hr and admin officer

document controller

front office manager

operations manager

admin assistant

admin officer documentation

LGTC Recruitment

Ang Admin Assistant &ndash; Documentation &amp; Applicant Processing ay responsable sa end-to-end documentation at monitoring ng mga aplikante na nag-aapply para sa trabaho sa Europe. Siya ang pangunahing tagapangasiwa ng komunikasyon sa applicants, employers, at recruitment partners, at tinitiyak na lahat ng aplikante ay maayos, kumpleto, at napoproseso ayon sa requirements at timelines. Saklaw din ng posisyong ito ang documentation ng staff, company, partners, at contracts.Mga Pangunahing Tungkulin at Responsibilidad:<ul><li>Pangasiwaan ang buong documentation process ng applicants para sa Europe job applications</li><li>Siguraduhing lahat ng aplikante ay nakokolektahan, nare-review, at napoproseso ang required documents</li><li>Makipag-ugnayan sa applicants para sa updates, follow-ups, kulang o expired na dokumento, at next steps</li><li>Makipag-ugnayan sa employers at recruitment partners ukol sa status ng applicants, documentation, at processing updates</li><li>Maghanda, mag-track, at mag-archive ng contracts at agreements (applicants, staff, employers, partners)</li><li>Mag-set at mag-manage ng appointments (interviews, document submission, medical, embassy, employer schedules)</li><li>Mag-monitor at mag-update ng application status ng bawat applicant sa internal tracking systems</li><li>Pangasiwaan ang documentation ng staff (employment files, contracts, IDs, leave records)</li><li>Pangasiwaan ang company at partner documents (licenses, permits, registrations, MOUs)</li><li>Mag-maintain ng maayos na digital at physical filing system</li><li>Siguraduhing sumusunod ang lahat ng dokumentasyon sa company policies, data privacy, at confidentiality standards</li><li>Tumulong sa iba pang administrative at coordination tasks kung kinakailangan</li></ul>Mga Kwalipikasyon:<ul><li>Graduate ng kahit anong course o may katumbas na karanasan sa admin, documentation, o recruitment</li><li>May karanasan sa overseas recruitment o applicant processing (advantage)</li><li>Maayos mag-organize, detail-oriented, at may strong follow-up skills</li><li>Marunong gumamit ng MS Office / Google Workspace, email, at messaging tools</li><li>May mahusay na communication skills sa Tagalog at English (written at verbal)</li><li>Marunong mag-handle ng multiple applicants at deadlines</li></ul>Mga Katangian na Hinahanap:<ul><li>Responsable at highly organized</li><li>Proactive at marunong mag-monitor ng processes</li><li>Marunong makipag-coordinate sa applicants, employers, at internal team</li><li>Kayang magtrabaho kahit may pressure at high volume ng applicants</li><li>May integridad at marunong mag-handle ng confidential information</li></ul>Work Schedule / Setup:<ul><li>Full-time</li><li>Office-based / On-site (depende sa setup ng kumpanya)</li></ul>Job Type: Full-timePay: KD250.000 - KD300.000 per month

Admin Officer - Documentation

Almarai - المراعي

<div>
 
 
 Sales Administrative Officer
 
 |
 
 Kuwait City, Kuwait
 
 
 
 
 
 
 
 
 
 
 The Company
 
 
 
 
 
 
 Almarai is the world&rsquo;s largest vertically integrated dairy and the region&rsquo;s largest food and beverage manufacturing and distribution company. Headquartered in the Kingdom of Saudi Arabia, Almarai Company is ranked as the #1 FMCG Brand in the MENA region and is a market leader in all its categories across the GCC. Almarai currently employs over 46,000 employees servicing some 110,000 retail outlets and has reported net income of SAR 2.04 billion on sales of SAR 19.57 billion in 2023. For more details, please visit our website &ndash;
 
 
 www.almarai.com.
 
 
 An aggressive expansion program together with acquisitions in new vertical markets have created an exciting opportunity to join a dynamic multinational team dedicated to furthering growth plans for the group.
 
 
 
 
 
 
 
 
 
 The Role:
 
 
 
 To delivery company&rsquo;s growth objective by optimizing the sales &amp; distribution of all Almarai product range in his designated sales administrative area by strictly adhering to Company standards of sales ethics.
 
 
 
 
 
 
 
 
 
 To be successful in this role, you must have the following:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree.
 </li>
 <li>
 1 year experience in Sales admin job preferably in FMCG.
 </li>
 <li>
 Proficiency in English language (Verbal and Written).
 </li>
 <li>
 Computer literacy.
 </li>
 <li>
 Competencies such as; Knowledge on sales process; Excellent in communication skills &amp; strong analytical skills; planning and facilitation skills; people management skills; change management skills; strong interpersonal skills with an ability to communicate and work with different professionals; well organized and meeting to tight deadlines; structured and affinity to work with people and numbers. Work under pressure.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 Almarai offers a competitive package, generous leave, medical coverage, discretionary bonus, training, and development etc.
 
 
 
 
 
 
 
 
 This is a great opportunity to join a successful and expanding global business, offering an excellent remuneration and benefits package.
 
</div>

Sales Administrative Officer

Qatar National Bank

<div>Job Purpose Summary 
The role is primarily responsible for providing proactive and effective support so as to profitably enhance the daily management and development of the customer portfolio; in accordance with the business plan, credit policy objectives and QNB procedures. The role also acts as an AVP, taking responsibility for a designated portfolio to develop and profitably manage banking relationships for business customers within their geographic territory or industry/customer portfolio. This position functions as the backup resource for the extension of the full range of bank products and services applicable to the business customer. These will typically include credit and deposit services, as well as international transactions or other specialized services.
Essential Duties &amp; Responsibilities by Dimensions 
A- Shareholder &amp; Financial<ul><li>
Act within the limits of the powers delegated to the incumbent and adheres to QNB policies</li><li>
Proactively assist in the implementation of the strategies and plans to achieve all volume, revenue, development and profit targets for the VP's customer portfolio.</li><li>
Proactively support the VP in the development of Key Performance Indicators for the purpose of systematic performance monitoring and quality measurement of the VP's function, customer portfolio development and the monitoring of achievements.</li><li>
Proactively support the VP in upholding and monitoring full compliance with prevailing best corporate banking practice.</li><li>
Observes and promotes cost consciousness and efficiency, and enhance productivity, to minimize costs, avoid wastes, and optimize benefits for the bank.</li><li>
Act within the limits of the powers delegated to the incumbent and adheres to QNB policies</li></ul>
B- Customer (Internal &amp; External)<ul><li>
Proactively support VP in maintaining and developing customer relationships, acting as an alternative to an VP, as required.</li><li>
To act in the full capacity of an RM taking responsibility for a designated portfolio, as required.</li><li>
Proactively support VP in dealing with and resolving customer problems and requirements, in coordination with appropriate in house and external support functions, to ensure timely, friendly and accurate responses and provision of Bank products / services.</li><li>
Provide timely and accurate information to the external and internal auditors and Corporate Banking's compliance function, as and when required.</li><li>
Build and maintain strong and effective relationships with all other related functions / units to assist in the achievement of the VP's and Corporate Banking's goals and objectives.</li></ul>
C-Internal (Processes, Products, Regulatory)<ul><li>
Proactively support the VP to develop and manage on a day to day basis both potential new customer targets and existing customers to meet assigned financial and non-financial targets, in compliance with QNB policies and procedures, regulations and prevailing best practices.-</li><li>
Assist the VP to prepare comprehensive credit proposals for new / prospective customers that adequately address all relevant risk factors and satisfy minimum acceptable standards of QNB corporate credit.</li><li>
Assist the VP to prepare comprehensive credit reviews for existing customer facilities, at least one month before limit expiry, that adequately address all relevant and current risk factors and the latest developments in the industry, market and business.</li><li>
Assist the VP to identify and timely report on all negative events and early signals on potentially problematic accounts / relationships.</li><li>
Assist the VP to maintain the timely review of credit applications and documents within set turn around time, in coordination with Credit Risk. Support the VP, and others as requested, in identifying weak aspects of credit applications.</li><li>
Assist the VP in monitoring VP's customer credit positions for full compliance with set limits and QNB's Investment and Credit Strategy.</li><li>
Support the VP in the preparation of periodic Management and Business Information reports to executive management, as requested.</li><li>
In the absence of Credit Admin Role:</li><li>
Liaise with HO credit admin on the credit documentation meeting the terms &amp; conditions as per approval.</li><li>
Seek HO Credit Admin acknowledgment when needed for collaterals submitted and supporting documents.</li><li>
Seek HO Credit Admin Review and have the checklist completed for Credit Operations to complete the remaining tasks</li><li>
To assist customers in all their queries on Bank's product and seek solution to their requests</li><li>
Maintain activities in accordance with Service Level Agreements (SLAs) with internal departments/ units to achieve improvements in turn-around time.</li><li>
Build and maintain strong and effective relationship with all other related departments and units to achieve the Group's goals/objectives.</li><li>
Provide timely and accurate information to the external and internal Auditors, Compliance, Financial Control and Risk Functions as and when required.</li></ul>
D-Learning &amp; Knowledge<ul><li>
Possess good knowledge of the corporate banking business; its products and services, related risks, documentation, regulatory requirements and report preparation together with a superior knowledge of controls.</li><li>
Develop a good knowledge of VP's portfolio of customer's business and needs.</li><li>
Possess good IT skills to be able to compose correspondence and reports using standard Bank platform and applications.</li><li>
Takes responsibility for self-development as well as acquiring skills and knowledge required to fulfilment of one's duties by proactively identifying areas for professional development of self and undertake development activities</li><li>
Seek out opportunities to remain current with all developments in professional field</li></ul>
E-Legal, Regulatory, and Risk Framework Responsibilities<ul><li>
Comply with all applicable legal, regulatory and internal compliance requirements including, but not limited to, Group Compliance Policies and Procedures (AML &amp; CTF, Anti-Bribery and Corruption, Sanctions Policy, Data Protection Policy, Fraud Control Policy, Whistle Blowing Policy, Conflict of Interest and Insider Dealing Policy).</li><li>
Understand and effectively perform your role under the Three Lines of Defence principle to identify measure, monitor, manage and report risks.</li><li>
Ensure systematic good outcomes for clients in accordance with Conduct Risk policy.</li><li>
Support the framework of RCSA, KRI, Incident reporting and remediation, as appropriate, in accordance with the Operational Risk Management requirements.</li><li>
Maintain appropriate knowledge to ensure full qualification to undertake the role.</li><li>
Complete all mandatory training provided by the Bank, attain, and maintain the required levels of competence.</li><li>
Attend mandatory (internal and external) seminars as instructed by the Bank.</li></ul>
F-Other<ul><li>
Ensure high standards of data protection and confidentiality to safeguard commercially sensitive information.</li><li>
Maintaining utmost confidentiality concerning customer and internal bank information obtained during the course of business and provide such information on a need to know basis only to Senior Management of QNB, Audit and Compliance functions, and relevant Regulators.</li><li>
Maintain high professional standards to uphold QNB's reputation and to strengthen its market leadership position.</li><li>
All other ad hoc duties/activities related to QNB that management might request from time to time.</li></ul>
Education and Experience Requirements<ul><li> 
University graduate (Bachelors degree) preferably with a Major in Finance, Banking, Economics, Mathematics, or Business Administration (related field of study), Masters preferred</li><li>
Excellent oral and written communication skills (including report writing) in English. Arabic, French or applicable local language highly desirable.</li><li>
At least 8 years relevant experience in the banking industry, preferably with a large local / International Bank.</li><li>
Well-informed of the market competitive structure, industry practices and any regulations for the corporate banking customer segment.</li></ul>
Required Special Skills<ul><li> 
Good people relationship and credit documentation skills and awareness of risk management concept and practices.</li><li>
Good negotiation skills.</li><li>
Good oral and written communication skills in English. French and/or Arabic (preferred).</li><li>
Understanding of the relevant laws, regulations and practices pertaining to Corporate Banking products.</li><li>
Personal integrity, self-motivation and self-management.</li><li>
Outstanding problem solving skills.</li><li>
Good planning, organizing and analytical ability.</li><li>
Outstanding customer service orientation.</li><li>
Strong performance orientation.</li></ul></div>

Senior Manager - Relationship Management (Kuwaitization)

Enshaat Al Sayer

Job Summary:The Safety Officer is responsible for ensuring that project operations comply with occupational health and safety regulations, standards, and policies. Duties include monitoring work environments, conducting inspections and risk assessments, identifying potential hazards, developing preventive measures, and supporting site teams in implementing safe work practices. The role requires strong knowledge of safety management systems, local regulatory compliance, and incident reporting procedures, as well as attention to detail, effective communication, and the ability to influence safe behavior among employees and contractors at all levels.Responsibilities:<ul><li>Site Inspection and Monitoring: Conduct routine inspections of work areas to ensure compliance with approved safety procedures, identify potential hazards, and recommend corrective actions to maintain a secure work environment.</li><li>Risk Assessment and Hazard Identification: Evaluate job sites and tasks to identify risks associated with ongoing activities and assist in implementing control measures to minimize exposure to unsafe conditions.</li><li>Coordination with Project Teams: Collaborate with site supervisors, engineers, and project managers to communicate safety requirements, support compliance efforts, and ensure that work activities align with established safety policies.</li><li>Incident Reporting and Documentation: Record and maintain reports of site observations, incidents, and safety inspections, ensuring proper documentation is submitted to relevant departments for review and follow-up actions.</li><li>Permit and Compliance Support: Assist in verifying that work permits and operational activities adhere to project and client-specific safety requirements and regulatory compliance standards.</li><li>Safety Engagement and Awareness: Support safety awareness programs and encourage participation among employees and subcontractors to foster a positive safety culture and promote proactive risk management behavior.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Science or a Diploma in a related field.</li><li>Minimum of 7 years of experience in health, safety, and environmental management within the construction, oil &amp; gas, or engineering industry; preferably in KOC projects.</li><li>Should have professional HSE certifications, such as IOSH and/or NEBOSH.</li><li>Proficient in incident reporting, risk assessment, and implementation of safety management systems and procedures.</li><li>Strong organizational and coordination skills, with the ability to communicate safety requirements effectively across multiple levels of the organization.</li><li>Demonstrates attention to detail, integrity, teamwork, and proactive problem-solving behavior in promoting a strong safety culture.</li><li>Must have valid residency in Kuwait.</li></ul>Job ID: NP5052 Safety OfficerHow to ApplyInterested applicant may apply directly or send your updated CV along with the supporting documents to careers@enshaat.com for initial assessment.About usEnshaat Al-Sayer General Trading and Contracting Company is a Kuwait-based Engineering, Construction and Contracting firm that has been operating for over 27 years. We are committed to providing professional services and maintenance, catering to both the governmental and private sectors in a wide range of fields. Our expertise ranges from MEP to civil engineering, and the oil and gas industry, ensuring quality and safety throughout the process, and post-maintenance thereafter.Job Type: Full-timeWork Location: In person

Safety Officer

Advanced Technology Company

<div>
 
 
 About the Company
 
 
 
 Join us at ATC (Advanced Technology Company), proud market leaders and pioneers of our field. We are committed to providing state-of-the-art technology for healthcare and environmental solutions in the Gulf market and we are looking for talent like YOU.
 
 
 
 
 
 
 About the Role
 
 
 
 As a
 
 Compliance Officer
 
 at ATC, you will support regulatory compliance and corporate governance activities across the business. You will assist with CMA/Boursa/MOCI reporting, maintain compliance documentation, and support AGMs/EGMs. You will also help review policies and coordinate with auditors and internal stakeholders.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Assist in developing and maintaining effective compliance practices.
 </li>
 <li>
 Provide support as instructed by the manager in the continues compliance in respect of the reporting and regulatory requirements of the concerned regulators and institutions, including but not limited to CMA, Boursa and MOCI.
 </li>
 <li>
 Create detailed periodic reports.
 </li>
 <li>
 Assist in the organization of AGMs and EGMs.
 </li>
 <li>
 Review/update policies and procedures to ensure alignment with regulatory expectations and best practices.
 </li>
 <li>
 Implement corporate governance requirements.
 </li>
 <li>
 Liaise with auditors wherever required.
 </li>
 <li>
 Maintain appropriate documentation and archival.
 </li>
 <li>
 Provide support in conducting suppliers&rsquo; due diligence reviews.
 </li>
 <li>
 Ensure compliance with anti-corruption laws and practices.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 3-5 years of experience in relevant field in listed organization.
 </li>
 <li>
 Bachelor&rsquo;s degree in finance/legal/ Business Administration.
 </li>
 </ul>
 
 
 
 
 
 Required Skills
 
 
 <ul>
 <li>
 Strong command of Arabic is required.
 </li>
 </ul>
 
 
 
 
 
 Preferred Skills
 
 
 <ul>
 <li>
 Certification in ICA-CISI is preferred.
 </li>
 </ul>
</div>

Compliance Officer

<div>Student Enrollment &amp; Community Relations Officer 
Location: Kuwait (In-Country Hire Only) 
School Level: K&ndash;12

For immediate start 
Primary Objective 
Achieve and materially improve student enrollment outcomes for the academic year by meeting defined enrollment objectives and strengthening the school&rsquo;s presence within the local community. 
Role Purpose 
The Student Enrollment &amp; Community Relations Officer is responsible for driving, accelerating, and improving student enrollment performance by converting prospective family inquiries into confirmed enrollments. The role carries direct responsibility for achieving enrollment objectives and requires a proactive, results-focused approach aligned with the school&rsquo;s strategic priorities. 
Key Responsibilities 
Student Enrollment Performance
<ul>
<li>Own enrollment outcomes for assigned intake periods and enrollment cycles.</li>
<li>Lead enrollment conversations with prospective families and guide decision-making toward confirmed student placements.</li>
<li>Execute targeted follow-up strategies to increase inquiry-to-enrollment conversion.</li>
<li>Deliver enrollment results aligned with agreed enrollment objectives and timelines.</li>
<li>Identify enrollment barriers and implement practical solutions to improve outcomes.</li></ul> 


Admissions and Enrollment Execution
<ul>
<li>Lead families through admissions and registration processes once enrollment intent is secured.</li>
<li>Coordinate documentation, placement, and onboarding with academic and administrative teams.</li>
<li>Ensure enrollment completion is timely, accurate, and compliant with school requirements.</li></ul> 


Community Relations and Market Presence
<ul>
<li>Build and maintain strong relationships within the local parent and community network.</li>
<li>Represent the school professionally in community interactions, meetings, and outreach initiatives.</li>
<li>Contribute to initiatives that strengthen the school&rsquo;s visibility and enrollment pipeline.</li></ul> 


Operational Collaboration and Reporting
<ul>
<li>Provide leadership with clear, outcome-focused enrollment updates.</li>
<li>Collaborate with internal teams to align enrollment strategy with capacity and placement.</li>
<li>Recommend process improvements based on enrollment performance and market feedback.</li></ul> 


Required Qualifications
<ul>
<li>Must be currently residing in Kuwait.</li>
<li>Prior experience in enrollment, admissions, recruitment, community relations, PR, sales, or a results-driven client-facing role.</li>
<li>Demonstrated ability to work toward clear objectives and measurable outcomes.</li>
<li>Strong communication, relationship management, and follow-up skills.</li>
<li>High level of professionalism, accountability, and discretion.</li>
<li>English required; Arabic is an advantage but not required.</li></ul> 


Personal Attributes
<ul>
<li>Results-driven and outcome-oriented.</li>
<li>Confident engaging families and influencing enrollment decisions.</li>
<li>Persistent, organized, and responsive.</li>
<li>Comfortable operating in a fast-paced environment with defined expectations.</li></ul> 


Employment Details
<ul>
<li>Kuwait-based position.</li>
<li>Immediate or near-term availability preferred.</li>
<li>Compensation and benefits commensurate with experience.</li></ul></div>

Student Enrollment & Community Relations Officer (For immediate start)

JOB HUB GLOBAL

Warehouse Admin &amp; Material ControllerLocation: Kuwait Department: Supply Chain / Logistics / ProjectsJob OverviewOur client, a globally recognized leader in industrial automation, electrification, and digitalization solutions, is hiring a Warehouse Admin &amp; Material Controller to manage warehouse operations, inventory control, and project material coordination. This role is critical in ensuring accurate stock records, timely material availability, ERP/WMS transactions, and full compliance with quality and HSE standards. The ideal candidate has hands-on experience in warehouse administration within industrial, electrical, or project-based environments.Key Responsibilities<ul><li>Maintain accurate inventory records in ERP/WMS (receipts, issues, returns, adjustments).</li><li>Handle warehouse documentation: GRN, MRN, STO, Delivery Notes, Pick Lists, Gate Passes.</li><li>Manage bin locations, barcode/QR tagging, and warehouse layout updates.</li><li>Perform cycle counts and stock takes; investigate and resolve inventory variances.</li><li>Track materials against BOQ / MTO / work orders.</li><li>Monitor min/max levels, safety stock, and lead times; raise replenishment requests.</li><li>Control material issuance based on approved Material Requests (MR).</li><li>Apply FIFO / FEFO and proper storage for electrical and mechanical materials.</li><li>Conduct incoming material inspections; verify PO, CoC, test certificates, MSDS.</li><li>Escalate NCRs and ensure compliance with HSE and 5S standards.</li><li>Coordinate inbound/outbound logistics and site deliveries.</li><li>Track deliveries using ASN / Proof of Delivery (PoD).</li><li>Prepare daily and weekly inventory and shortage reports.</li></ul>Required Qualifications &amp; Experience<ul><li>Diploma or Bachelor&rsquo;s degree in Supply Chain, Logistics, or Engineering.</li><li>3&ndash;6 years of experience in warehouse administration or material control.</li><li>Experience in industrial, utility, or electrical project environments preferred.</li><li>Knowledge of electrical and mechanical materials (cables, panels, breakers, RTUs).</li><li>Familiarity with HSE standards and warehouse safety procedures.</li></ul>Skills &amp; Tools<ul><li>Inventory control, material planning, and stock reconciliation.</li><li>ERP/WMS systems, barcode scanners, and label printers.</li><li>MS Excel (mandatory); Power BI (basic) is an advantage.</li><li>Strong attention to detail, coordination, communication, and time management.</li></ul>Please note that applicants should answer the pre-screening questions to be considered for this positionTHOSE WHO CAN JOIN IMMEDIATELY SHOULD APPLY. REGRETTABLY ONLY SHORTLISTED CANDIDATES WILL BE CONTACTEDAbout Job Hub GlobalAt Job Hub Global, we believe that people are at the heart of every great organization. As a premier HR consultancy, we are passionate about helping businesses thrive by providing bespoke recruitment, staff outsourcing, workforce solutions, and HR management consultancy services that are tailored to meet your unique needs.With a deep understanding of the evolving workplace, we are committed to connecting exceptional talent with exceptional companies. Our mission is to empower businesses with the right people, processes, and strategies to drive success. Whether you&rsquo;re looking to build a high-performing team, streamline your workforce, or navigate the complexities of HR management, Job Hub Global is here to partner with you every step of the way.Together, we&rsquo;ll turn challenges into opportunities and dreams into achievements. Your success is our businessJob Types: Full-time, Contract Contract length: 24 monthsApplication Question(s):<ul><li>How many years of experience do you have in warehouse administration or material control?</li><li>Have you handled electrical or mechanical materials in a project or industrial environment?</li><li>Have you worked with ERP or WMS systems for inventory transactions (GRN, MRN, stock issues)?</li><li>How soon can you join should you be selected for this position?</li><li>Where are you currently based?</li></ul>

Warehouse & Material Coordinator

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