations (Oman &amp; UAE).
  </li>
  <li>
   Design and standardize customs procedures and workflows across intermodal and bulk cargo flows.
  </li>
  <li>
   Ensure alignment of customs processes with rail operations, port interfaces, and inland facilities.
  </li>
  <li>
   Lead the development of advanced concepts such as pre-clearance, risk-based inspections, and streamlined border processes.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Government &amp; Authority Engagement
  </em>
 </p>
 <ul>
  <li>
   Build and maintain strong relationships with customs authorities and relevant government entities in both the UAE and Oman.
  </li>
  <li>
   Lead discussions, negotiations, and alignment with authorities on cross-border procedures, regulatory requirements, and operational frameworks.
  </li>
  <li>
   Support the establishment of formal agreements and protocols to enable efficient cross-border operations.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Implementation &amp; Operational Readiness
  </em>
 </p>
 <ul>
  <li>
   Drive the implementation of customs processes across all key facilities and operational interfaces.
  </li>
  <li>
   Ensure that agreed procedures are effectively operationalized and embedded within day-to-day operations.
  </li>
  <li>
   Lead testing, simulation, and readiness activities, including trial runs and coordination with relevant stakeholders.
  </li>
  <li>
   Identify and resolve operational challenges impacting customs clearance and cross-border flows.&nbsp;
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Compliance &amp; Regulatory Management
  </em>
 </p>
 <ul>
  <li>
   Ensure full compliance with all applicable customs laws, regulations, and cross-border requirements in both jurisdictions.
  </li>
  <li>
   Monitor regulatory developments and ensure timely adaptation of processes and procedures.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Cross-Functional Coordination
  </em>
 </p>
 <ul>
  <li>
   Work closely with Operations, Commercial, IT, Legal, and other relevant functions to ensure alignment of customs processes.
  </li>
  <li>
   Support integration of customs requirements into operational planning and service development.&nbsp;
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Digital Integration &amp; Process Optimization
  </em>
 </p>
 <ul>
  <li>
   Define requirements for integration with customs systems, port platforms, and internal operational systems.
  </li>
  <li>
   Support the development and implementation of digital and paperless customs processes.
  </li>
  <li>
   Identify opportunities for automation and efficiency improvements across the customs value chain.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Commercial Support &amp; Customer Enablement
  </em>
 </p>
 <ul>
  <li>
   Support commercial and operational teams in enabling customer flows through efficient customs processes.
  </li>
  <li>
   Contribute to the development of competitive logistics solutions by ensuring predictable and reliable cross-border clearance.
  </li>
  <li>
   Address customer-related customs challenges and support onboarding of new business flows.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Logistics, Supply Chain, or a related field.
  </li>
  <li>
   10+ years of experience in customs operations, government relations, or related roles within logistics, ports, or free zones.
  </li>
  <li>
   Strong knowledge of Oman and UAE customs regulations and cross-border trade frameworks.
  </li>
  <li>
   Proven experience in managing relationships with government authorities and regulatory bodies.
  </li>
  <li>
   Experience in developing and implementing operational processes and frameworks.
  </li>
  <li>
   Familiarity with port, terminal, or logistics operations is highly preferred.
  </li>
  <li>
   Strong analytical, problem-solving, and stakeholder management skills.
  </li>
 </ul>
</div>


Assistant Manager - Planning & Integration

Green Umbrella Recruitment

<div><h3 class="jobSectionHeader"><b>Job Information</b></h3>
<ul><div><p>Date Opened</p>
<div>04/14/2026
</div></div><div><p>Job Type</p>
<div>Full time
</div></div><div><p>Work Experience</p>
<div>3-6 years of hands-on experience in system administration, technical support, network management, or similar roles.
</div></div><div><p>Job Opening Status</p>
<div>Open
</div></div><div><p>Industry</p>
<div>Manufacturing
</div></div><div><p>City</p>
<div>Ar Rumays
</div></div><div><p>State/Province</p>
<div>Al Batinah
</div></div><div><p>Country</p>
<div>Sultanate of Oman
</div></div><div><p>Zip/Postal Code</p>
<div>328</div></div></ul></div>
<br><div><div><b>Job Overview:</b></div><div></div><div><br>
We are seeking a skilled IT Administrator to manage and maintain our IT infrastructure, ensuring seamless operations, security, and support for business-critical systems. The ideal candidate will handle system administration, technical support, network management, user management, security, maintenance, and documentation. Knowledge of server management and IT security is a plus. You will play a key role in installing/configuring hardware/software/networks, troubleshooting issues, and explaining technical concepts to non-technical users.</div><div><br>
<br>
</div><div><b>Key Responsibilities</b><br>
</div><ul><li>
Install, configure, and maintain software, hardware, networks, operating systems, security tools, applications, laptops, desktops, mobile devices, printers (including Bluetooth printers), phones, and related IT infrastructure.<br>
</li><li>
Perform server administration tasks, such as user/group management, security permissions, group policies, and print services.<br>
</li><li>
Provide technical support, troubleshoot issues and outages, and resolve problems efficiently to minimize downtime.<br>
</li><li>
Ensure the security, efficiency, and reliability of IT infrastructure through proactive maintenance and best practices.<br>
</li><li>
Manage users, including onboarding/offboarding, access controls, and permissions.<br>
</li><li>
Maintain comprehensive documentation for systems, processes, and procedures.<br>
</li><li>
Handle business-critical IT tasks and communicate technical concepts clearly to inexperienced users.</li></ul><div></div><h3 class="jobSectionHeader"><b><br>
Requirements</b></h3><div><b>
Requirements:</b><br>
</div><ul><li>
3-6 years of hands-on experience in system administration, technical support, network management, or similar roles.<br>
</li><li>
Proven ability to maintain IT infrastructure, including OS, hardware, software, and peripherals.<br>
</li><li>
Strong troubleshooting skills for hardware, software, and network issues.<br>
</li><li>
Experience with user management, security protocols, and basic server administration.<br>
</li><li>
Excellent communication skills to explain technical issues to non-technical staff.<br>
</li><li>
Ability to work independently and in a team environment.<br>
</li><li>
Preferred Qualifications (Good to Have)<br>
</li><li>
Knowledge of server management (e.g., Windows Server).<br>
</li><li>
Expertise in IT security practices, tools, and compliance.</li></ul></div>

IT Specialist

Global Business Solution and Business

<p><b>Role Overview</b></p><p>The Assistant AC Technician are responsible for installation, maintenance, and repair of air conditioning systems. The Technician will handle technical tasks independently, while the Assistant will support in daily operations and learn on the job.</p><p><b>For Assistant AC Technician</b></p><ul><li>Assist technicians in installation, servicing, and maintenance tasks</li><li>Support in cleaning, basic repairs, and handling tools/equipment</li><li>Help in material handling and site preparation</li><li>Learn and follow technical instructions and safety procedures</li><li>Maintain cleanliness of work areas and tools</li></ul><p><b>Assistant AC Technician</b></p><ul><li>0&ndash;2 years of experience (freshers can apply)</li><li>Basic understanding of AC systems preferred</li><li>Willingness to learn and work in a technical environment</li></ul><p>Work Location: In person</p>

Assistant AC Technician

Explore 122+ Administration assistant in Oman this May. Find roles across top companies and apply now to boost your career.