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admin assistant - director of human resources Jobs in Cairo

admin assistant - director of human resources

administrative assistant

administrative assistant internship

Enjaz Consultancy & Enterprise Management

<div>
 
 We are seeking a highly motivated and detail-oriented individual to join our team as an Administrative Assistant Intern. This internship will provide you with valuable hands-on experience and the opportunity to develop essential administrative skills in a professional environment.
 
 
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 Assisting with general office duties such as answering phone calls, managing emails, and handling correspondence.
 
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 Maintaining and organizing physical and digital files.
 
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 Assisting in preparing reports, presentations, and other documents.
 
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 Providing support during meetings by taking minutes and distributing agendas.
 
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 Collaborating with different departments to ensure smooth workflow and effective communication.
 
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 Managing office supplies inventory and placing orders when necessary.
 
 
 
 
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 Requirements
 
 
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 Strong written and verbal communication skills.
 
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 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
 
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 Excellent time management skills with the ability to prioritise tasks effectively.
 
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 Attention to detail and strong organizational abilities.
 
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 Ability to work independently as well as collaborate within a team.
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</div>

Administrative Assistant Internship

Hilton

<div>
 The Administrative Assistant to the HR Director provides high-level administrative and organizational support to ensure the smooth operation of the Human Resources office. This role is responsible for managing daily administrative tasks, coordinating HR communications, supporting employee engagement initiatives, and maintaining confidentiality in handling sensitive information. The role requires strong organizational skills, attention to detail, and the ability to multitask in a dynamic hospitality environment.
 
 
 
 What will I be doing?
 
 
 
 The Administrative Assistant to the HR Director provides high-level administrative and organizational support to ensure the smooth operation of the Human Resources office. This role is responsible for managing daily administrative tasks, coordinating HR communications, supporting employee engagement initiatives, and maintaining confidentiality in handling sensitive information. The role requires strong organizational skills, attention to detail, and the ability to multitask in a dynamic hospitality environment:
 
 
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 Manage the HR Director&rsquo;s calendar, appointments, and travel arrangements.
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 Prepare correspondence, reports, and presentations as required.
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 Handle confidential information with discretion.
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 Assist with recruitment logistics (scheduling interviews, coordinating candidate communication, preparing interview materials).
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 Support onboarding processes, including preparing employee files, welcome kits, and orientation schedules.
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 Maintain and update HR databases, personnel records, and filing systems.
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 Assist in organizing employee events, recognition programs, and engagement activities.
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 Draft and circulate internal communications on behalf of the HR Director.
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 Serve as a point of contact for employee inquiries, directing them appropriately.
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 Prioritize and manage incoming emails, ensuring urgent matters are flagged and addressed promptly.
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 Maintain trace files and set reminders to support the HR Director&rsquo;s follow-up on key actions.
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 Manage office supplies for the HR department, ensuring adequate stock and timely replenishment.
 
 
 
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 What are we looking for?
 
 
 
 A Human Resources Administrative Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
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 Previous experience in an administrative or HR support role, ideally within hospitality.
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 Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
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 Excellent communication skills in English (both written and verbal).
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 Strong organizational, time management, and multitasking abilities.
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 High level of professionalism, discretion, and confidentiality.
 
 
 
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 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
 
 
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 Previous experience in Human Resources
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 Excellent knowledge of hospitality
 
 
 
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 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Cairo Heliopolis
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Human Resources
</div>

Admin Assistant - Director of Human Resources

Beltone

<div>
 
 
 Job Purpose:
 
 
 
 Support the Personnel team in managing employee records, ensuring compliance with labor laws and internal policies, and assisting with documentation, social insurance processes, and payroll inputs. The intern will gain hands-on experience in core HR operations and administrative tasks, building a foundation for a career in Human Resources.
 
 
 
 
 
 
 Job Responsibilities:
 
 
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 Assist in maintaining and organizing employee files&mdash;both hard copies and digital records&mdash;ensuring completeness, accuracy, and confidentiality.
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 Support the preparation, tracking, and updating of employment contracts, offer letters, and other official HR documentation.
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 Assist with the registration and deregistration processes related to social insurance, medical insurance, and other legal documentation.
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 Track and update employee attendance, vacation, and leave balances in coordination with the payroll and timekeeping teams.
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 Support compliance audits by ensuring all employee files and records meet regulatory and internal policy standards.
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 Help prepare HR letters (e.g., salary confirmations, employment verifications, bank letters, etc.) upon employee request.
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 Coordinate with government and insurance offices for document submissions or follow-up as needed.
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 Assist in updating internal HR trackers and personnel databases, ensuring data integrity and consistency.
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 Provide general administrative support to the Personnel and broader HR team as required.
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 </ul>
 
 
 
 
 
 Job Qualifications:
 
 
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 Bachelor&rsquo;s degree in Human Resources, Business Administration, Law, or a related field.
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 Strong attention to detail, organization, and accuracy in document handling.
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 Basic knowledge of labor law, HR compliance, or interest in Personnel operations.
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 Proficient in Microsoft Office (especially Excel and Word).
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 Ability to handle confidential information with discretion.
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 Strong written and verbal communication skills.
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 Excellent command of English (written and spoken).
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 Program Details:
 
 
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 Location:
 
 On-site at Beltone
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 Duration:
 
 3&ndash;6 months (flexible)
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 Working Hours:
 
 9:00 AM &ndash; 5:00 PM
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 Compensation:
 
 Paid Internship
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 Benefits:
 
 
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 Real-world exposure to HR compliance and personnel operations
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 Mentorship and on-the-job training from experienced HR staff
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 Learn about social insurance systems, contract management, and labor law application
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 Certificate of Completion at the end of the internship
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</div>

HR Personnel - Intern

AbbVie

<div>
 
 
 Purpose Statement
 
 
 
 The role of Regulatory Affairs &amp; Clinical Operations Assistant is to partner with the business to drive the appropriate administrative and logistical support in a timely and efficient way.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 
 
 
 Regulatory Affairs:
 
 
 
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 The administrative assistant is expected to build a solid partnership with financial controller and play a gate-keeper role in the P2P process. This includes challenging back the stakeholders on any wrong practice, counseling on the right steps to follow, setting the right expectations with vendors and providers, validating all steps are executed in compliance with company requirements and subsequently leveraging excellence in events and execution.
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 Creating Shopping Carts, Purchase Orders, IOs.
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 Requesting PO uplifts when needed.
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 Tracking and following up on the budget with finance department.
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 Submitting and receiving RA originals, documents, and files in EDA.
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 Receiving all samples needed from distributers for Regulatory Affairs Department.
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 Receiving invoices from vendors, reviewing and sending them for posting.
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 Drafting agreements of different vendors and following up with Legal Team.
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 Documenting department&rsquo;s expenses of all the services.
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 Sending Monthly Free Medical Samples Report to EDA for Regulatory.
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 Supporting in business diner/event/travel arrangements.
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 Communicating with Travel agencies to receive quotations.
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 Supporting with hard and soft archiving.
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 Scanning and printing essential documents and sending them to the team.
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 Arranging the inspectors&rsquo; visits in terms of timing, transportation, location and expenses and coordinating with the vendor.
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 Preparing variety of written materials.
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 Operates and maintains files, ensuring security/confidentiality at all times.
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 Adds new vendors, HCPs, and updates vendors&rsquo; information when needed through Ariba &amp; DSP.
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 When dealing with health care providers, the administrative assistant is expected to manage accurately and timely the transactions related to the stakeholders in line with ethics and compliance procedures in place, among others: Sponsorship Agreements, Contracts, Events Logistics Support, MAP support, Appropriate List of Attendees and Attendance Proofs, etc&hellip;
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 Clinical Operations:
 
 
 
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 The Clinical Administrative Assistant provides administrative and clinical management support to Site M&amp;M personnel and assist them with the in-house organization, management and execution of projects and activities undertaken by Clinical Operations Site Management &amp; Monitoring personnel assigned to clinical studies conducted within the country.
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 If applicable, creates a local trial file for the filing of Country specific original documentation and archiving system.
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 Supports local Clinical Team with the handling of Essential Documents, including Contracts and Archiving. Ensures the Investigator Site Files are crated, contain the correct and complete documentation, and are shipped as appropriate to the Investigational Sites.
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 In-house support for CRAs during site visits (administrative tasks, point of contact etc.)
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 Acts as in-house support for CRA&rsquo;s with the handling and destruction arrangements of Investigational Product as, and if, required.
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 Participates in pre-audit activities. Supports CRAs to ensure audit and inspection readiness in clinical activities of responsibility.
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 Supports Clinical Team in travel arrangements. Supports with organizing Team Meetings (booking meeting rooms, taking minutes and organizing catering etc.). If appropriate, assists with the filing of training records and other relevant personnel documentation for staff.
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 May interface with and build professional collaborative relationships with: Local personnel including Medical Department personnel and other AbbVie personnel within Clinical Operations as well as Regulatory, Finance and Legal Functions, Human Resources, administrative staff and other relevant functional areas.
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 Site Management and Monitoring personnel in other Countries and Document Management. External service providers &bull;Study personnel (investigators, study coordinators, pharmacists, etc.)
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 Peers within the organization vendors.
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 Supports CRAs with the CA and EC submissions of clinical studies and related amendments, including collection of essential documents.
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 Creates Shopping Carts, Purchase Orders, and ACRs and following up till receiving the proof of payments/ cheques.
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 Requests PO uplifts when needed.
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 Creates quarterly Breakdowns (Internal and External) for clinical studies different sites.
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 Creates Annual Breakdowns for the estimated governmental payments.
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 Creates Quantum invoices for clinical studies.
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 Keeping the payment tracker up to date.
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 Assisting with investigators site and vendor payments according to local finance processes and Quantum.
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 Ensuring financial information and documents for assigned studies and sites are entered into SAP in a timely manner and is managed in compliance with company policies.
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 Submits files and cheque payments to MOH, EDA, and different investigator sites .
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 Supports Clinical Team in uploading approvals on Veeva Vault.
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 Communicating with principal investigators of clinical trials to support in administrative work or handling issues.
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 Supports CRAs with the CA and EC submissions of clinical studies and related amendments and annual renewals.
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 Orders stationery items or any needed materials.
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 Qualifications:
 
 
 
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 University degree, preferred pharmacy or dentistry.
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 If scientific field to be fresh graduate.
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 0 - 2 years of experience in administrative support in a multinational environment with the same level of complexity.
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 Very strong communication skills.
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 Strong competency in using Word, Power Point, Outlook, Adobe, and other internet platforms used in managing business transactions such as SAP, or others.
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 Ability to work cross functions with multiple stakeholders, with very solid prioritization skills and time management as well as confidence and assertiveness.
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 Capability to work under pressure while maintain the right level of accuracy and efficiency.
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</div>

Regulatory Affairs & Clinical Operations Assistant (Contractor)

Talent 360 ME

<div>
 
 Meras Solutions
 
 is looking for an
 
 Executive Board Assistant
 
 responsible for organizing and coordinating office operations to ensure efficiency across the organization. Provides high-level administrative support to the CEO and assists senior management as needed.
 
 
 
 Responsibilities
 
 
 
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 Manage the CEO&rsquo;s calendar, schedule meetings, and coordinate communications
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 Draft and edit correspondence, reports, and presentations on behalf of the CEO
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 Track documents through the approval process and secure required signatures
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 Act as liaison between the CEO and internal departments
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 Prepare agendas, briefing materials, and presentations for meetings
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 Review and process senior management correspondence before final approval
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 Follow up on official documentation, payments (e.g., insurance, construction stamps), and regulatory procedures
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 Oversee contractor registry applications and operations contract follow-ups
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 Support senior management with additional tasks as requested
 
 
 
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 Requirements
 
 
 
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 Bachelor&rsquo;s degree from a recognized university (private).
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 Proven experience from 1 to 2 years in Real estate as an Executive Assistant, Personal Assistant, or similar role
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 Have a high English Profile
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 Excellent MS Office knowledge.
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 Excellent CRM knowledge.
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 Outstanding organizational and time management skills
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 Excellent verbal and written communication skills
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 Discretion and confidentiality
 
 
 
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 Working Conditions
 
 
 
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 Working days: Sunday- Thursday
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 Working Hours: 10:00 AM - 6:00 PM
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 Location : Masr Elgdida
 
 
 
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 Benefits
 
 
 
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 Attractive Salary
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 Work Life Balance
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 Medical and Social Insurance
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</div>

Executive Board Assistant

Four Seasons Hotels & Resorts Egypt

<div>
 
 About Four Seasons
 
 
 
 Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
 
 
 At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.
 
 
 
 About the location:
 
 
 
 The heartbeat of the nile. In the heart of Cairo on the banks of the River Nile, our Hotel opens the door to discovering Egypt&rsquo;s 5,000-year-old ancient mysteries. Just a short drive away, set out to explore the majestic pyramids, the 1,000-year old market, the 12th-century citadel and the ancient Egyptian museum. Later, experience Cairo&rsquo;s breathtaking sunset from the Nile on a traditional felucca, dine at our nine acclaimed restaurants, relive the pharaoh&rsquo;s beauty secrets at the Spa or simply take an art tour to see the collection of contemporary local artwork that fills our halls.
 
 
 
 Engineering Administrative Assistant&ndash; Four Seasons Hotel Cairo at Nile Plaza, Egypt
 
 
 
 
 
 
 About Four Seasons Hotel Cairo At Nile Plaza, Egypt
 
 
 
 Four Seasons Hotel Cairo at Nile Plaza dedicates to perfecting the travel experience through continual innovation and the highest standards of hospitality. From elegant surroundings of the finest quality, to caring, highly personalized 24-hour service, Four Seasons embodies a true home away from home for those who know and appreciate the best. The deeply instilled Four Seasons culture personifies by its employees - people who share a single focus and encourage to offer phenomenal service.
 
 
 We seek the creative talents that are well-mannered, visionary, and passionate and having a deep understanding of the hospitality concept.
 
 
 
 
 
 The Role Of Engineering Administrative Assistant
 
 
 
 We are currently seeking the creative talent a Full-time talented Engineering Administrative Assistant for Cairo at Nile Plaza that is well-mannered, visionary, and passionate and having a deep understanding of the hospitality concept to join our team.
 
 
 You would be typically expected to implement the 10/5 rule at all times during work hours, the ability to maintain logs on movement &amp; inventory of stock items and tools, also the ability to maintain benchmark calendars for 90 day, 6 months, and annual performance evaluations of staff members, as well as the ability to assist in updating comprehensive departmental policies and manuals, along with having the ability to ensure effective communication and good relations between Engineering department and other departments within the hotel.
 
 
 
 Our Ideal Engineering Administrative Assistant
 
 
 
 A special talent and passion for ensuring you deliver the highest of engineering standards. Excellent reading, writing &amp; oral proficiency in the English language, high degree of initiative, motivation &amp; excellent organizational skills. High school graduate or equivalent is required, must be proficient in computer skills such as Excel, Word, and having the ability to learn new software programs as trained, and some familiarity with access data systems and similar systems.
 
 
 
 Unlock a world of employee well-being &amp; satisfaction with our comprehensive benefit offerings:
 
 
 
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 Competitive Salary, wages, and a comprehensive benefits package
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 Excellent Training and Development opportunities
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 Complimentary Dry Cleaning for Employee Uniforms, Employee Meals and stays at FS properties (based on availability), with discounted meals.
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 Comprehensive private medical insurance, Dental/disability/life insurance
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 Retirement benefits/pension
 
 
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 Learn more about what it is like to work at Four Seasons - visit us:
 
 
 
 
 
 https://www.linkedin.com/company/four-seasons-hotels-and-resorts
 
 
 https://www.facebook.com/FourSeasonsJobs
 
 
 In line with our plans for future growth, we have faith in our staff levels in keeping with our exceptional staff-to-guest ratios. We believe that attitude counts as much as skill. As a result, Four Seasons hires motivated people who we train to perform superbly, while we craft an environment where they can flourish. Ultimately, our culture breeds success, and rewards it in many different ways.
 
 We look forward to receiving your application
 
 
 !
 
</div>

Engineering Administrative Assistant

Explore 151+ Administrative assistant internship in Cairo this September. Find roles across top companies and apply now to boost your career.

151 administrative assistant internship jobs IN Cairo

Administrative Assistant Internship

Administrative Assistant Internship

Admin Assistant - Director of Human Resources

HR Personnel - Intern

Regulatory Affairs & Clinical Operations Assistant (Contractor)

Executive Board Assistant

Engineering Administrative Assistant