administration manager

chief operating officer

hr manager operations

office administrator

office executive

administration and operations executive

INFINITY MEDICAL TRAINING LLC OPC

Company DescriptionInfinity Medical Training is a specialized company focused on delivering high-quality medical content, facilitating medical accreditation processes, and supporting scientific publications. We serve healthcare professionals, medical institutions, and academic bodies all across the GCC region.Role DescriptionThis is a full-time on-site role for an Administrative and Operations Executive located in our Sharjah Office. As an Administrative and Operations Executive, you will be responsible for providing administrative support, managing office tasks, handling communications, and assisting in executive administrative duties.Qualifications<ul><li>Administrative Assistance and Executive Administrative Assistance skills</li><li>Strong Phone Etiquette and Communication abilities</li><li>Clerical Skills</li><li>Excellent organizational and time management skills</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Ability to prioritize tasks and work efficiently</li><li>Detail-oriented and proactive approach to work</li><li>Previous experience in a similar role is a Must</li><li>Maintaining and Updating vendor list</li><li>Following up with vendors through Calls/Emails/WhatsApp</li><li>Arrange shipments with different courier and follow-up until delivery</li><li>Handle petty cash, keep appropriate records and prepare expense report</li><li>Managing Vendor's List and Vendor Inquiry</li></ul>SalaryDepending on the candidate profile, the range of monthly package will be from 3,000.00 AED to 4,000.00 AED.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>How many years of Administration and Operations experience do you have?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>Arabic (Preferred)</li><li>English (Preferred)</li></ul>Location:<ul><li>Sharjah (Required)</li></ul>

Administration and Operations Executive

SMART LIFE TYPING SERVICES

Job Vacancy: Marketing Executive &amp; Office AssistantWe are looking for a dynamic and responsible Marketing Executive &amp; Office Assistant to join our team.Requirements:<ul><li>Valid UAE Driving License (mandatory)</li><li>Fluent in Hindi and English (spoken &amp; written)</li><li>Own visa candidates preferred</li><li>Previous experience in marketing and office administration is an advantage</li></ul>Job Responsibilities:<ul><li>Outdoor marketing activities</li><li>Client follow-ups and coordination</li><li>Handling office documentation and daily administrative tasks</li><li>Supporting management with marketing and office operations</li></ul>Location: SHARJAH - UAE Salary: To be discussed during interviewJob Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Marketing Executive And Office Assistant

Qate Manufacturing LLC/Qate Marine Services LLC

Job Title: HR cum Admin Executive (Male)Company: Qate Manufacturing LLCLocation: Sharjah, UAEJob Type: Full-timeJob DescriptionQate Manufacturing LLC is seeking a motivated and detail-oriented Male HR cum Admin Executive with 1&ndash;2 years of experience in Human Resources and Administration. The ideal candidate will support HR functions such as recruitment, employee documentation, and administrative coordination, while ensuring smooth day-to-day office operations.The selected candidate will support HR functions such as recruitment, employee engagement, documentation, and administrative coordination.Key Responsibilities<ul><li>Assist in recruitment activities, including job postings, interview coordination, and candidate follow-ups.</li><li>Manage employee onboarding, documentation, and HR filing systems.</li><li>Maintain attendance, leave records, and employee databases.</li><li>Coordinate administrative tasks with internal departments.</li><li>Prepare HR letters, memos, circulars, and reports as required.</li><li>Support employee engagement activities and company events.</li><li>Handle general office administration and provide support to management.</li></ul>Requirements<ul><li>Qualification: MBA in Human Resources (HR) or related field.</li><li>Experience: 1&ndash;2 years in HR/Admin roles.</li><li>Strong communication and interpersonal skills.</li><li>Good organizational and time-management abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Ability to maintain confidentiality and professionalism.</li><li>Valid UAE driving license is an added advantage.</li><li>Male candidates preferred</li></ul>Salary &amp; Benefits<ul><li>Competitive salary as per industry standards.</li><li>Opportunities for career growth and professional development.</li><li>Supportive and professional work environment.</li></ul>Job Types: Full-time, Permanent, FresherPay: From AED2,000.00 per month

Executive HR cum Admin

RM Staffing B.V.

Chief Operating Officer (COO) Position Overview We are seeking a Chief Operating Officer (COO) to oversee day to day administrative and operational functions of the business. Reporting directly to the CEO, the COO ensures the company executes its strategy efficiently, drives operational scalability, and maintains a high performance culture across all departments. Key Responsibilities Operational Leadership & Management <ul><li>Oversee Daily Operations: Direct and control all day to day activities across critical departments, including Operations, HR, IT, and other core business functions.</li><li>Process Optimization: Design, implement, and continuously monitor standardized procedures and workflows to maximize efficiency and productivity across the organization.</li><li>Risk Management: Identify, evaluate, and mitigate key operational risks to ensure compliance, business continuity, and organizational stability.</li></ul> Strategic Planning & Execution <ul><li>Strategy Implementation: Translate the CEO's long term vision and strategic goals into clear, actionable operational plans and departmental targets.</li><li>Performance Monitoring: Establish, track, and analyze key performance indicators (KPIs) and metrics, reporting performance insights to the CEO and recommending corrective actions.</li><li>Growth & Scalability: Lead initiatives that build the necessary infrastructure, technology, and organizational structure to support sustainable company growth.</li></ul> Financial & Resource Stewardship <ul><li>Budget Oversight: Collaborate with the CFO to manage the company's operating budget, controlling expenses and identifying opportunities to improve cost efficiency and profit margins.</li><li>Resource Allocation: Manage and allocate internal resources (personnel, technology, and capital) effectively to ensure all strategic projects and operations are fully supported.</li></ul> Talent & Culture Development <ul><li>Leadership Mentorship: Mentor and guide department heads and the senior leadership team, fostering a culture of accountability and continuous professional development.</li><li>Culture Champion: Act as a champion for the company's core values, ensuring the internal culture supports high performance and drives overall employee engagement and retention.</li></ul> Required Skills & Qualifications Experience & Executive Skills <ul><li>Experience: Minimum of 4+ years of progressive leadership experience.</li><li>Operational Expertise: Proven track record in scaling operations, driving organizational efficiency, and managing complex cross departmental functions.</li><li>Leadership: Demonstrated ability to mentor senior management, lead large teams, and foster a culture of accountability and high performance.</li><li>Process Knowledge: Expert knowledge of process improvement methodologies (e.g., Lean, Six Sigma) and strategic planning frameworks.</li></ul> Education & Certification <ul><li>Education: Bachelor's Degree in Business Administration, Operations Management, or a related field.</li><li>Relevant Certifications: Certifications in Executive Leadership, Strategic Management, or Process Improvement (e.g., Lean Six Sigma Black Belt) are highly beneficial.</li></ul> What We Offer <ul><li>Strategic Impact: Opportunity to directly influence and execute the company's core business strategy alongside the CEO and Board.</li><li>Executive Leadership: The chance to lead and mentor a high caliber team across all major operational units.</li><li>Collaborative Culture: A collaborative team culture focused on innovation and learning.</li><li>Flexibility: Remote working options.</li></ul>

Chief Operating Officer

ST STYLE

Job descriptionPersonal Assistant to Managing DirectorWe are seeking a proactive and organized Personal Assistant to support the Managing Director in the daily operations of our building material supply business. The ideal candidate will be responsible for managing schedules, handling correspondence, and providing administrative support to ensure smooth business operations. The role also involves liaising with suppliers, managing orders, and helping with customer communications related to the supply of building materials.Key Responsibilities- Manage the Managing Director&rsquo;s calendar, appointments, and meetings.- Handle incoming calls, emails, and other correspondence on behalf of the Managing Director.- Prepare reports, presentations, and other business-related documents.- Organize travel arrangements, including transportation and accommodations.- Assist in managing and tracking orders from suppliers and ensuring timely deliveries.- Coordinate with warehouse and logistics teams to monitor stock levels and replenishment schedules.- Liaise with clients, suppliers, and contractors to resolve any order-related issues.- Conduct market research and assist in supplier negotiations.- Maintain an organized filing system for both physical and digital documents.- Track and follow up on tasks and projects assigned to team members by the Managing Director.- Handle ad hoc assignments such as event planning, personal errands, and team support.Skills and Qualifications- Proven experience as a Personal Assistant or Executive Assistant (experience in the building material supply industry is a plus).- Excellent organizational and time management skills.- Strong verbal and written communication skills.- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other administrative tools.- Ability to manage multiple tasks and priorities in a fast-paced environment.- Knowledge of building materials, construction terms, or supply chain management is an advantage.- Attention to detail, problem-solving skills, and discretion when handling confidential information.Education- A bachelor&rsquo;s degree in business administration, management, or a related field is preferred.Job Types: Full-time, Permanent, Contract

Personal Assistant to Managing Director

Air Arabia

<div>
 
 Job Purpose
 
 
 
 To provide high-level administrative and organizational support by managing the Line Manager&rsquo;s schedule, coordinating meetings and travel arrangements, partnering with stakeholders on various events and engagements, always ensuring efficiency and professionalism in all interactions.
 
 
 
 Key Result Responsibilities
 
 
 
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 Organizes the Line Manager&rsquo;s internal and external meetings, including agenda preparation, venue coordination, logistics and any actions requiring follow ups.
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 Coordinates comprehensive travel arrangements including flights, accommodation, transportation, itinerary, documentation, and contact lists.
 </li>
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 Partners with stakeholders to organize corporate events and gatherings, managing logistics, communication, and task allocation.
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 Oversees additional daily administrative operations as per need, ensuring efficiency, proper workflow, and adherence to organizational procedures.
 </li>
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 Maintains a professional and supportive office environment; closely follows up on pending matters and keeps the Line Manager updated.
 </li>
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 Handles inquiries of various nature, including those involving confidential and sensitive information, with discretion and clarity.
 </li>
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 Builds and maintains strong working relationships across the company and with external partners.
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 Working closely with the Executive Administrator.
 
 
 </li>
 </ul>
 
 Qualifications (Academic, Training, Languages)
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree is required, preferably in Management, Business Administration, or a related field.
 </li>
 <li>
 Strong verbal and written communication skills with high accuracy.
 </li>
 <li>
 Proficiency in Microsoft Office applications and web research tools.
 </li>
 <li>
 Fluency in English and Arabic.
 
 
 </li>
 </ul>
 
 Work Experience
 
 
 
 <ul>
 <li>
 1-2 years of experience in a corporate environment, preferably in an administrative role.
 </li>
 <li>
 Strong organizational skills with the ability to manage priorities, information, and time effectively in dynamic environments.
 </li>
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 Experience engaging professionally with senior leaders, officials, VIP clients, and the general public is preferred.
 </li>
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 Reliable, proactive, and committed to delivering high-quality work.
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 Composed, patient, and able to maintain professionalism under pressure.
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 Strong analytical and problem-solving abilities, with sound judgment.
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 <li>
 Proven ability to handle data, records, and resources efficiently.
 </li>
 <li>
 Detail-oriented, multi-tasking, and capable of working in fast-paced settings.
 </li>
 </ul>
</div>

Office Executive

Xad Technologies

<div>
 
 Position Summary
 
 
 
 
 HR Operations Manager Job Description
 
 
 
 The HR Operations Manager oversees all HR administrative and operational functions, ensuring compliance with UAE labor laws, smooth HR processes, and efficient employee lifecycle management. This role focuses on payroll, attendance, leave management, HR policies, employee records, and HR systems, rather than recruitment.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage HR administrative operations, including employee records, contracts, and documentation
 </li>
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 Ensure accurate and timely processing of payroll, attendance, and leave management
 </li>
 <li>
 Administer HR policies, procedures, and compliance with UAE labor laws
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 Handle visa, work permit, and labor law compliance for employees in the UAE
 </li>
 <li>
 Manage HR systems (HRIS/ERP) and maintain data integrity
 </li>
 <li>
 Support onboarding and offboarding processes from an operational standpoint
 </li>
 <li>
 Prepare HR reports, dashboards, and analytics for management
 </li>
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 Coordinate with finance and other departments for HR-related operational requirements
 </li>
 <li>
 Implement and monitor HR workflows and standard operating procedures
 </li>
 <li>
 Ensure smooth communication and support for employee inquiries related to HR operations
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelors degree in Human Resources, Business Administration, or related field
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 5+ years of experience in HR operations or HR administration
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 Knowledge of UAE labor law, visa regulations, and HR compliance
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 Experience with HRIS, payroll software, and HR systems
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 Strong organizational, analytical, and problem-solving skills
 
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
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 Payroll processing and benefits administration
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 HR policy implementation and compliance
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 HRIS/HR software management
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 <li>
 Reporting and HR analytics
 </li>
 <li>
 Attention to detail and process orientation
 </li>
 <li>
 Communication and cross-department coordination
 
 </li>
 </ul>
</div>

HR Manager Operations

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