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admin assistant outsourced position

Servier Egypt

<div>
 Date posted: 11 Sept 2025
 
 
 City: Cairo
 
 
 Country/Region: EG
 
 
 Type of Contract: Local Assignement
 
 
 Job Requisition ID: 8994
 
 
 Admin Assistant - (Outsourced Position)
 
 
 
 Job Purpose:
 
 We are seeking a detail-oriented and proactive Medical Affairs Coordinator to join our dynamic team. The ideal candidate will be responsible for coordinating various Medical Affairs functions, including budget management, archiving, and assisting with studies, conferences, and events.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Strategic Support and Analysis:
 </li>
 <li>
 Support Medical Affairs Team: Analyze qualitative and quantitative information to support strategic decision-making.
 </li>
 <li>
 Feedback and KPI Reporting: Assist with the collation and reporting of feedback and KPIs, such as market data.
 </li>
 <li>
 Meeting and Event Coordination:
 </li>
 <li>
 Meeting Coordination: Coordinate national and international meetings, ensuring all logistics are managed efficiently.
 </li>
 <li>
 Event Management: Manage and follow up on medical event requests, including PO generation to HCOs/HCPs.
 </li>
 <li>
 Travel Logistics: Coordinate approvals and travel logistics for doctor sponsorships and congress sponsorships.
 </li>
 <li>
 Secretarial Support: Coordinate local and international travel arrangements, workshops, and events for the team.
 </li>
 <li>
 Administrative and Document Management:
 </li>
 <li>
 Administrative Support: Perform administrative tasks to enable team members to focus on their core objectives.
 </li>
 <li>
 Document Preparation: Assist with document preparation regarding business plans for Servier International.
 </li>
 <li>
 Documentation: Prepare and distribute workshop and other relevant documentation within agreed deadlines.
 </li>
 <li>
 Contract Management: Complete documentation related to payments and contracts, including speaker and consultancy contracts.
 </li>
 <li>
 Materials Management: Maintain close oversight of materials stock management.
 </li>
 <li>
 IT and Systems Management:
 </li>
 <li>
 IT Systems Management: Work with specialized IT programs (e.g., VEEVA &amp; JDE) to upload information, place, and follow up on purchase orders.
 </li>
 <li>
 Communication and Stakeholder Engagement:
 </li>
 <li>
 Supplier Communication: Communicate with external suppliers to manage adherence to SLAs (Service Level Agreements).
 </li>
 <li>
 Stakeholder Engagement: Build and maintain excellent relationships with all stakeholders, internally and externally.
 </li>
 <li>
 Confidentiality: Maintain confidentiality and demonstrate assertiveness when prioritizing demands.
 </li>
 <li>
 Translation and Localization:
 </li>
 <li>
 Translation: Translate promotional materials from English to Arabic.
 </li>
 <li>
 Compliance and Cost Management:
 </li>
 <li>
 Compliance: Comply with relevant regulatory and Servier system, policy, and process requirements.
 </li>
 <li>
 Cost Containment: Complete payment requisitions, obtain approval, and submit to Finance for payment.
 </li>
 <li>
 Invoice Management: Capture, scan, log, and file invoices and proof of payment.
 </li>
 <li>
 Purchase Order Generation: Generate and raise purchase orders as needed.
 </li>
 <li>
 Service Provider Accountability: Hold service providers accountable for delivery in line with SLAs and company standards.
 </li>
 <li>
 Problem-Solving and Budget Management:
 </li>
 <li>
 Problem-Solving: Anticipate problems and proactively solve them.
 </li>
 <li>
 Budget Review Participation: Participate in budget reviews and monitor expenditures versus budget.
 </li>
 <li>
 Visual Aids Preparation: Manage visual aids technical preparation and submission to MOH for approval.
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Marketing, or related field with proficient verbal and written English skills.
 </li>
 <li>
 Minimum of 2 years&rsquo; experience as an Admin Assistant or Coordinator or in a similar role.
 </li>
 <li>
 Familiarity with Pharma industry, policies, SOPs, and international regulatory requirements.
 </li>
 <li>
 Proficient in relevant MS Office (PowerPoint, Excel, Word) Photoshop is a plus.
 
 
 </li>
 </ul>
 
 Skills and Competencies:
 
 
 
 <ul>
 <li>
 Excellent organizational and communication skills.
 </li>
 <li>
 Ability to build and maintain productive relationships with stakeholders.
 </li>
 <li>
 Strong problem-solving and decision-making abilities.
 </li>
 <li>
 High attention to detail and ability to handle multiple priorities.
 </li>
 <li>
 Demonstrates resilience and flexibility in a fast-paced environment.
 
 
 </li>
 </ul>
 Whatever your area of expertise, your work within the Servier Group helps advance therapeutic progress for the benefit of patients. You will be part of teams recognized for their scientific excellence and reach your full potential in a professional environment that encourages you to develop yourself. Tailor-made onboarding journeys, mobility opportunities, quality trainings, responsible management, team spirit... All this and more in a workplace focused on your well-being.
 
 
 At Servier, we are committed to therapeutic progress to serve patient needs. We put the diversity of our employees as a source of richness for the fulfillment of this vocation.
</div>

Admin Assistant - (Outsourced Position)

Administrative Assistant - Accounts Receivable & Collections

YASH Technologies Middle East

<div>
 
 
 Job Description
 
 
 <ul>
 <li>
 Maintaining physical and digital personnel records like employment contracts and PTO requests
 </li>
 <li>
 Update internal databases with new hire information
 </li>
 <li>
 Create and distribute guidelines and FAQ documents about company policies
 </li>
 <li>
 Gather payroll data like bank accounts and working days
 </li>
 <li>
 Publish and remove job ads
 </li>
 <li>
 Schedule job interviews and contact candidates as needed
 </li>
 <li>
 Prepare reports and presentations on HR-related metrics like total number of hires by department
 </li>
 <li>
 Develop training and onboarding material
 </li>
 <li>
 Respond to employees&rsquo; questions about benefits (for example, number of vacation days they&rsquo;re eligible for)
 </li>
 </ul>
 
 
 Job Requirements
 
 
 <ul>
 <li>
 Work experience as an HR &amp; Admin Officer, HR Administrative Assistant or similar role
 </li>
 <li>
 Familiarity with Human Resources Information Systems (HRIS)
 </li>
 <li>
 Basic knowledge of labor legislation
 </li>
 <li>
 Experience using spreadsheets
 </li>
 <li>
 Organizational skills
 </li>
 <li>
 Good verbal and written communication skills
 </li>
 <li>
 BSc in Human Resources Management or relevant field
 </li>
 </ul>
 
 
</div>

Human Resources Administrative Specialist

ELSEWEDY ELECTRIC

<div>
 &middot; Review tender documents, project specifications, structural drawings, and bill of quantities related to steel structure fabrication and erection.
 
 &middot; Lead the preparation of cost estimates for materials, labor, equipment, subcontractors, overheads, and margins.
 
 &middot; Coordinate with engineering, procurement, planning, and production departments to gather input data (material take-offs, fabrication hours, production capacity, etc.).
 
 &middot; Analyze fabrication methods, shop floor operations, and welding/assembly processes to optimize production cost estimates.
 
 &middot; Evaluate supplier/subcontractor quotations for raw materials (plates, beams, bolts), outsourced services (e.g. galvanizing, sandblasting), and transport/logistics.
 
 &middot; Develop and update unit cost databases for steel components and fabrication processes based on historical data.
 
 &middot; Prepare detailed estimation reports, BOQ breakdowns, and value engineering alternatives.
 
 &middot; Lead internal pricing reviews and support the commercial team during client negotiations.
 
 &middot; Participate in post-tender reviews and cost analysis of awarded projects to refine future estimations.
 
 
 Maintain awareness of market price trends, material rates, and labor cost fluctuations.
</div>

Cost Estimator Senior Engineer

Majid Al Futtaim

<div>
 
 
 BUSINESS INTRODUCTION
 
 
 
 Majid Al Futtaim Holding is the leading shopping mall, retail, communities, entertainment developer and operator in the Middle East, North Africa, and Central Asia regions. With over 43,000 people, revenues of over US$ 11 Billion, and operations in 18 countries. Some of the iconic brands we carry include Mall of the Emirates, Carrefour, All Saints, Lego, City Center, Abercrombie &amp; Fitch, &amp; Vox Cinemas. We believe in making Great Moments for Everyone, Every day.
 
 
 
 
 
 
 JOB TITLE
 
 
 
 Senior Specialist, People &amp; Organisation | MAF Global Solutions | Human Capital
 
 
 
 
 
 
 ROLE SUMMARY
 
 
 
 To provide overall support to Majid Al Futtaim GS population in Egypt . Role support includes to Induction and On Boarding, Employee Relations, Employees Services, Employee Engagement,Internal Communications and operational tasks.
 
 
 
 
 
 
 ROLE PROFILE
 
 
 <ul>
 <li>
 Ensure all new joiners are properly onboarded through the workforce team
 </li>
 <li>
 Making sure all documents are being handled properly by the workforce team and in timely manner.
 </li>
 <li>
 Keep open channels with all stakeholders to make sure their requests are being addressed on timely manner.
 </li>
 <li>
 Making sure our medical insurance services are running smoothly and handled by the medical insurance specialist providing support if needed.
 </li>
 <li>
 Making sure our mobile line devices account is running smoothly and handled by the admin assistant.
 </li>
 <li>
 Support the HC Manager to conduct monthly visits to different departments and meet employees and line managers to ensure a healthy work environment.
 </li>
 <li>
 To draft and prepare any internal memos, announcements, newsletters or any information that needs to be shared with the employees.
 </li>
 <li>
 Supporting the HC business partner with the all the operational tasks and owning them to make sure they are delivered on time with the right quality.
 </li>
 </ul>
 
 
 
 
 
 REQUIREMENTS
 
 
 <ul>
 <li>
 High quality knowledge of employee relations and how to maintain active relation with all stakeholders.
 </li>
 <li>
 Ability to build relationships and influence with credibility at all levels
 </li>
 <li>
 Proactive and willing to take ownership of tasks and projects.
 </li>
 <li>
 Team oriented, flexible and enthusiastic with a positive and committed approach.
 </li>
 <li>
 Reliable and able to work on own initiative, with good attention to detail and a high level of accuracy.
 </li>
 <li>
 2 to 3 years experience required.
 </li>
 </ul>
 
 
 
 
 
 WHAT WE OFFER
 
 
 <ul>
 <li>
 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
 </li>
 <li>
 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
 </li>
 <li>
 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
 </li>
 </ul>
 
 
</div>

Senior Specialist, People & Organization

ArpuPlus - ARPU Telecommunications Services

<div>
 Job Responsibilities
 
 
 <ul>
 <li>
 Manage the reception desk, greet and assist office visitors
 </li>
 <li>
 Answer and direct phone calls
 </li>
 <li>
 Coordinate repairs to office equipment
 </li>
 <li>
 Perform administrative duties (filing, typing, copying, binding, scanning, etc.)
 </li>
 <li>
 Prepare the employee workstations with all necessary stationery supplies
 </li>
 <li>
 Arrange and coordinate travel bookings for employees (flights, accommodations, visas, and transportation)
 </li>
 <li>
 Assist in preparing travel itineraries and expense reports
 </li>
 <li>
 Book conference calls, rooms, taxis, couriers, hotels, etc
 </li>
 <li>
 Maintain travel records and ensure compliance with company travel policies
 </li>
 <li>
 Organize work arrangements for senior managers
 </li>
 <li>
 Handle sensitive information confidentially
 </li>
 <li>
 Oversee and supervise the admin team
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's university degree
 </li>
 <li>
 Fluent English
 </li>
 <li>
 Experience from 1 to 2 year in similar position
 </li>
 <li>
 Knowledge of office management systems and procedures
 </li>
 <li>
 Excellent time management skills and ability to multitask and prioritize work
 </li>
 <li>
 Attention to detail and problem-solving skills
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Strong organizational and planning skills
 </li>
 <li>
 Proficient in MS Office
 </li>
 </ul>
</div>

Admin Assistant

Khalifa Holding Group

<div>
 
 
 Job Title:
 
 Site Admin Officer
 
 
 
 
 Location:
 
 Benghazi, Libya
 
 
 
 
 Industry:
 
 Constructions
 
 
 
 
 Employment Type:
 
 Full-Time
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 We are looking for a highly experienced
 
 Site Admin Officer
 
 to join our team in
 
 Benghazi, Libya
 
 . The ideal candidate must have HR experience in the constructions sector and a strong background in workforce accommodations, mess facilities, and HR systems management for large-scale operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 
 <li>
 Facilitate the contract signing and completion of onboarding paperwork for all new site employees.
 </li>
 
 <li>
 Conduct comprehensive camp inductions for new arrivals, covering rules, safety procedures, and facility information.
 </li>
 
 <li>
 Assist line supervisors with the verification, collection, and compilation of accurate timesheets and overtime records.
 </li>
 
 <li>
 Act as the primary HR liaison, coordinating with different stakeholders including Head Office HR, Shared Services, HSE, and line supervisors.
 </li>
 
 <li>
 Accurately collect and report HR data (headcount, attendance, occupancy).
 </li>
 
 <li>
 Serve as the first point of contact for all employee queries and concerns regarding camp life and welfare.
 </li>
 
 <li>
 Address and help resolve conflicts between camp residents and enforce camp rules fairly.
 </li>
 
 </ul>
 
 
 
 
 
 
 
 Qualifications &amp; Requirements:
 
 
 
 <ul>
 
 <li>
 3+ years of experience as Site Admin Officer
 
 (must be in the constructions sector).
 
 </li>
 
 <li>
 Bachelor's degree in HR or Business Administration.
 </li>
 
 <li>
 Proficient in Microsoft Excel.
 </li>
 
 <li>
 Fluency in Arabic and English.
 </li>
 
 <li>
 Flexible and a fast learner.
 </li>
 
 <li>
 Strong problem-solving skills.
 </li>
 
 </ul>
 
 
 
 
 
 Why Join Us?
 
 
 
 <ul>
 
 <li>
 Be part of a leading holding group with a strong presence in Libya.
 </li>
 
 <li>
 Work in a challenging and rewarding environment with opportunities for professional growth.
 </li>
 
 <li>
 Competitive salary, including the accommodation.
 </li>
 
 <li>
 
 30 days of annual vacation
 
 to ensure a healthy work-life balance.
 </li>
 </ul>
</div>

Site Administrator

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