administrative assistant

project coordinator

admin assistant

office administrator

administrator

admin prog coord

Confidential Company

Position OverviewThe Admin Coordinator will be responsible for day-to-day administrative and operational support to ensure smooth office and project activities while also serving as an assistant to the HR & Admin Director. The role involves coordination across various department, ensuring compliance, accuracy, and timely delivery of administrative tasks. Key Responsibilities<ul><li>Assist with the issuance and renewals of Trade Licenses, Ejari (tenancy contracts), Contracts, and Certificates for offices, labour camps and stores.</li><li>Coordinate with our PRO-Projects & authorities (TRAKHEES, Society of Engineers, Dubai & Sharjah Municipality) for engineer accreditations and other professional memberships. </li><li>Provide front desk support & work as receptionist during assigned hours, ensuring professional communication and assistance.</li><li>Support recruitment to coordinate staff onboarding, including documentation, induction, IT setup, and internal communication.</li><li>Maintain and update staff & workers annual leave records.</li><li>Manage petty cash entries of government-related transactions in ERP.</li><li>Handle business card requests, supplier coordination, and invoicing.</li><li>Consolidate invoices with the project PRO for timely submission and processing.</li><li>Assist in ISO documentation and audit requirements.</li><li>Maintain and update administrative registers and databases.</li><li>Assist in managing Access Cards (Head Office) and coordinate parking arrangements.</li><li>Support the Office manager with all related HO requirements (pest control, AC maintenance, among other areas).</li></ul> Requirements<ul><li>Bachelor&#x27;s degree in business administration, HR, or a related field.</li><li>5+ years of experience in administrative or office support roles.</li><li>Proficiency in MS Office and ERP systems.</li><li>Strong organizational and communication skills.</li><li>Knowledge of UAE regulatory procedures is an advantage.</li></ul>

Admin Coordinator

Kafu Facility Management

Job Summary:The Admin Coordinator will be responsible for providing administrative and clerical support to ensure efficient operation of the office. She will coordinate office activities, manage communication, assist in vendor management, handle documentation and support management in daily administrative functions.Key Responsibilities:<ul><li>Oversee day-to-day office administration and ensure smooth operations.</li><li>Manage incoming and outgoing correspondence (emails, letters, couriers, etc.).</li><li>Maintain and organize office files, records and documents.</li><li>Handle procurement of office supplies, stationery and other materials.</li><li>Coordinate with vendors and service providers for maintenance, utilities and other services.</li><li>Support HR and management in scheduling meetings, interviews and travel arrangements.</li><li>Prepare reports, meeting minutes and presentations as required.</li><li>Maintain attendance records and assist with leave management.</li><li>Ensure a clean, professional and welcoming office environment.</li><li>Provide support in organizing office events, conferences and training sessions.</li><li>Liaise with internal departments to ensure administrative efficiency.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s Degree in Business Administration, Management, or related field.</li><li>2&ndash;5 years of experience in office administration or coordination roles.</li><li>Strong communication and interpersonal skills.</li><li>Excellent organizational and multitasking abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Attention to detail and a high level of professionalism.</li><li>Ability to handle confidential information with integrity.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Are you ready to join immediately ?</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

ADMIN COORDINATOR (FEMALE)

Belhasa Stones & Concrete Flooring

We are seeking a highly organized and proactive Administrative professional to support our team and ensure smooth day-to-day operations. The ideal candidate will have excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.Key Responsibilities:<ul><li>Manage daily office operations, including scheduling, correspondence, and maintaining office supplies.</li><li>Handle incoming calls, emails, and other communications efficiently.</li><li>Maintain organized records, files, and databases for easy retrieval of information.</li><li>Prepare reports, presentations, and documentation as required.</li><li>Coordinate meetings, appointments, and travel arrangements for staff.</li><li>Assist with onboarding and training of new employees.</li><li>Support various departments with administrative tasks as needed.</li><li>Ensure compliance with company policies and maintain confidentiality of sensitive information.</li><li>Identify opportunities to improve administrative processes and office efficiency.</li></ul>Qualifications:<ul><li>Valid UAE Driving License (Mandatory)</li><li>Proven experience as an administrative assistant or office administrator.</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and other relevant software.</li><li>Strong organizational and time-management skills.</li><li>Excellent written and verbal communication abilities.</li><li>Ability to work independently and as part of a team.</li><li>High school diploma or equivalent; additional qualification as an administrative assistant or secretary is a plus.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED5,000.00 per monthExperience:<ul><li>PRO: 3 years (Required)</li></ul>Language:<ul><li>Arabic &amp; English fluently (Required)</li></ul>License/Certification:<ul><li>UAE driving license (Required)</li></ul>Willingness to travel:<ul><li>25% (Required)</li></ul>

Taxoryx Accounting and Bookkeeping Services LLC

Support company formation activitiesMaintain Smooth Office admisnitrationHandle Basic Accounting TasksBasic knowledge of visa processing, labour & immigration procedures

Admin Cum PRO

e.construct

Responsibilities:
<ul>
<li>Acting as the First Point of Contact:</li>
<li>Manage incoming correspondence, including emails and phone calls.</li>
<li>Provide professional and timely responses to inquiries and requests.</li>
<li>Event and Conference Organization:</li>
<li>Assist in the planning and coordination of company events and conferences.</li>
<li>Handle logistical arrangements, such as venue booking, catering, and audiovisual setup.</li>
<li>Travel Arrangements:</li>
<li>Coordinate travel, transport, and accommodation bookings for employees.</li>
<li>Ensure travel itineraries are organized efficiently and within budget constraints.</li>
<li>Research Support:</li>
<li>Conduct research as required to support various projects and initiatives.</li>
<li>Compile and analyze information to assist in decision-making processes.</li>
<li>Administrative Support:</li>
<li>Prepare reports, presentations, and correspondence as needed.</li>
<li>Manage databases and filing systems to ensure accurate record-keeping.</li>
<li>Implement and maintain administrative procedures and processes.</li>
<li>Stakeholder Liaison:</li>
<li>Liaise with internal staff, external suppliers, and clients to facilitate smooth operations.</li>
<li>Build and maintain positive relationships with stakeholders at all levels.</li>
<li>Expense Management:</li>
<li>Collate and file expense reports in accordance with company policies.</li>
<li>Ensure accuracy and compliance with expense reimbursement procedures.</li>
<li>Ad Hoc Requests:</li>
<li>Assist with various ad hoc tasks and projects as assigned by management.</li>
<li>Flexibility to handle diverse responsibilities and prioritize workload accordingly.</li>
</ul>

Kayana

Admin – Operations & Sales Support (Car Rentals)

Location: Dubai (On-site Mon–Fri; WFH Saturday)
Schedule: 6 days/week · 9:00 AM – 6:00 PM (DXB)
Compensation: AED 6,000/month + commission potential (on qualified sales conversions)
Reports to: Head of HR (Dubai) with day-to-day alignment to the UK Team

About Kayana

Kayana builds ordering and payment solutions for SMEs across the UK, Europe, Middle East, and beyond. We’re growing fast and are hiring a self-sufficient, proactive Admin to keep our Dubai office running smoothly while supporting the UK car-rental workflow (admin + light outbound/email sales support).

Role Purpose

Own day-to-day administration and coordination for our car rental stream and general office needs. You’ll handle bookings, documentation, invoicing, customer emails, and basic sales outreach. This role suits someone goal-driven who needs minimal supervision, communicates clearly, and reliably supports stakeholders in a different time zone.

What You’ll Do

Car Rentals – Admin & Coordination

Manage end-to-end rental admin: availability checks, quotations, bookings, extensions, returns, and closure.

Liaise with suppliers/fleet partners for rates, availability, maintenance, and replacements.

Raise invoices/receipts, track payments & deposits, reconcile simple line items with Finance.

Maintain trackers/Sheets, ensure accurate data entry in CRM/records, and keep files organized.

Outbound & Client Emails (Commission-eligible)

Email potential clients with approved templates; qualify interest and hand off warm leads.

Follow up on quotes; log all activity in CRM/Sheets.

Earn commissions on eligible conversions (per policy/targets).

General Admin & UK Team Support

Calendar/scheduling support, basic travel/hotel bookings, courier coordination.

Office admin: supplies, petty cash logs, vendor coordination.

Prepare simple weekly reports (pipeline, bookings, collections, issues, SLAs).

What You’ll Bring

2–4+ years in administration, coordination, or sales support (car rentals/automotive/hospitality/logistics is a plus).

Excellent English (clear email writing; professional tone).

Strong Google Workspace (Gmail, Docs, Sheets) and basic CRM familiarity.

Highly organized, detail-accurate, and able to prioritize in a fast-moving environment.

Proactive communicator; comfortable working with limited supervision and with UK stakeholders.

Customer-service mindset; problem solver who closes loops.

(Nice to have) Basic knowledge of UAE/RTA norms for rentals; UAE driving license.

Work Pattern & Compensation

Mon–Fri: On-site (Dubai office), 9:00 AM – 6:00 PM

Saturday: Work from home, 9:00 AM – 6:00 PM

Salary: AED 6,000/month

Commission: Eligible for commissions on approved, converted leads per company policy (shared during onboarding).

Standard probation and performance evaluation apply.

Key Metrics (your success will be measured by)

Response time to client/vendor emails

Booking accuracy & on-time documentation

Data integrity in Sheets/CRM

Number of qualified outreaches and conversion contribution

SLA adherence with UK team & internal stakeholders

How to Apply

Send your CV to mark@kayanaforbusiness,com with subject: Admin – Car Rentals&nbsp;(Dubai).

Administration Executive

G force Tyres

Job Title: Admin &amp; Telesales ExecutiveCompany: Mobile Tyre Surgeon (MTS)Location: Dubai, UAESalary: AED 2,500 &ndash; 3,500 per monthWorking Hours: 12 PM &ndash; 12 AMAbout Us:Mobile Tyre Surgeon is a trusted name in mobile tyre fitting and vehicle services. We provide quick, professional, and on-the-spot tyre solutions across Dubai. We&rsquo;re looking for a smart and energetic person who can manage both admin and telesales duties.Key Responsibilities:Handle daily admin work, data entry, and reportsMake outbound calls to promote MTS tyre and vehicle servicesManage customer calls, WhatsApp chats, and appointment bookingsCoordinate with field technicians for smooth daily operationsPrepare quotations, invoices, and maintain recordsSupport basic marketing and promotional activitiesRequirements:Must be fluent in Arabic and English (speaking, reading, and writing)Proven experience in telesales or admin workConfident communication and negotiation skillsGood computer and WhatsApp handling skillsPositive attitude, punctual, and self-motivatedBenefits:Salary: AED 2,500 &ndash; 3,500 (depending on experience)Commission on sales and performance bonusesJob Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

Admin/Telesales Advisor

Explore 369+ Admin prog coord in Dubai this November. Find roles across top companies and apply now to boost your career.

369 admin prog coord jobs IN Dubai

Admin Coordinator

ADMIN COORDINATOR (FEMALE)

Admin Coordinator

Admin Cum PRO

Admin Coordinator

Administration Executive

Admin/Telesales Advisor