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admin assistant pa to gm

eSanad

Date posted: 21 July 2025Pay: 2,500.00 (AED)-4,000.00 (AED) per monthJob description:Job Title: Executive Secretary &amp; Administrative AssistantDepartment: Executive Office / OperationsReporting to: Head of OperationsLocation: Abu Dhabi, UAEEmployment Type: Full-time, On-siteRole Overview:We are seeking a smart, reliable, and highly organized Executive Secretary &amp; Administrative Assistant to support our executive team and ensure the smooth day-to-day operations of the office. The ideal candidate will be proactive, professional, well-spoken, discreet, and capable of handling a wide range of administrative and executive support tasks in a fast-paced environment.Key Responsibilities:Executive SupportManage the CEO&rsquo;s calendars, meetings, and appointmentsDraft, review, and manage correspondence, emails, reports, and presentationsTake meeting minutes and follow up on assigned action pointsAssist in preparing board-level documents, investor decks, and reportsAdministrative CoordinationHandle general office administration: supplies, filing, petty cash, and documentationMaintain confidential records, HR documents, and regulatory files securelySupport onboarding coordination for new hires: access, documents, welcome kitsHandle courier, document dispatching, and business correspondence professionallyOperations &amp; Office ManagementCoordinate logistics for internal meetings, visits, and eventsOversee travel bookings, visa applications, hotel reservations, and itinerariesMaintain office environment cleanliness and coordination with support staffAct as a point of contact between departments and external stakeholdersDigital &amp; Communication ToolsProficient in Google Workspace (Docs, Sheets, Calendar, Gmail), Microsoft OfficeComfortable using task/project management tools, CRMs, or HRMS systemsCapable of learning and using internal systems (e.g., Prakroa, eSanad CRM)Qualifications &amp; Requirements:Bachelor&rsquo;s Degree in Business Administration, Communications, or related field3+ years of experience in a similar role supporting senior executives or C-levelStrong command of English (Arabic is a plus) &ndash; both written and spokenProfessional appearance, positive attitude, and high emotional intelligenceUAE experience preferred, especially in regulated sectors (insurance, finance)Desired Attributes:Discreet, trustworthy, and highly dependableEnergetic, polished, and solution-oriented with a &ldquo;get things done&rdquo; mindsetAble to prioritize, multi-task, and manage confidential information efficientlyStrong organizational and communication skillsDetail-oriented with a high standard of executionWhy Join Us?Be part of a forward-thinking team shaping the future of digital insuranceWork directly with visionary leadership in a collaborative environmentGain exposure to innovative technologies and industry-transforming projectsEnjoy a dynamic, respectful, and growth-oriented company cultureJob Type: Full-timeJob Type: Full-timePay: AED2,500.00 - AED4,000.00 per monthExperience:<ul><li>PA/Admin : 2 years (Required)</li><li>CEO/GM/C-level Assistant : 1 year (Required)</li><li>HR &amp; UAE Labor Low : 1 year (Required)</li></ul>

Admin Assistant & PA to GM

Aspion Search

<div>
 
 
 Personal Assistant to Director &ndash; Abu Dhabi
 
 
 
 
 Salary: AED6,000
 
 
 
 
 Monday - Saturday - Sundays off!
 
 
 
 
 Location: Abu Dhabi (with regular travel to Dubai)
 
 
 
 
 
 
 An exciting opportunity has opened with one of our dynamic clients based in Abu Dhabi &ndash; a fast-growing design and manufacturing company creating extraordinary spaces for children across the Middle East.
 
 
 
 
 
 We&rsquo;re on the lookout for a high-energy, super-organised, and tech-savvy Personal Assistant to support the Director at the heart of this fast-paced business. This is not a typical desk-bound PA role &ndash; you&rsquo;ll be side-by-side with the Director, travelling, troubleshooting, and keeping multiple projects moving across both the business and personal fronts.
 
 
 
 
 
 
 What you'll be doing:
 
 
 
 
 
 <ul>
 <li>
 Managing an ever-changing diary and ensuring the Director&rsquo;s schedule runs smoothly
 </li>
 <li>
 Coordinating business and personal projects &ndash; each day brings something new
 </li>
 <li>
 Handling emails, calls, meetings and updating the CRM (Pipedrive)
 </li>
 <li>
 Travelling with the Director (especially to Dubai) &ndash; expect early starts and long days
 </li>
 <li>
 Supporting with personal errands, events and high-priority admin tasks
 </li>
 </ul>
 
 
 
 
 
 What we&rsquo;re looking for:
 
 
 
 
 
 <ul>
 <li>
 Based in Abu Dhabi and happy to travel regularly to Dubai
 </li>
 <li>
 Fluent in English with strong communication and interpersonal skills
 </li>
 <li>
 Sharp with tech &ndash; confident in MS Office, Google Suite, and CRM systems
 </li>
 <li>
 Preferably has supported a Sales Director or worked in a sales environment
 </li>
 <li>
 Single, focused, resilient, and ready to roll up their sleeves
 </li>
 </ul>
 
 
 
 
 This role suits someone who thrives in movement, embraces variety, and has the stamina and mindset to keep up with a demanding, fast-moving Director.
 
 
 
 
 
 
 If you're the kind of person who&rsquo;s always one step ahead and ready to make things happen &ndash; we&rsquo;d love to hear from you.
 
 
</div>

Personal Assistant

UNCLE SHAWERMA RESTAURANT

Job Title: Admin / Accountant Assistant (Female) Industry: Food &amp; Beverage (F&amp;B) Location: Abu Dhabi Experience Required: Minimum 2 years in UAEJob Summary:We are seeking a detail-oriented and proactive Female Admin/Accountant Assistant to support our daily operations in the Food &amp; Beverage industry. The ideal candidate will have a strong background in administration and accounting, with hands-on experience in the UAE market.Key Responsibilities:<ul><li>Handle day-to-day administrative tasks including documentation, filing, and correspondence.</li><li>Assist in preparing invoices, purchase orders, and payment vouchers.</li><li>Manage petty cash, expense reports, and daily sales reports.</li><li>Support the accountant in bookkeeping and maintaining accurate financial records.</li><li>Coordinate with suppliers for quotations, LPOs, and payment follow-ups.</li><li>Maintain and update company records, contracts, and employee files.</li><li>Assist in attendance tracking.</li><li>Ensure compliance with company policies and UAE regulations.</li><li>Provide administrative support to management and other departments as needed.</li></ul>Qualifications &amp; Requirements:<ul><li>Female candidate, currently residing in UAE.</li><li>Minimum 2 years of experience in Administration and Accounting within the UAE.</li><li>Experience in the Food &amp; Beverage industry is a strong advantage.</li><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field is an advantage.</li><li>Proficiency in MS Office (Excel, Word, Outlook) and accounting software.</li><li>Strong organizational, multitasking, and communication skills.</li><li>Ability to work independently and as part of a team.</li><li>Attention to detail and confidentiality in handling company records.</li></ul>Employment Type:<ul><li>Full-time</li></ul>Salary &amp; Benefits:<ul><li>Competitive salary based on experience.</li></ul>Please send your CV on this number 0565214444 Job Type: Contract Contract length: 24 monthsPay: AED4,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>Willingness to Work ? Rate 1-10 , 10 being the highest.</li></ul>

FEMALE ADMIN/ACCOUNTANT ASSISTANT

Brainy n Bright

Job Title: Accounts &amp; Admin AssistantCompany: Brainy n Bright Location: Abu Dhabi Job Type: Full-TimeAbout UsBrainy n Bright is a leading STEM education and innovation company committed to empowering learners with cutting-edge skills in robotics, AI, and advanced technologies. We are expanding our team and looking for a detail-oriented and proactive Accounts &amp; Admin Assistant to support our daily operations.Key ResponsibilitiesAccounts Responsibilities:<ul><li>Handle day-to-day bookkeeping and maintain accurate financial records.</li><li>Manage accounts payable and receivable, invoice processing, and payment follow-ups.</li><li>Prepare expense reports, financial summaries, and reconciliations.</li><li>Assist in budget preparation and ensure compliance with financial policies.</li><li>Coordinate with the finance team for monthly closing and audit requirements.</li></ul>Administrative Responsibilities:<ul><li>Manage office documentation, filing systems, and correspondence.</li><li>Handle calendar management, meeting scheduling, and travel arrangements.</li><li>Assist in procurement of office supplies and vendor coordination.</li><li>Support HR and recruitment processes (scheduling interviews, documentation).</li><li>Prepare letters, memos, and presentations as required.</li><li>Ensure smooth day-to-day office operations and maintain confidentiality of information.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field.</li><li>1&ndash;3 years of experience in accounts and administrative roles (preferred in education/training industry).</li><li>Proficiency in MS Office Suite (Excel, Word, PowerPoint) and accounting software (e.g., Tally, QuickBooks, or similar).</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication skills in English (Arabic is a plus).</li><li>Ability to work independently with attention to detail.</li><li>Knowledge of basic VAT compliance (preferred).</li></ul>Key Skills:<ul><li>Bookkeeping &amp; financial reporting</li><li>Invoicing &amp; reconciliation</li><li>Office administration &amp; coordination</li><li>Communication &amp; interpersonal skills</li><li>Time management &amp; problem-solving</li></ul>Benefits:<ul><li>Competitive salary (based on experience)</li><li>Opportunity to work in an innovative and growing organization</li><li>Professional development and learning opportunities</li><li>Friendly and collaborative work environment</li></ul>How to Apply:Interested candidates can apply via IndeedJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Deadline: 31/08/2025

Accounts cum Admin Assistant

SMART PEOPLE REAL ESTATE MANAGEMENT

We are looking for a dynamic individual for the post of Receptionist / Admin Assistant. Should be proficient is Excel. Actively participating in office decision making along with being a strong team player is what we are looking for. Should pay attention to details and carry out duties even without supervision on some occasions. Having strong personality to handle customers and should be able to work under pressure.1. Maintain proper record of Receipts and Payments2. Daily follow of maintenance in cost effective way.3. Customer service is also a part of this job4. Proper check on outstanding amount and their follow up.5. Daily duties include preparing various reports as per higher management's request.Salary - 1,500/- with Accommodation and VisaLanguages - English, Hindi &amp; Arabic.Work timings(break duty) - 9:30am to 1:30pm then 4:30pm to 9:30pmLunch break - 1:30pm to 4:30pmShould move to company provided accommodation.Job Types: Full-time, Permanent, FresherPay: From AED1,500.00 per monthApplication Question(s):<ul><li>Can you move to company provided accommodation...?</li></ul>Experience:<ul><li>Admin or receptionist: 1 year (Required)</li></ul>Language:<ul><li>ENGLISH, HINDI &amp; ARABIC (Required)</li></ul>

Receptionist / Admin Assistant

First Abu Dhabi Bank

<div>Company Description 
Join the UAE&rsquo;s largest bank and one of the world&rsquo;s largest and safest financial institutions. Our focus is to create value for our employees, customers, shareholders and communities to grow through differentiation, agility and innovation. We are looking for top talent and your success is our success. Accelerate your growth as you help us reach our goals and advance your career. Be ready to make your mark a top company, in an exciting &amp; dynamic industry. 
Job Description 
As a member of the Corporate Sales Team, the incumbent will be focused on origination and distribution of Global Markets (&lsquo;GM&rsquo;) solutions to key Corporate Clients in FAB. Incumbent is expected to have a deep understanding of GM products and the ability to engage with clients to provide timely and relevant solutions.
Candidate will be a strong team player with a proven track record to deliver GM sales revenues. Individual is expected to enhance the existing engagement, build long term relationships and establish First Abu Dhabi Bank PJSC as the institution of choice for all GM products and solutions.
The specific customer segment will fall under the purview of Head of Global Market Sales (Investment Banking, Government and PCG). This opening is reserved for UAE Nationals. 
Key Accountabilities:<ul><li>
Manage a portfolio of corporate clients as a cross-asset sales specialist with the aim to deepen the relationship, originate sales opportunities and meet revenue and sales targets.</li><li>
Maintain regular engagement, thought leadership and solution driven approach, aimed at building long-term partnerships with key accounts.</li><li>
Ensure adherence to all GM Sales requirements across the client which are in-line with FAB&rsquo;s regulatory, compliance and best practice standards.</li><li>
Work closely with internal and external stakeholders to build/maintain strong relationship with GM products, Coverage teams and the enablement functions.</li><li>
Strong team player, working closely with members of the GM Sales Team and supporting as required.</li><li>
Ensure client / internal / monetary impacting issues are escalated appropriately to line manager within suitable time-frame.</li><li>
Promote the bank&rsquo;s strategic global brand &amp; creating a positive culture in line with FAB&rsquo;s values.</li></ul>
Coverage &amp; Segment Coverage: Segment Coverage to include the following as required by your assigned line manager.<ul><li>
Privileged Client Group.</li></ul>
Product Knowledge: Incumbent is expected to provide cross asset class coverage. These include FX (including options), Money market, Credit (Repo, bonds) Interest rate derivatives, Commodity solutions, Equites, Derivatives, Islamic Products.
Candidate should be able to have in-depth conversations with Risk/Legal/Compliance Department for development &amp; delivering on business.
Managerial Duties: You maybe assigned a mangerial duty which can extend to managing an assigned intern, graduate trainees. 
Qualifications 
<ul><li>
Knowledge of Global Market products, including risk valuations, XVA pricing and RAROC.</li><li>
Proven experience of 10-15 years working in Financial Markets. Ideally but not limited to Corporate Sales within Global Markets.</li><li>
Direct Customer support / Client Service experience.</li><li>
Strong and effective communications and analytical skills.</li><li>
Strong knowledge in using range of MIS &amp; performance metrics to drive client portfolio growth.</li><li>
Experience of working in a high volume and high-pressure environment.</li><li>
Experience of interaction with other regional and global teams. Regional and/or foreign language skills would be an added advantage.</li><li>
Strong team player, with ability to accommodate a range of views and drive team performance.</li><li>
Confident at communication to all levels of internal and external clients, business partners and technology.</li><li>
Accurate, thorough and highly responsible with a good attention to detail.</li><li>
Takes accountability for own actions and seeks guidance from management when appropriate.</li></ul> 
Education:<ul><li>
Minimum degree in Accounting, Economics, Banking or Financial Management or equivalent, viz., Bachelors/Masters or equivalent professional certifications.</li></ul></div>

Executive Director- Global Markets - Sales

Ludus cafe

The supervisor/Outlet in Charge also will be required to lead restaurant team members by example, maintain designated focuses, set team objectives, and meet the KPIs identified. To enable us to fulfill our mission to be the most loved and respected specialty coffee company in the region, we must employ top-quality leaders who can exhibit a high level of skill and attributes in all areas of the business. Our Team Members must ensure that all guests are treated to our superior guest service standards as outlined in the &ldquo;In Outlet&rdquo; section of the Ludus Caf&eacute; Operations Standards Manual.Essential Duties and Responsibilities include the following although other duties may be assigned.&middot; To create, communicate, and lead people towards Ludus Caf&eacute; Vision, Mission, and Values&middot; To promote guest satisfaction by ensuring that all team members provide consistency with service and product.&middot; To ensure all team members are in line with the Training and Development Program&middot; To ensure all baristas understand and complete a minimum of Prepare and Serve Espresso Coffee and food standards.&middot; Ensure that all team members maintain accurate product knowledge in all areas of responsibility.&middot; Assist in the development of a passionate and caring service culture.&middot; To do the daily briefing with the team and share what are the updates and all the expectations.&middot; To ensure all team members understand the general setup of all work areas.&middot; Be able to provide operational assistance as required in all areas of the operation, such as Registers, Espresso standards, Food serving, Bar serving, Admin, Stock Levels, Guest Service, Pastry Cabinet Management, and Outlet Reports. &ldquo;But not limited to&hellip;&rdquo;&middot; To complete a daily and weekly review of business KPIs and reset goals accordingly.&middot; To be able to review and process stock orders using the Ludus Caf&eacute; exacting standards.&middot; Prepare weekly schedule according to budgeted sales and labor targets.&middot; Follow Ludus Caf&eacute;&rsquo;s three A&rsquo;s of service.&middot; Orientate new members across the Clean Freaks, Alliance, Retail mindset, Emotional connection, and Speed of Service operational fundamentals.&middot; Implement the Activity program and inspire and involve the team in the daily routine.&middot; Perform daily checks on the personal hygiene and uniform standards of all team members FOH &amp; BOH.&middot; Follow company SOPs.&middot; Keeps all documents and books up to date and can locate all documents in the outlet such as Municipality Book, Daily Book, Log Book, Trade License, Pest Control Documents, Supplier Invoices, etc...&middot; Perform regular and random checks on cash operations.&middot; Conducts standards check by conducting an OVR (Outlet Visitation Report) every week and submits the OVR to the General Manager / Operation Manager.&middot; Prepares and submits daily reports as per company SOP.&middot; Reviews the performance of all team members and recommends promotion or termination to the Operation Manager/Multi-Unit Manager&middot; Requests and follows up on necessary maintenance work, marketing materials, furniture, and equipment.&middot; Approves and schedules team members&rsquo; vacations according to business needs.Supervisor/Outlet in Charge during busy times, also is required to work in the following stations as well as making team members responsible for:&middot; Barista Station&middot; Cash Station&middot; Service StationThe supervisor/Outlet in Charge during quiet times may also be required to as well as make team members responsible for:&middot; Clear and clean work areas&middot; Clear and clean tables&middot; Dust shelves, merchandise, and equipment.&middot; Restock shelvesTo ensure all team members perform their jobs successfully and are competent with the minimum skills set, having completed TDP Level 1 on Ludus within 24 shifts of taking up their position, and ensure relevant sign-off is completed.To ensure all baristas perform the job successfully and can demonstrate functions relating to:&middot; Adjusting the grind and dose, calibrating shot volumes and milk thermometers, espresso machine benchmarks, daily espresso set up, and appropriate use of the Barista tool kit.&middot; Cleaning equipment during shifts, espresso nightly machine and grinder close, and weekly cleaning of grinder burrs.&middot; The step-by-step shot guide maintains standard pour times and coffee freshness.&middot; Monitoring milk texture and temperature, pouring, presentation, and coffee weight; always use measurement.&middot; Monitoring and overseeing the performance of the Barista&middot; The consistent delivery of espresso-based drink products as well as other specialty drinks.&middot; Pre&#8208;calling orders, guest interaction, emotional connection, and speed of service.To ensure all cashiers perform the job successfully and can demonstrate functions relating to:&middot; Requests guest orders and activates the keys of the register to simultaneously record orders and compute the bill.&middot; Promotes and/or punches Frequent Sippers Card and any other current promotional items.&middot; Ask if the guest would like to include an additional beverage or food with their order&middot; Advise the guest of the total charge and provide the correct change&middot; Advise guests of the location and process to collect their order (Drive-Thru).&middot; To ensure all team members perform the job successfully, prepare handcrafted cold beverages, and maintain the standard of serving of food items.&middot; Precisely follow the Food Safety Guidelines as outlined in the Ludus Caf&eacute; Food Safety Manual.&middot; Follow the recipe to ensure the correct preparation of the hand-crafted beverage.&middot; The team has a strong sense of standards and is aligned with Ludus Caf&eacute; operational standards, vision, mission, and values&middot; The team takes pride in their merchandising displays, pastry display, and shop setup to demonstrate selling skills to their guests&middot; The team connects with guests emotionally through guest interaction, using guests&rsquo; names when pre&#8208;calling orders, and personalized service&middot; The team presents quality products to our guests in a timely and efficient manner and has a speed-of-service tracking system in placeTo perform the job successfully, an individual should demonstrate the following competencies:Guest Service &#8208; Manages difficult guest situations; responds promptly to guest needs; solicits guest feedback to improve service; responds promptly to requests for service and assistance and meets commitments.Oral Communication &ndash; Is friendly and enthusiastic. Speaks clearly, listens and seeks clarification where necessary; responds well to questions, and participates in team meetings.Teamwork &#8208; Gives and welcomes feedback; Contributes to building a positive team spirit; puts the success of the team above own interests; Able to build morale and group commitments to achieve goals and objectives and supports everyone's efforts to succeed.Professionalism &#8208; Approaches others positively and tactfully; reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions and follows through on commitments.Quality &#8208; Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance and monitors own work to ensure quality.Safety and Security &#8208; Observes OHS, Food Safety, and security policies and procedures; takes reasonable care to act safely; determines appropriate action beyond guidelines; reports all hazards and incidents to Store Manager / GM; uses equipment and materials properly and actively participates in promoting outlet safetyAttendance/Punctuality &#8208; Is reliable. Consistently arrives at work, meetings, and appointments on time and notifies Store Manager / GM of intended absences promptly.Dependability &#8208; Follows instructions; responds to management direction; Takes responsibility for own actions and keeps commitments.Initiative &#8208; Volunteers readily; undertakes self&#8208;development activities; seeks increased responsibilities; looks for and takes advantage of opportunities and asks for and offers help when needed.Supervisor/Outlet in Charges Administration DutiesDAILY&middot; Monitoring/demonstrating shift management through the effective deployment of the team members focusing on speed of service &ndash; sales and team performance&middot; Complete daily ordering and operation paperwork and minimize wastage by applying an upselling system.&middot; Complete food safety and cleanliness checklists&middot; Complete opening and closing checklists&middot; Enter sales, cash, transactions, and daily routine results into hot sheets and report them to the respective Store Manager / GM.&middot; Complete daily deposits, change orders, banking, and any account-related.WEEKLY&middot; Reports sales data figures to GM and prepares next week&rsquo;s sales strategy and deployment accordingly.&middot; Monthly attendance spreadsheet for all team members.&middot; Manage and prepare for weekly meetings with the GM, and Head Chef for the weekly update.&middot; Complete weekly stock takes and ordering&middot; Complete weekly rosters and training schedule, (should be shared 2 days ahead of the beginning week)&middot; Send daily and weekly invoices and cash sheets to the accountant team and save copies on the shop desktop.&middot; Activity snapshots completed regularly&middot; OVR is completed every week and submitted.Job Type: Full-timeAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>leading and managing Restaurant shift : 2 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li><li>French (Preferred)</li></ul>License/Certification:<ul><li>Driving Licence (Preferred)</li></ul>

Restaurant Supervisor "Female"

Explore 1902+ Admin assistant pa to gm in Abu Dhabi this September. Find roles across top companies and apply now to boost your career.