accountant/ admin coordinator Jobs in Sharjah

accountant/ admin coordinator

administrative assistant (female) Jobs in Sharjah

administrative assistant (female)

assistant office manager

office assistant

office assistant (female) Jobs in Sharjah

office assistant (female)

office administrator

Al Qaisi Group of Companies

<p><b>Job Summary</b></p><p>We are looking for a proactive and well-organized <b>Real Estate Administrator</b> to join our Sharjah office. The ideal candidate should have <b>previous experience in real estate administration (preferably in Sharjah), strong organizational skills, and a valid UAE driving license</b>. The role involves supporting the day-to-day operations of the office, preparing property documentation, coordinating with clients and government authorities, and ensuring all records are maintained accurately.</p><p><b>Key Responsibilities</b></p><ul><li>Manage the day-to-day administrative operations of the real estate office.</li><li>Prepare and maintain property listings, tenancy contracts, sales agreements, and other real estate documentation.</li><li>Coordinate with property owners, tenants, buyers, and agents.</li><li>Schedule property viewings and client appointments.</li><li>Maintain accurate records of properties, contracts, and client information.</li><li>Follow up on renewals, tenancy expiries, and outstanding documentation.</li><li>Coordinate with municipalities, developers, and relevant authorities when required.</li><li>Prepare reports, correspondence, and presentations.</li><li>Handle incoming calls, emails, and client inquiries professionally.</li><li>Support management with administrative and operational tasks.</li><li>Travel within the UAE for business-related requirements when necessary.</li></ul><p><b>Requirements</b></p><ul><li>Minimum <b>5 years of UAE experience</b> in real estate administration.</li><li>Valid <b>UAE Driving License</b> (mandatory).</li><li>Excellent written and verbal communication skills in English.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook).</li><li>Experience using CRM systems and real estate portals such as Property Finder and Bayut is preferred.</li><li>Strong organizational and time management skills.</li><li>Ability to work independently and manage multiple tasks efficiently.</li></ul><p><b>Salary &amp; Benefits</b></p><ul><li>UAE Employment Visa</li><li>Medical Insurance</li><li>Annual Leave as per UAE Labour Law</li><li>Career growth opportunities</li></ul><p><b>Location:</b> Sharjah, UAE</p><p>Work Location: In person</p>

Real Estate Administrator (Sharjah)

BABYGROW FZC

<p>We are seeking a highly organized, proactive, and professional Secretary to the Managing Director to provide comprehensive executive and administrative support. The ideal candidate will possess exceptional communication, coordination, and organizational skills, with the ability to handle confidential information, manage multiple priorities, and ensure the smooth functioning of the MD's office.</p><p>Key Responsibilities</p><ul><li>Manage the Managing Director's calendar, appointments, meetings, and travel arrangements.</li><li>Screen, prioritize, and respond to emails, phone calls, and correspondence on behalf of the MD.</li><li>Prepare meeting agendas, presentations, reports, minutes of meetings (MOM), and follow-up action plans.</li><li>Coordinate with department heads to monitor task progress and ensure timely completion of action items.</li><li>Draft professional emails, letters, reports, and official documents.</li><li>Handle confidential information with the highest level of discretion and professionalism.</li><li>Organize and maintain digital and physical filing systems for easy document retrieval.</li><li>Coordinate local and international travel, including visas, hotel bookings, flights, and itineraries.</li><li>Prepare weekly and monthly management reports and dashboards.</li><li>Follow up with internal teams on pending approvals, projects, and deadlines.</li><li>Assist in organizing management meetings, corporate events, exhibitions, and business visits.</li><li>Maintain records of contracts, agreements, licenses, and important company documents.</li><li>Coordinate with external stakeholders, suppliers, government authorities, and business partners when required.</li><li>Support the MD in business planning, project coordination, and special assignments.</li><li>Ensure efficient day-to-day administration of the MD's office.</li></ul><p>Requirements</p><ul><li>Bachelor's degree in Business Administration, Management, or a related field.</li><li>Minimum 5 years of experience as an Executive Secretary, Executive Assistant, or Secretary to Senior Management.</li><li>Excellent written and verbal communication skills in English.</li><li>Advanced proficiency in Microsoft Office, especially Excel, PowerPoint, Word, and Outlook.</li><li>Strong report preparation, presentation, and documentation skills.</li><li>Excellent organizational, planning, and time management abilities.</li><li>Ability to work under pressure and manage multiple priorities with minimal supervision.</li><li>High level of integrity, professionalism, and confidentiality.</li><li>Strong interpersonal and stakeholder management skills.</li><li>Experience coordinating with multiple departments and senior management.</li></ul><p>Pay: AED3,500.00 - AED4,000.00 per month</p><p>Work Location: In person</p>

Secretary

University of Sharjah

<div></div><div><div><div><div>CATEGORY</div> <div>Non Faculty Vacancies</div>
</div><br>
<div><div>College</div> <div>Departments</div>
</div><br>
<div><div>Department</div> <div>Vice Chancellor Office for Graduate Studies and Research</div>
</div><br>
<div><div>Job Purpose</div>
<div><p>As a Head of Technology Transfer Office you are requested to provide strategic leadership, operational direction, and oversight for the University of Sharjah&rsquo;s Technology Transfer Office (TTO). The role is responsible for driving intellectual property (IP) protection, technology commercialization, venture creation, industry partnerships, and building a thriving innovation ecosystem aligned with the University&rsquo;s overall mission and strategic goals.<br>
<br>
</p></div></div><br>
<div><div>Main accountabilities &amp; expectations</div>
<p></p><div><h3 class="jobSectionHeader"><b>Strategic Leadership and Governance</b></h3>
<p><b>1.</b> Lead the development and execution of the TTO&rsquo;s long-term strategic and operational plans, ensuring alignment with institutional priorities, international best practices, and the University's overall mission.</p>
<p><b>2.</b> Establish a clear vision for the TTO that emphasizes innovation, economic impact, and societal benefit.</p>
<p><b>3.</b> Formulate and track Key Performance Indicators (KPIs) to evaluate the TTO's operational efficiency, financial metrics, and overall strategic success.</p>
<h3 class="jobSectionHeader"><b>Intellectual Property (IP) Management and Disclosure</b></h3>
<p><b>4.</b> Oversee the identification, evaluation, disclosure, protection, maintenance, and expansion of the University&rsquo;s intellectual property portfolio.</p>
<p><b>5.</b> Liaise directly with researchers and inventors to evaluate the commercial potential of inventions and guide them through disclosure and application processes.</p>
<p><b>6.</b> Facilitate patent applications in coordination with legal/IP counsel, tracking application progress, managing filing requirements, and taking necessary actions to ensure successful registration and maintenance.</p>
<h3 class="jobSectionHeader"><b>Commercialization, Licensing, and Entrepreneurship</b></h3>
<p><b>7.</b> Formulate and implement comprehensive marketing and business development strategies to showcase university innovations, attract investors, and identify prospective licensees.</p>
<p><b>8.</b> Lead contract negotiations and finalize licensing, option, and technology transfer agreements with industry partners to commercialize university IP.</p>
<p><b>9.</b> Foster and support the creation of university-affiliated spin-offs and startups by providing access to incubation resources, mentorship, funding opportunities, and venture guidance.</p>
<p><b>10.</b> Develop and manage strategic partnerships with external ecosystem players, including incubators, accelerators, venture capital firms, corporate partners, and government entities.</p>
<h3 class="jobSectionHeader"><b>Operational Management and Continuous Improvement</b></h3>
<p><b>11.</b> Drive continuous improvement across TTO systems, workflows, and policies&mdash;benchmarking against global best practices to maximize productivity and cost-efficiency.</p>
<p><b>12.</b> Supervise the preparation, review, and timely delivery of accurate departmental reports, executive briefs, and analytical dashboards for senior leadership.</p>
<p><b>13.</b> Perform any other job-related tasks or special projects as assigned by the Vice Chancellor for Research and Graduate Studies.</p>
<h3 class="jobSectionHeader"><b>People and Team Leadership</b></h3>
<p><b>14.</b> Supervise daily department operations, setting clear individual/team performance goals, assigning responsibilities, and ensuring equitable workload distribution.</p>
<p><b>15.</b> Conduct regular performance appraisals, offer constructive feedback, and provide on-the-job training to foster personal and professional staff development.</p>
<p><b>16.</b> Lead recruitment and talent acquisition for the TTO, including defining job profiles, screening candidates, and participating in interviews to secure top talent.</p>
<p><b>17.</b> Perform any other strategic or operational duties as assigned by the Line Manager, ensuring alignment with the department&rsquo;s objectives and the University&rsquo;s broader institutional priorities.<br>
<br>
</p></div></div><br>
<p></p><div><div>Required Skills</div>
<div><div><ul><li>Excellent oral and written communication skills and the ability to prepare professional documents, in both</li></ul>
<div>Arabic and English.</div>
<ul><li>Excellent working knowledge of personal computer applications with an emphasis on MS Office applications</li></ul>
<div>such as Excel, Word, and Teams.</div>
<ul><li>Deep understanding of national and international patent laws, filing procedures, and statutory requirements.</li></ul>
<ul><li>Ability to conduct comprehensive IP audits and maintain multi-disciplinary patent portfolios.</li></ul>
<ul><li>Expertise in assessing invention disclosures for novelty, non-obviousness, and commercial viability.</li></ul>
<ul><li>Capability to perform freedom-to-operate (FTO) analyses, landscape reviews, and competitive intelligence</li></ul>
<div>assessments.</div>
<ul><li>Proficiency in sizing target markets, validating value propositions, and identifying prospective industry</li></ul>
<div>licensees.</div>
<ul><li>Proven track record in negotiating complex licensing terms, royalty structures, equity stakes, and milestone</li></ul>
<div>payments.</div>
<ul><li>Ability to navigate multi-party negotiations involving university researchers, corporate entities, and investors.</li></ul>
<ul><li>Sound knowledge of contract law, IP indemnification, term sheets, and material transfer agreements.</li></ul>
<ul><li>Expertise in guiding academic entrepreneurs through spin-off incorporation, cap table structuring, and</li></ul>
<div>governance.</div>
<ul><li>Proficiency in designing entrepreneurship bootcamps, incubator programs, and pitch showcases.</li></ul>
<ul><li>Expertise in ensuring institutional compliance with university governance, export control laws, and</li></ul>
<div>government research regulations.</div>
<ul><li>Ability to conduct due diligence on corporate partners and investors to protect institutional assets and</li></ul>
<div>reputation.<br>
<br>
</div></div></div></div><br>
<div><div>Desirable Requirements</div>
<p></p><div><ul><li>Minimum of Business Administration (MBA), Law (LL.M.), Engineering, Physical Sciences, Life Sciences,</li></ul>
<div>or a related technology field from an accredited institution.</div>
<ul><li>A Ph.D. in a STEM field (Science, Technology, Engineering, or Mathematics) will add an advantage.</li></ul>
<ul><li>Professional Certificates in Licensing, Technology Transfer, or Patent Registration will add an advantage.</li></ul>
<ul><li>8-10 years of UAE experience in technology transfer, intellectual property management, corporate business</li></ul>
<div>development, licensing, or venture creation.</div>
<ul><li>At least 4-5 years in a senior supervisory or management capacity, leading teams, managing department</li></ul>
<div>budgets, and overseeing operational workflows.</div>
<div><ul><li>Priority to UAE Nationals.<br>
</li></ul></div></div></div><br>
<p></p><div><div>Job Location</div> <div>University of Sharjah (Main)</div>
</div><br>
<div><div>Job Criteria</div>
<div><div><div><div><div>Gender</div> <div>, Male, Female,</div>
</div><br>
<div><div>Qualifications</div> <div>Bachelor's degree/higher diploma</div>
</div><br>
<div><div>Relevant Experience</div> <div>8</div>
</div><br>
<div><div>Living In UAE</div> <div>Open for all</div>
</div><br>
<div><div>Nationality</div> <div>, All,</div></div></div></div></div></div></div></div>

Head of Technology Transfer Office

Blueline furniture factory LLC

<p>Position: Executive / Personal Assistant</p><p>Location: Sharjah, UAE</p><p>Salary: AED 5,000</p><p>Please ensure the post includes all the details provided below and is published on all relevant channels to maximize its reach.</p><p>* Previous experience as an Executive Assistant, Personal Assistant, or Secretary</p><p>* Excellent communication and organizational skills</p><p>* Proficient in Microsoft Office</p><p>* Fast learner, reliable, and quick-witted</p><p>* Strong initiative and ability to work independently</p><p>* Experience in a fit-out or interior design company is a plus</p><p>Pay: Up to AED5,000.00 per month</p><p>Work Location: In person</p>

Executive / Personal Assistant

Al Qudra Contracting

<p><b>Key Responsibilities:</b></p><ul><li>Assist with full-cycle recruitment: post job ads, screen resumes, schedule interviews, and conduct initial candidate evaluations.</li><li>Coordinate the onboarding and offboarding processes, including orientation, documentation, and equipment setup for new hires.</li><li>Maintain accurate employee records, personnel files, and HR databases in compliance with company policies.</li><li>Administer employee benefits, attendance logs, leave requests, and assist with monthly payroll preparation.</li><li>Serve as a primary point of contact for employee inquiries regarding HR policies, benefits, and procedures.</li><li>Support HR initiatives, team-building events, and workplace culture improvements.</li></ul><p><b>Requirements:</b></p><ul><li>Proven experience as an HR Coordinator, HR Assistant, or similar administrative role (2&ndash;5 years preferred).</li><li>Solid understanding of HR functions, labor laws, and best practices.</li><li>Proficiency in HRIS (Human Resources Information Systems) and MS Office (Excel, Word, PowerPoint).</li><li>Strong communication, interpersonal, and problem-solving skills.</li><li>Excellent organizational skills with high attention to detail and confidentiality.</li><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li></ul><p>Pay: AED1.00 per month</p><p>Work Location: In person</p>

HR Coordinator

SAHARA International Group for Glass and Architectural Products

<p><b>Urgently Required for Sahara International Group, Sharjah</b></p><p><b>HR Assistant - 2nos.</b></p><p><i><b>Job Summary:</b></i> We are seeking a motivated and detail-oriented HR Assistant to join our team. The HR Assistant will provide administrative support to the HR department, ensuring smooth day-to-day operations. This role involves assisting with recruitment, employee records, payroll processing, and general HR tasks while maintaining confidentiality and professionalism.</p><p><i><b>Key Responsibilities</b></i>:</p><p>Recruitment Support: Assist in job postings on various platforms. Screen resumes and schedule interviews. Maintain communication with candidates throughout the hiring process.</p><p>Employee Onboarding and Records Management: Organize new hire onboarding, including orientation schedules and documentation. Maintain accurate employee records, including personal and job-related information.</p><p>Payroll and Benefits Administration: Support payroll preparation by providing relevant employee information. Assist in managing employee benefits enrollment and inquiries.</p><p>HR Policies and Compliance: Assist in ensuring adherence to company policies and labor laws. Support in preparing HR-related reports and documentation.</p><p>Administrative Duties: Answer employee inquiries and redirect as necessary. Assist in organizing HR events, workshops, and meetings. Maintain confidentiality and secure storage of HR documents.</p><p><b>Requirements: Education: Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</b></p><p><b>Experience: 2 years of HR or administrative experience (preferred)</b>. <b>UAE working experience will be added advantage.</b></p><p>Skills: Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).</p><p>Familiarity with HR software or systems (e.g., HRIS) is a plus.</p><p>Personal Attributes: High level of professionalism and discretion. Strong attention to detail and accuracy. Ability to work independently and as part of a team.</p><p><i><b>Interested candidates with relevant experience can apply indeed</b></i></p><p>Pay: AED2,500.00 - AED3,000.00 per month</p><p>Work Location: In person</p>

HR Assistant

VOCO

<div><p>Ideally located in the heart of Sharjah, <b>voco Sharjah</b> offers easy access to Sharjah International Airport, SAIF Zone, and the city's key business and commercial districts. The hotel prime location provides convenient connectivity to Dubai, Ajman, and Sharjah's most popular attractions.</p><p>
</p><p>The hotel is perfectly positioned near some of Sharjah's most renowned educational and cultural institutions, including the University of Sharjah and the American University of Sharjah, making it an excellent choice for visiting academics, students, families, and corporate travelers. Guests are also within easy reach of University Hospital Sharjah, and the vibrant Aljada community.</p><p>
</p><p>Designed with voco's signature charm and thoughtful hospitality, the hotel features stylish guest rooms and suites, a fully equipped fitness centre, an inviting outdoor swimming pool, versatile meeting and event facilities, and a selection of dining experiences, including an all-day dining restaurant, cozy caf&eacute;, and lobby lounge. Whether the stay is for a short visit or an extended stay, voco Sharjah delivers a warm, trendy comfortable, and memorable experience.</p><div>
</div><div>We are a people powered business. So, we&rsquo;re looking for a HR Manager who recognises that culture is key &ndash; with the drive to create an enabling and empowering environment that brings the best out of our team. And delivers truly memorable experiences to our guests as a result.</div><div><br>
</div><div>A little taste of your day-to-day:</div><div><br>
</div><div>Every day is different at IHG, but you&rsquo;ll mostly be:</div><ul><li><p>
Leading the hotel's people strategy and HR initiatives while ensuring alignment with IHG standards and local employment legislation.</p></li><li><p>
Managing the hotel payroll process and overseeing compensation and benefits practices to ensure accuracy, competitiveness, and internal equity.</p></li><li><p>
Monitoring key HR metrics such as turnover, absenteeism, and exit interview trends to identify opportunities for improvement, colleague engagement, and talent development.</p></li><li><p>
Preparing, analysing, and communicating monthly HR reports and insights to support informed business decisions.</p></li><li><p>
Managing the HR department's budget, office resources, and operational expenses effectively.</p></li><li><p>
Creating exceptional colleague experiences through recruitment, onboarding, orientation, and employee lifecycle activities while bringing IHG's BrandHearted culture to life.</p></li><li><p>
Leading performance management initiatives by coaching leaders, supporting development conversations, and promoting a culture of continuous feedback and high performance.</p></li><li><p>
Recruiting, training, motivating, coaching, and developing the HR team to achieve departmental goals and deliver excellent internal service.</p></li><li><p>
Driving colleague communication, engagement, recognition, and wellbeing programmes to create a positive and inclusive workplace.</p></li><li><p>
Planning, administering, and following up on annual colleague engagement surveys, ensuring meaningful action plans are implemented.</p></li><li><p>
Overseeing colleague facilities, including the cafeteria, lockers, public areas, and smoking areas, to maintain high standards of colleague welfare.</p></li><li><p>
Maintaining accurate HR records, employee files, and HR systems while ensuring compliance with company policies and data privacy standards.</p></li><li><p>
Partnering with department leaders to strengthen leadership capability, improve service culture, and enhance both colleague and guest experiences.</p></li><li><p>
Promoting the hotel's reputation within the local community and encouraging colleague participation in social responsibility initiatives.</p></li><li><p>
Ensuring full compliance with labour laws, company policies, hotel procedures, and IHG brand standards.</p></li><li><p>
Leading the HR function, providing trusted guidance to leaders and colleagues, and carrying out additional responsibilities as required.</p></li></ul><div><br>
</div><div>What We need from you:</div><ul><li>
Previous experience in Human Resources within the hospitality industry.</li><li>
5 years of related experience in HR Management
</li><li>Strong knowledge of UAE labor law, HR practices, payroll, and employee relations.</li><li>
Excellent communication, interpersonal, and organizational skills.</li><li>
A proactive, approachable, and solution-oriented mindset with a passion for developing people.</li><li>
Ability to handle confidential information with professionalism and integrity.</li><li>
Strong analytical skills with the ability to interpret HR data and provide actionable insights.</li><li>
Proficiency in Microsoft Office and HR systems.</li><li>
A team player with the ability to inspire, influence, and build positive.</li><li>
relationships across all levels of the organization.</li><li>
Must speak fluent English
</li><li>Other languages may be preferred</li></ul><div><br>
</div><div>What you can expect from us:</div><div><br>
</div><div>We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life &ndash; including a full uniform, impressive room discounts and some of the best training in the business.<br>
</div><div></div><br>
<div>Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. IHG Hotels &amp; Resorts provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.<br>
</div><div></div><br>
<div>IHG gives every member of the team the room they need to belong, grow and make a difference in a collaborative environment. We know that to work well, we need to feel well &ndash; both inside and outside of work &ndash; and through our myWellbeing framework, we are committed to supporting wellbeing in your health, lifestyle, and workplace.<br>
</div><div></div><br>
<div>So, join us and you&rsquo;ll become part of our ever-growing global family.</div><p>
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.</p></div>

HR Manager - voco Sharjah (Pre-Opening)

Explore 14+ Office administrator in Sharjah this August. Find roles across top companies and apply now to boost your career.