administrative assistant

executive assistant

female hr admin/secretary Jobs in Sharjah

female hr admin/secretary

office administrator (local nationals only) Jobs in Sharjah

office administrator (local nationals only)

office administrator/receptionist Jobs in Sharjah

office administrator/receptionist

office administrator

Petra ADWOA training institute

<p><b>Position:</b> Office Administrator cum Receptionist<br/><b>Location:</b> Petra Adwoa Training Institute &ndash; Sharjah, UAE<br/><b>Reports to:</b> Institute Director</p><p><b>Role Overview:</b></p><p>The Office Administrator cum Receptionist will be the first point of contact for students, parents, staff, and visitors at Petra Adwoa Training Institute. This role combines administrative support with front-desk responsibilities to ensure smooth daily operations and excellent customer service.</p><p><b>Key Responsibilities:Reception &amp; Front Desk Duties</b></p><ul><li>Greet and welcome students, parents, staff, and visitors in a professional manner.</li><li>Handle incoming calls, emails, and WhatsApp inquiries; direct them to the appropriate department.</li><li>Manage student inquiries and provide accurate information about courses, schedules, and services.</li><li>Maintain a neat and organized reception area, ensuring a professional image for the institute.</li></ul><p><b>Administration &amp; Office Management</b></p><ul><li>Maintain student registration records, files, and databases (both physical and digital).</li><li>Prepare and manage correspondence, reports, and documents.</li><li>Assist in scheduling classes, meetings, and events for the institute.</li><li>Support academic and administrative staff with day-to-day operational needs.</li><li>Ensure timely follow-up with prospective students and parents.</li><li>Maintain and monitor office supplies and equipment; liaise with vendors when necessary.</li></ul><p><b>Finance &amp; Record Keeping</b></p><ul><li>Support in handling student fee collection, issuing receipts, and updating records.</li><li>Assist with basic bookkeeping, invoices, and petty cash management.</li><li>Maintain confidentiality of financial and student records at all times.</li></ul><p><b>Customer Service &amp; Support</b></p><ul><li>Provide high-quality customer service to students and parents, addressing queries promptly.</li><li>Support the admissions process by assisting with application forms, documentation, and enrollment.</li><li>Coordinate with faculty and trainers to ensure smooth communication with students.</li></ul><p><b>Qualifications &amp; Skills:</b></p><ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field.</li><li>Prior experience in administration and/or front-desk/reception roles (preferably in education/training sector).</li><li>Strong communication and interpersonal skills (English is required; Arabic is an advantage).</li><li>Proficiency in MS Office (Word, Excel, PowerPoint) and basic accounting software.</li><li>Well-organized, detail-oriented, and able to manage multiple tasks.</li><li>Professional, friendly, and customer-focused personality.</li></ul><p><b>Working Hours &amp; Benefits:</b></p><ul><li>Full-time position, 6 days a week.</li><li>Competitive salary with performance-based incentives.</li><li>Training and professional development opportunities within the institute.</li><li>Friendly and supportive work environment.</li></ul><p>Job Type: Full-time</p><p>Pay: From AED2,500.00 per month</p>

Office Administrator/Receptionist

Enerflex

<div><div><div><div><div><b>Business Unit: </b>United States of America
</div></div></div></div><div><div><div><div><b>Location:
</b>Sharjah, AE
</div></div></div></div><div><div><div><div><b>Travel: </b>None
</div></div></div></div><div><div><div><div><b>Req ID: </b>3258
</div></div></div></div><div><div><div><div><p>Office Administrator (Local Nationals only)
</p></div></div></div></div><div><div><div><div><div><div><div><div><b>Summary</b></div>
</div><div><div>
Responsible for various administrative tasks, greeting visitors, and answering telephones. Additionally, assist multiple departments with travel, meeting arrangements, and other job requirements when needed.</div></div></div><div><div><div><b>
Principle Responsibilities and Duties</b></div>
</div><div><ul><li>Greet visitors with a positive attitude, ensure they are signed in, and direct them to the appropriate location</li>
<li>Answer and transfer calls in a pleasant, professional, and timely manner</li>
<li>Handle employee travel arrangements, including booking flights, car rentals, and hotels, and coordinate with colleagues in other entities when needed</li>
<li>Draft, stamp, and send company letters, ensuring the Letter Log is updated and accurate</li>
<li>Arrange company meetings for assigned departments, coordinating conference rooms and food as needed</li>
<li>Collaborate with the employee engagement committee to organize event locations and materials, ensuring they are communicated through the correct channels</li>
<li>Process administrative-related invoices and forward them to the finance department with the appropriate approvals and coding</li>
<li>Ensure business cards and nameplates are prepared and issued as requested</li>
<li>Handle emails (e.g., RFQ, ITT, EOI, and vendor invoices), forwarding relevant messages to the appropriate departments or individuals.</li>
<li>Coordinate document courier services, package pickups, and distributions, keeping accurate logs</li>
<li>Monitor office supplies and materials to ensure stock availability at all times</li>
<li>Work with procurement to register new vendors and raise SAP PRs as necessary</li>
<li>Assist with PRO work and other team projects as needed</li>
<li>Coordinate internal and external events, preparing necessary training supplies when requested</li>
<li>Schedule pest control, maintenance, and waste collection with third-party vendors as needed</li>
<li>Record minutes of meetings, and prepare presentations and reports as required by management</li>
<li>Comply with all Enerflex HR, Quality, HSE, and all the Company policies, procedures, processes, work instructions and guidelines</li>
<li>Perform all other duties as assigned by Supervisor / Manager</li>
</ul></div></div><div><div><div><b>Qualifications</b></div>
</div><div><ul><li>Minimum High School diploma or equivalent required; some college experience preferred</li>
<li>Intermediate skill level for Microsoft office products</li>
<li>Fluent in English command (written and spoken). Arabic is a plus</li>
<li>Ability to multi-task, prioritize, take initiative, and work efficiently under pressure</li>
<li>Excellent interpersonal, communication, and organizational skills, with a positive attitude and high integrity</li>
</ul></div></div><div><div><div><b>Physical Requirements</b></div>
</div><div><div>
Office base environment. Flexibility is required.</div></div></div></div><br>
<div></div>
<div><b>About Us:</b></div><br>
<div></div><div><b>Transforming Energy for a Sustainable Future.</b> Enerflex is a premier integrated global provider of energy infrastructure solutions, covering gas processing, compression, power generation, refrigeration, cryogenic, energy transition, and water solutions. We proudly employ more than 5,000 highly skilled employees across over 25 countries worldwide.<br>
<br>
Enerflex places its core <b>Values of Integrity, Commitment, Creativity, and Success</b> into action across all aspects of the business. Our innovation, strong commitment to safety, and superior service to our customers positions us as the optimal partner to meet the needs of the dynamic energy industry.<br>
<br>
We foster a culture of ensuring our employees have the tools to do their jobs right, but to also thrive in their roles. We pride ourselves in our competitive wages, extensive rewards programs, celebration of successes of individuals and teams, and are committed to ensuring Enerflex remains a safe and inclusive space for all.</div><br>
<div></div>
<div><b>Enerflex is an Equal Opportunity Employer</b></div>
<div>Enerflex grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state, or local law. Equal employment opportunities are provided in recruitment, hiring, promotions, wages, benefits, and other terms, conditions, and privileges of employment.</div><br>
<div></div>
<div><b>Disclaimer</b></div>
<div>The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, tasks, duties, knowledge, skills, and abilities required.</div></div></div></div></div></div><p></p>

Office Administrator (Local Nationals only)

INPUT TECHNOLOGIES

<p><b>Job Title:Accountant &amp; Office Administrator</b></p><p><b>Department:Finance &amp; Administration</b></p><p><b>Reports To:Managing Director / Financial Controller</b></p><p><b>Position Overview</b></p><p>The Accountant &amp; Office Administrator is responsible for managing the accounting and financial operations of the company and its subsidiaries. This role ensures accuracy, compliance, and efficiency across financial records, VAT and tax submissions, bank reconciliations, and procurement activities. The position also involves supporting real estate operations through tenant management, contract handling, and payment collections.</p><p><b>Key Responsibilities</b></p><p><b>1. Accounting &amp; Financial Management</b></p><ul><li>Maintain accurate and up-to-date bookkeeping for all company entities and subsidiaries.</li><li>Prepare and post journal entries, ensuring proper classification and documentation.</li><li>Perform monthly <b>bank reconciliations</b> for all business accounts.</li><li>Manage accounts payable and receivable functions, including payment processing and collections.</li><li>Record and register all sales transactions in the financial system accurately and on time.</li><li>Prepare monthly, quarterly, and annual financial reports as required by management.</li></ul><p><b>2. Taxation &amp; Compliance</b></p><ul><li>Handle <b>VAT filings</b>, reconciliations, and ensure full compliance with UAE Federal Tax Authority (FTA) regulations.</li><li>Support <b>corporate tax</b> preparation, filing, and coordination with external auditors or tax advisors.</li><li>Maintain organized and up-to-date tax documentation to ensure timely submission and audit readiness.</li></ul><p><b>3. Procurement &amp; Office Administration</b></p><ul><li>Manage <b>office procurement</b>, including vendor selection, quotations, and purchase orders.</li><li>Maintain proper documentation for all procurement transactions and supplier agreements.</li><li>Ensure efficient operation of the backend office and administrative functions.</li><li>Coordinate with suppliers and service providers to ensure timely delivery and cost-effective procurement.</li></ul><p><b>4. Real Estate Operations Support</b></p><ul><li>Handle <b>tenant management</b> for the company&rsquo;s real estate business, including new contracts, renewals, and terminations.</li><li>Manage <b>rent collection</b>, issue receipts, and maintain accurate financial records for each tenant.</li><li>Ensure compliance with lease terms and follow up on overdue payments.</li><li>Coordinate with maintenance teams or property management for tenant-related issues.</li></ul><p><b>5. Reporting &amp; Coordination</b></p><ul><li>Prepare and submit periodic financial summaries and management reports.</li><li>Liaise with the management team regarding cash flow, budget utilization, and expense control.</li><li>Assist in the <b>annual audit process</b> by providing required financial documentation.</li><li>Collaborate with subsidiaries to consolidate financial statements and ensure consistency in accounting practices.</li></ul><p><b>Qualifications &amp; Requirements</b></p><ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or a related field.</li><li>Minimum 3&ndash;5 years of experience in accounting, preferably within the UAE.</li><li>Proficiency in accounting software (e.g., QuickBooks, Zoho Books, or equivalent).</li><li>Strong knowledge of <b>UAE VAT</b> and <b>Corporate Tax</b> regulations.</li><li>Excellent attention to detail, organizational, and communication skills.</li><li>Ability to manage multiple entities and handle confidential information with integrity.</li><li><b>Valid UAE Driving License is required.</b></li></ul><p><b>Preferred Skills</b></p><ul><li>Experience in real estate accounting or property management.</li><li>Familiarity with ISO or internal control frameworks.</li><li>Strong analytical and reporting skills.</li><li>Ability to work independently and meet deadlines.</li></ul><p>Job Type: Full-time</p>

Real estate Accountant

DEEP SEA AIR CONDITIONS SERVICES

<p>Apply only if you are from Philippines - Female applicants</p><p>Must have admin/procurement/accounting experience, Preferably residing in Sharjah</p><p>Experience in Marine Industry is a plus</p><p>Candidate must speak in fluent English</p><p>Submit your CV to gm@deepseaservices.com</p><p>Website: www.deepseaservices.com</p><p>Benefits: Working Visa, Health Insurance, Yearly evaluation for increase based on performance</p><ul><li>Identify and pursue new business opportunities to achieve sales targets.</li><li>Develop and maintain relationships with existing clients to ensure repeat business.</li><li>Conduct market research to identify trends and competitor activities.</li><li>Negotiate and close deals with clients.</li><li>Plan and execute digital marketing campaigns (email, social media).</li><li>Create and manage content for marketing materials, websites, and social media.</li><li>Handle incoming calls, emails and inquiries.</li><li>Support daily administrative and office management tasks.</li><li>Performs clerical works such as photocopying, scanning &amp; filing.</li><li>Must have knowledge in Word and Excel.</li><li>Must be confident on writing email and letters.</li></ul><p>Job Type: Full-time</p><p>Ability to commute/relocate:</p><ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Preferred)</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,000.00 - AED2,500.00 per month</p>

Administrator

Business Corridor

<p>We are looking for a competent HR admin cum secretary to help with the organization and running of the daily operations of the company. The ideal candidate will be a hard-working professional able to undertake combined functions of human resources, general administration, and secretarial support. The role requires a highly organized, detail-oriented, and discreet professional who can handle multiple tasks and responsibilities.</p><p><b>Responsibilities</b></p><ul><li>HR basic duties</li><li>Maintaining employee files and databases, such as daily attendance and monitoring leaves.</li><li>Preparing HR-related documents like offer letters, employment contracts and salary certificates, etc.</li><li>Secretarial duties, maintaining office meeting notes and records</li><li>Organize office and assist associates in ways that optimize procedures</li><li>Schedule and plan meetings and appointments</li><li>Provide support or assistance as needed.</li></ul><p><b>Skills</b></p><ul><li>Proven experience in relevant role</li><li>Knowledge of back-office computer systems</li><li>Excellent organizational and time management skills</li><li>Excellent written and verbal communication skills</li><li>Proficiency in MS Office</li><li>English and Tagalog speaking</li></ul><p>Job Types: Full-time</p><p>Pay: 2500 - 4000 per Month</p><p>Schedule:</p><ul><li>9 am to 5:30 pm</li></ul><p>NO TOURIST VISA!! Applicants on tourist visas will not be called for interviews.</p><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED4,000.00 per month</p>

FEMALE HR Admin/Secretary

<p>Apply only if you are from Philippines - Female applicants</p><p>Must have admin/procurement/accounting experience, Preferably residing in Sharjah</p><p>Experience in Marine Industry is a plus</p><p>Candidate must speak in fluent English</p><p>Submit your CV to gm@deepseaservices.com</p><p>Website: www.deepseaservices.com</p><p>Benefits: Working Visa, Health Insurance, Yearly evaluation for increase based on performance</p><ul><li>Identify and pursue new business opportunities to achieve sales targets.</li><li>Develop and maintain relationships with existing clients to ensure repeat business.</li><li>Conduct market research to identify trends and competitor activities.</li><li>Negotiate and close deals with clients.</li><li>Plan and execute digital marketing campaigns (email, social media).</li><li>Create and manage content for marketing materials, websites, and social media.</li><li>Handle incoming calls, emails and inquiries.</li><li>Support daily administrative and office management tasks.</li><li>Performs clerical works such as photocopying, scanning &amp; filing.</li><li>Must have knowledge in Word and Excel.</li><li>Must be confident on writing email and letters.</li></ul><p>Job Type: Full-time</p><p>Ability to commute/relocate:</p><ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Preferred)</li></ul><p>Job Type: Full-time</p><p>Pay: From AED2,000.00 per month</p>

Admin

Auto control Process Instrumentation Pvt Ltd

<p><b>Job Summary:</b></p><p>We are looking for enthusiastic and well-organized <b>Admin/Receptionists</b> to join our team. The ideal candidates will handle front office operations, assist with administrative tasks, and support visa processing and documentation. The role requires strong communication, multitasking, and organizational skills to ensure smooth daily office operations.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage front desk and greet visitors in a professional and friendly manner.</li><li>Handle incoming calls, emails, and correspondence efficiently.</li><li>Maintain and update employee records and administrative files.</li><li>Coordinate with the concerned departments and government liaison officers for employee visa processing, renewals, and documentation.</li><li>Assist in scheduling meetings, preparing reports, and handling office logistics.</li><li>Support procurement and coordination of office supplies and maintenance.</li><li>Manage courier services, incoming/outgoing mails, and visitor logs.</li><li>Provide administrative support to management and other departments when required.</li><li>Maintain a clean and organized reception area.</li></ul><p><b>Requirements:</b></p><ul><li>Female candidates only.</li><li>Nationalities required:</li><li><b>1 Philippine candidate</b></li><li><b>1 India candidate (must be fluent in Hindi)</b></li><li>Bachelor&rsquo;s degree or equivalent qualification.</li><li>1&ndash;2 years of experience in administration, receptionist duties, or visa processing in the UAE.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Excellent communication and interpersonal skills.</li><li>Professional appearance and pleasant personality.</li><li>Ability to handle confidential information with discretion.</li></ul><p>Interested candidates can share their CV's on <b>hr.global@autocontrolpi.com</b></p><p>Job Type: Full-time</p><p>Pay: AED1.00 - AED2.00 per month</p>

Receptionist/Administrative Assistant

Explore 180+ Office administrator in Sharjah this November. Find roles across top companies and apply now to boost your career.