executive assistant

office administrator

administrative assistant

admin assistant

administrator

admin secretary

*Scheduling: Managing calendars, booking meetings, and arranging appointments for team members.*Correspondence: Handling incoming and outgoing mail, emails, and faxes.*Record Keeping: Maintaining accurate records, files, and databases.*Travel Arrangements: Booking flights, hotels, and car rentals for business trips.*Office Supplies: Ordering and managing office supplies inventory.COMMUNICATION*Phone Calls: Answering and directing phone calls, taking messages, and transferring calls.*Internal Communication: Relaying messages, distributing information, and coordinating with other departments.SUPPORT*Document Preparation: Typing, formatting, and printing documents, reports, and presentations.*Meeting Support: Preparing meeting agendas, taking minutes, and distributing meeting materials.*Event Planning: Assisting with organizing company events, conferences, and workshops.*Human Resources: Assisting with recruitment, onboarding, and offboarding processes.*Finance: Processing invoices, expense reports, and payroll.*Project Management: Supporting project managers by tracking deadlines, managing tasks, and coordinating team members.Experience:<ul><li>Secretary: 1 year (Preferred)</li><li>Admin: 1 year (Preferred)</li></ul>Language:<ul><li>English</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Are you currently living in Dubai or willing to relocate to Dubai before starting the job?</li><li>Are you a Bachelor's Degree holder?</li></ul>

Administrative Secretary

CRI 360 Architects and Engineers

The position is at an Engineering consultancy, candidate should be a female admin with related degree. Must be on own visa or husband/relative visa.PLEASE READ CAREFULLY AND ANSWER THE QUESTIONS IN YOUR REPLY...Only Candidates who can answer the below questions will be entertained.Attach your updated CV along with your answers on the body of the email then send to careers@crhintl.com.1. Are you on Husband/relative visa or own visa? 2. Do you have a working experience as Admin or document controller in an Engineering consulting company? 3. Do you have experience working in the construction industryQUALIFICATIONS / REQUIREMENTS:<ul><li>Female with at least 2 years UAE of experience of administrative and clerical experience.</li><li>Proven experience as an office administrator, office assistant or relevant role.</li><li>Outstanding communication and interpersonal abilities.</li><li>Excellent organizational and leadership skills.</li><li>Familiarity with office management procedures.</li><li>Knowledgeable in QuickBooks account management.</li><li>Excellent knowledge of MS Office and office management software (ERP etc.)</li><li>Qualifications in secretarial studies will be an advantage.</li><li>Familiarity with UAE Labor Law and HR Policies.</li><li>Having a drivers license is advantage.</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,500.00 per monthApplication Question(s):<ul><li>What is your current Visa (Visit, Golden, Company sponsored, Spouse or parent Sponsored, other please indicate)</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Dubai: 2 years (Required)</li></ul>

Female Admin

Mittal Contracting LLC

Position Title: Secretary cum Admin (Contracting Background) Salary: AED 4,500 per month Location: Dubai Investment Park Offices 1 Employment Type: Full-TimeJob Summary:We are seeking a proactive and detail-oriented Secretary cum Admin with prior experience in the contracting or construction industry. The ideal candidate will be responsible for providing administrative support, managing documentation, handling correspondence, and assisting with day-to-day office operations to ensure smooth and efficient functioning.Key Responsibilities:<ul><li>Provide secretarial and administrative support to management and project teams.</li><li>Handle all incoming and outgoing communications including emails, phone calls, and letters.</li><li>Maintain and organize project files, contracts, and confidential documents.</li><li>Prepare reports, letters, minutes of meetings, and other business correspondence.</li><li>Coordinate with suppliers, subcontractors, and internal departments.</li><li>Assist with procurement documentation, quotations, and follow-ups.</li><li>Manage office supplies and inventory, ensuring a well-organized office environment.</li><li>Schedule meetings, appointments, and coordinate calendars.</li><li>Follow up on pending tasks with relevant departments or external parties.</li><li>Support HR/admin functions such as staff attendance, leave records, and basic payroll coordination.</li></ul>Requirements:<ul><li>Proven experience (2&ndash;4 years) in a similar role within the contracting or construction industry.</li><li>Excellent written and verbal communication skills in English (Arabic is a plus).</li><li>Proficient in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Strong organizational and multitasking abilities.</li><li>Knowledge of basic accounting and document control is an advantage.</li><li>Ability to handle confidential information with discretion.</li><li>Available to join immediately or with short notice preferred.</li></ul>Salary &amp; Benefits:<ul><li>Salary: AED 4,500 per month (all-inclusive)</li><li>Working Hours: 8 working hours, 8 AM &ndash; 5 PM, Monday to Saturday</li><li>Benefits: As per UAE labor law (visa, medical insurance, annual leave)</li></ul>To Apply: Please send your CV to Ms. Mary to info@mittalconstruction.ae with the subject line: Secretary cum Admin Application Job Type: Full-timePay: From AED4,500.00 per monthLanguage:<ul><li>Arabic (Preferred)</li></ul>

Secretary cum Receptionist cum Admin

EAULA WATER

<div>
 
 📍 Location: Dubai, UAE
 
 
 🕐 Schedule: Full-time, 6 days/week
 
 
 
 
 
 
 Role Overview
 
 
 
 
 
 
 We&rsquo;re hiring a highly organized and execution-focused Admin Coordinator to support ongoing rollout activities across multiple client sites. This is a coordination-heavy role involving stakeholder communication, scheduling, documentation, and follow-through.
 
 
 
 
 
 You&rsquo;ll play a key role in ensuring that all operational and technical workflows are well-synchronized, resources are mobilized on time, and execution is smooth and efficient.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Coordinate and schedule multi-departmental tasks to support client project launches and ongoing service activities.
 </li>
 <li>
 Liaise between internal teams (field, technical, support) to ensure process adherence and timely execution.
 </li>
 <li>
 Maintain trackers, update internal systems, and ensure all documentation is accurate and centrally managed.
 </li>
 <li>
 Anticipate and flag operational bottlenecks; work cross-functionally to resolve issues quickly.
 </li>
 <li>
 Assist with ongoing quality control, performance reporting, and administrative organization.
 </li>
 </ul>
 
 
 
 
 Ideal Candidate
 
 
 
 
 <ul>
 <li>
 3&ndash;5 years of experience in project coordination or admin planning roles.
 </li>
 <li>
 Proven ability to manage teams, timelines, and cross-functional workflows in fast-paced environments.
 </li>
 <li>
 Highly skilled in multitasking, time management, and problem-solving.
 </li>
 <li>
 Proficient in Excel, task tracking tools, scheduling calendars, and collaborative documentation systems.
 </li>
 <li>
 Proactive, detail-oriented, and confident in owning coordination across departments.
 </li>
 <li>
 Fluent in English with strong written and verbal communication skills.
 </li>
 </ul>
 
 
 
 
 If you&rsquo;re organized, dependable, and excited to grow within a high-performance team, we&rsquo;d love to hear from you.
 
 
 
 
</div>

Admin Coordinator

Veloche Interior and Exhibition

Job Summary:The Director&rsquo;s Secretary provides high-level administrative support to the Director of an Interior Fit-Out company. The role requires exceptional organizational skills, discretion, and the ability to manage multiple tasks efficiently. The ideal candidate will be familiar with the construction/interior fit-out industry and will act as a gatekeeper, liaison, and support system to ensure smooth day-to-day operations.Key Responsibilities: Executive Support:<ul><li>Manage the Director&rsquo;s calendar, schedule appointments, and coordinate meetings.</li><li>Screen and prioritize incoming emails, calls, and correspondence.</li><li>Prepare and edit reports, presentations, and other documents for internal and client meetings.</li><li>Attend meetings, take minutes, and follow up on action items.</li><li>Coordinate travel arrangements, including visas, itineraries, and accommodations.</li></ul>Administrative Tasks:<ul><li>Maintain confidential and sensitive documents and records.</li><li>Prepare monthly expense reports and oversee reimbursements.</li><li>Draft professional correspondence and handle communication on behalf of the Director.</li><li>Organize and maintain filing systems (both physical and digital).</li><li>Monitor deadlines and ensure timely completion of key tasks.</li></ul>Industry-Specific Support:<ul><li>Coordinate with project managers, designers, and suppliers to support the Director in project oversight.</li><li>Assist in compiling project proposals, bids, and tender documentation.</li><li>Maintain updated records of ongoing and upcoming interior fit-out projects.</li><li>Track project timelines and milestones relevant to the Director&rsquo;s involvement.</li></ul>Client &amp; Vendor Interaction:<ul><li>Liaise with clients, consultants, and vendors on behalf of the Director.</li><li>Handle sensitive client communication with professionalism and discretion.</li><li>Coordinate with accounts, procurement, and operations teams to relay directives from the Director.</li></ul>Job Type: Full-timePay: AED6,000.00 - AED7,000.00 per month

Executive Secretary - Interior Fitout

Little Scholar Nursery

We Are Hiring!We are seeking a dynamic and professional female receptionist/administrative assistant to join our team. The ideal candidate will have excellent organizational and communication skills, along with a positive attitude and a passion for delivering exceptional service.Key Responsibilities:<ul><li>Greet and assist visitors, parents, and staff in a friendly and professional manner.</li><li>Handle incoming calls, emails, and correspondence efficiently.</li><li>Manage administrative tasks such as maintaining records, filing, and scheduling.</li><li>Support daily operations, including handling accounts and office coordination.</li><li>Proficiently use Microsoft Office applications (Word, Excel, PowerPoint, etc.).</li></ul>Requirements:<ul><li>Previous experience in a similar role (receptionist or admin).</li><li>Strong knowledge of administrative and secretarial work.</li><li>Familiarity with accounts and basic bookkeeping is an advantage.</li><li>Excellent verbal and written communication skills.</li><li>Ability to multitask and work under minimal supervision.</li></ul>If you meet the above qualifications and are interested in this exciting opportunity, please apply for this position.Job Type: Full-timeExperience: Receptionist: 1 year (Preferred)Language: English (Preferred)Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthExperience:<ul><li>UAE: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>

Division Engineering Consultants

Division International Engineering Consultants is seeking to hire a highly competent Secretary / Office Manager who will be responsible for overseeing all administrative, HR, and PRO functions of the company. The ideal candidate must be experienced, detail-oriented, and able to handle sensitive tasks with discretion and professionalism.Key Responsibilities:<ul><li>Manage and supervise day-to-day office operations and administration.</li><li>Handle HR functions including employee onboarding, contracts, leave management, and record keeping.</li><li>Act as PRO for the company, managing all government relations:</li><li>Visa processing, Emirates ID, medicals, and residency renewals for employees.</li><li>Submission and follow-up with authorities (Immigration, Labour, DDA, Dubai Municipality, etc.).</li><li>Renewal of trade license, establishment card, and other corporate documents.</li><li>Draft, review, and manage company correspondence, reports, and official documents.</li><li>Coordinate with management to ensure compliance with company policies and UAE labor laws.</li><li>Maintain confidentiality, professionalism, and efficiency in all duties.</li></ul>Requirements:<ul><li>Minimum 5 years of relevant experience in the UAE in a combined Admin/HR/PRO role.</li><li>Strong knowledge of UAE labour laws, immigration processes, and government portals.</li><li>Excellent command of the English language (speaking and writing).</li><li>Proficiency in Microsoft Office applications.</li><li>Strong organizational, multitasking, and communication skills.</li><li>Must be available for immediate joining.</li></ul>Application: Interested candidates who meet the above criteria are invited to send their updated CV to careers@division-int.com with the subject line: Secretary / Office Manager (Admin, HR &amp; PRO).Job Type: Full-time

Secretary

Explore 247+ Admin secretary in Dubai this September. Find roles across top companies and apply now to boost your career.

247 admin secretary jobs IN Dubai

Administrative Secretary

Female Admin

Secretary cum Receptionist cum Admin

Admin Coordinator

Executive Secretary - Interior Fitout

Female Admin

Secretary