accounts assistant

administrative assistant (female) Jobs in Sharjah

administrative assistant (female)

office assistant

office assistant (female) Jobs in Sharjah

office assistant (female)

office assistant / office boy Jobs in Sharjah

office assistant / office boy

assistant office manager

Kojak Auto maint

Warehouse Assistant Manager (Spare Parts)Educational Background: Bachelor's degree in business administration, Logistics, or a related field. Equivalent professional experience will also be considered.Experience: Minimum of 8-12 years in spare parts inventory management or retail management. Previous experience in the automotive industry is highly desirable.Location: Should be a resident of Sharjah &amp; Ready to Join ImmediatelyTechnical Skills: Proficient in using computerized inventory management systems, Microsoft Office applications, and SAP software.Leadership Skills: Proven leadership skills, coupled with strong interpersonal abilities, to effectively motivate and mentor team members.Organizational Skills: Exceptional organizational and multitasking capabilities with a meticulous attention to detail.Customer Service: Strong commitment to customer-focused service, ensuring exceptional experiences.Adaptability: Capable of thriving in a fast-paced environment and managing stress effectively.Industry Knowledge: Familiarity with automotive spare parts is an advantage.Responsibilities:Inventory Management: Implement technical aspects of spare parts inventory, including the use of advanced tracking systems and software.Operational Efficiency: Champion best practices in spare parts handling, storage, and organization to enhance efficiency and accuracy.Cross-functional Collaboration: Work closely with IT and other departments to integrate inventory systems seamlessly with company processes.Technical Support: Provide guidance and support to staff on inventory management procedures and troubleshoot technical issues.Innovation Implementation: Develop and implement innovative solutions to enhance inventory accuracy and reduce stock discrepancies, boosting operational efficiency.Data Analysis: Analyze inventory data to identify trends in stock movement, sales, and customer demand.Audit and Compliance: Conduct inventory audits and reconciliation, identify improvement areas, and implement necessary corrective actions.Team Management: Lead and manage team members, fostering a collaborative work environment and ensuring professional growth and development.Leadership: Exemplify strong leadership across departmental operations, encouraging team members to achieve excellence and uphold high standards consistently.Application Question(s):<ul><li>Nationality </li><li>Visa status </li><li>Expected salary </li></ul>Work Location: In person

Warehouse Manager

Daniel Surveying Fzc

Job OverviewWe are seeking a reliable, hardworking, and proactive Office Boy / Office Assistant to support our daily office operations and maintain a clean, organized, and efficient workplace. The ideal candidate should be punctual, trustworthy, and willing to assist with office maintenance, pantry services, and general administrative support.Key Responsibilities<ul><li>Maintain cleanliness and organization of office areas, workstations, workshop areas, meeting rooms, pantry, and restrooms.</li><li>Prepare and serve tea, coffee, water, and refreshments to employees, management, and visitors in a professional manner.</li><li>Assist with basic administrative tasks such as photocopying, scanning, printing, filing, and shredding documents.</li><li>Deliver and collect documents, files, parcels, and office materials within the office or to nearby locations when required.</li><li>Monitor and maintain stock levels of office stationery, pantry supplies, and cleaning materials, and report replenishment requirements.</li><li>Set up meeting rooms for internal meetings, client visits, and presentations.</li><li>Assist in the basic maintenance of office equipment, including printers, photocopiers, coffee machines, and other office facilities.</li><li>Support departments with general office duties and any additional tasks assigned by management.</li><li>Ensure compliance with company cleanliness, hygiene, and safety standards at all times.</li></ul>Requirements<ul><li>Previous experience as an Office Boy, Office Assistant, General Helper, or in a similar role is preferred.</li><li>Basic knowledge of office procedures and workplace etiquette.</li><li>Ability to communicate in Basic English; knowledge of Hindi or Urdu will be an advantage.</li><li>Honest, reliable, well-organized, and punctual.</li><li>Physically fit and capable of performing routine office support duties.</li><li>Positive attitude, willingness to learn, and ability to work independently as well as part of a team.</li></ul>Email: hr@danielsurvey.comWork Location: In person

Office Boy / Office Assistant

Blueline furniture factory LLC

Position: Executive / Personal AssistantLocation: Sharjah, UAESalary: AED 5,000Please ensure the post includes all the details provided below and is published on all relevant channels to maximize its reach.* Previous experience as an Executive Assistant, Personal Assistant, or Secretary* Excellent communication and organizational skills* Proficient in Microsoft Office* Fast learner, reliable, and quick-witted* Strong initiative and ability to work independently* Experience in a fit-out or interior design company is a plusPay: Up to AED5,000.00 per monthWork Location: In person

Executive / Personal Assistant

Four Stars Ceramic and Sanitary

About the RoleFour Stars Ceramic and Sanitary is seeking a detail-oriented and proactive HR Assistant to join our growing team in Sharjah. As a key member of our administrative department, you will provide essential support across the entire employee lifecycle, from recruitment and onboarding to payroll assistance and visa processing.If you are a highly organized professional with a passion for people and a solid understanding of UAE Labor Law, we want to hear from you.Key Responsibilities<ul><li>Recruitment Support: Post job openings, screen CVs, coordinate interviews, and maintain a pipeline of qualified candidates.</li><li>Onboarding &amp; Offboarding: Facilitate the orientation process for new hires and manage exit formalities for departing employees.</li><li>Document Management: Maintain accurate and up-to-date physical and digital employee records (passports, visas, Emirates IDs, and contracts).</li><li>Visa &amp; PRO Coordination: Assist in the processing of employment visas, renewals, and cancellations in compliance with UAE regulations.</li><li>Payroll &amp; Attendance: Monitor daily attendance, manage leave requests, and assist the Finance department with monthly payroll preparation via WPS.</li><li>Employee Relations: Act as a first point of contact for employee inquiries regarding company policies and benefits.</li><li>Compliance: Ensure all HR activities align with the latest UAE Labor Law and MOHRE guidelines.</li></ul>Requirements<ul><li>Experience: Minimum 1&ndash;2 years of HR or administrative experience in the UAE.</li><li>Education: Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>Skills:</li><li>Proficiency in Microsoft Office Suite (Excel, Word, Outlook).</li><li>Strong communication skills in English (Arabic or Hindi/Urdu is a significant plus).</li><li>Familiarity with UAE Labor Law and visa processing procedures.</li><li>Attributes: Exceptional organizational skills, ability to handle confidential information with discretion, and a professional demeanor.</li></ul>Job Details<ul><li>Location: Sharjah, UAE.</li><li>Job Type: Full-time.</li><li>Schedule: Standard office hours (Day shift).</li><li>Salary: Competitive, based on experience.</li></ul>Why Join Us?At Four Stars Ceramic and Sanitary, we value integrity and hard work. You will be joining a stable, reputable company in the heart of Sharjah&rsquo;s trading hub, offering a professional environment where your contributions directly impact our operational success.To Apply: Please submit your updated CV and a brief cover letter outlining your relevant experience in the UAE. or WhatsAap @+971 502561990Work Location: In person

HR Assistant

DERMA CLINIC

ReceptionistDepartment: Front Office / Patient Services Reports To: Clinic Manager / Operations Manager / Medical Director Location: UAE (DHA / SHA Licensed Healthcare Facility)Job SummaryThe Receptionist is responsible for providing professional front-office services and ensuring an exceptional patient experience from registration through appointment completion. The Receptionist serves as the first point of contact for patients and visitors while maintaining confidentiality, professionalism, and compliance with DHA, SHA, MOHAP, and facility policies.The Receptionist shall support patient registration, appointment scheduling, insurance verification, billing coordination, medical record management, and effective communication between patients and healthcare professionals.Key ResponsibilitiesPatient Reception &amp; Registration<ul><li>Welcome patients and visitors professionally and courteously.</li><li>Verify patient identity using approved identification documents.</li><li>Register new patients and update existing patient demographic information accurately.</li><li>Ensure all patient information is entered correctly into the Electronic Medical Record (EMR) system.</li><li>Obtain required registration forms and patient acknowledgements.</li><li>Ensure patient information remains accurate and up to date.</li></ul>Appointment Management<ul><li>Schedule, confirm, cancel, and reschedule appointments.</li><li>Coordinate physician schedules efficiently.</li><li>Minimize patient waiting times.</li><li>Inform patients regarding appointment preparation requirements.</li><li>Manage walk-in patients according to clinic policy.</li><li>Maintain daily appointment schedules.</li></ul>Insurance &amp; Billing Support<ul><li>Verify insurance eligibility before appointments.</li><li>Obtain necessary referral documents or pre-authorizations when applicable.</li><li>Inform patients regarding consultation fees, insurance coverage, and non-covered services.</li><li>Collect payments and issue official receipts according to facility procedures.</li><li>Reconcile daily cash and payment transactions as required.</li></ul>Medical Records &amp; Documentation<ul><li>Maintain accurate patient registration records.</li><li>Ensure proper filing and retrieval of patient documents.</li><li>Scan and upload required documents into the EMR.</li><li>Maintain confidentiality of patient information.</li><li>Process medical record requests only in accordance with authorized policies and applicable regulations.</li></ul>Patient Communication<ul><li>Answer telephone calls professionally.</li><li>Respond to patient inquiries regarding appointments and clinic services.</li><li>Direct patients to the appropriate department.</li><li>Provide clear information regarding clinic policies, operating hours, and required documentation.</li><li>Handle patient concerns politely and escalate complaints appropriately.</li></ul>Administrative Responsibilities<ul><li>Maintain an organized reception and waiting area.</li><li>Monitor appointment flow and coordinate with clinical staff.</li><li>Manage incoming and outgoing correspondence.</li><li>Maintain adequate stock of reception forms and office supplies.</li><li>Prepare daily patient lists and reports as required.</li></ul>Infection Prevention &amp; Safety<ul><li>Follow infection prevention and control policies.</li><li>Maintain cleanliness of the reception area.</li><li>Follow hand hygiene protocols.</li><li>Recognize emergency situations and immediately notify clinical staff.</li><li>Participate in emergency response procedures as directed.</li></ul>Regulatory Compliance<ul><li>Protect patient confidentiality and privacy.</li><li>Follow DHA, SHA, MOHAP, and facility policies.</li><li>Verify patient identity before registration and document release.</li><li>Ensure patients receive information regarding their rights and responsibilities.</li><li>Maintain professionalism and ethical conduct at all times.</li><li>Participate in mandatory training and competency assessments.</li></ul>Qualifications<ul><li>Diploma or Bachelor's Degree in Business Administration, Healthcare Administration, Hospitality, or a related field.</li><li>Minimum one (1) to two (2) years of receptionist or customer service experience.</li><li>Previous experience in a UAE healthcare facility is preferred.</li><li>Experience using Electronic Medical Record (EMR) systems is preferred.</li><li>Proficiency in Microsoft Office applications.</li></ul>Required Skills<ul><li>Excellent verbal and written communication.</li><li>Customer service excellence.</li><li>Appointment scheduling.</li><li>Medical reception procedures.</li><li>Insurance verification knowledge.</li><li>EMR proficiency.</li><li>Cash handling and billing support.</li><li>Telephone etiquette.</li><li>Organizational and multitasking skills.</li><li>Professional appearance and conduct.</li></ul>Core Competencies<ul><li>Patient-centered service.</li><li>Professionalism.</li><li>Confidentiality.</li><li>Attention to detail.</li><li>Teamwork.</li><li>Time management.</li><li>Problem-solving.</li><li>Adaptability.</li><li>Cultural sensitivity.</li><li>Ethical conduct.</li></ul>Key Performance Indicators (KPIs)<ul><li>Patient satisfaction score.</li><li>Registration accuracy.</li><li>Appointment scheduling accuracy.</li><li>Waiting time compliance.</li><li>Telephone response time.</li><li>Documentation accuracy.</li><li>Billing and payment accuracy.</li><li>Compliance with confidentiality requirements.</li><li>Attendance and punctuality.</li><li>Compliance with mandatory training.</li></ul>Professional ConductThe Receptionist shall:<ul><li>Treat all patients with courtesy, dignity, and respect.</li><li>Maintain patient confidentiality at all times.</li><li>Demonstrate professionalism and integrity.</li><li>Respect cultural and religious diversity.</li><li>Work collaboratively with physicians, nurses, and other healthcare professionals.</li><li>Comply with all facility policies and UAE healthcare regulations.</li><li>Maintain a clean, organized, and welcoming reception environment.</li></ul>Work Location: In person

Receptionist

alshameem Human Resource Consultancies LLC

Position: Project Manager &ndash; Marble Fit-Out Location: Sharjah, UAE Salary: AED 15,000 &ndash; 17,000 per monthJob SummaryWe are looking for an experienced Project Manager with a strong background in marble and stone fit-out projects to oversee project execution from planning through completion. The ideal candidate should have extensive UAE experience in managing marble installation works, coordinating with clients and consultants, and ensuring projects are delivered on time, within budget, and to the highest quality standards.Key Responsibilities<ul><li>Manage multiple marble fit-out projects from initiation to handover.</li><li>Develop project plans, schedules, and resource allocation.</li><li>Coordinate with clients, consultants, architects, subcontractors, and suppliers.</li><li>Supervise site teams and ensure work is executed according to project specifications and approved drawings.</li><li>Monitor project progress, budgets, and timelines to ensure successful delivery.</li><li>Conduct site inspections and ensure compliance with quality, safety, and company standards.</li><li>Review project drawings, BOQs, material specifications, and shop drawings.</li><li>Resolve technical and site-related issues promptly.</li><li>Prepare progress reports and attend client and consultant meetings.</li><li>Manage procurement coordination and ensure timely delivery of materials.</li><li>Ensure successful project handover and completion documentation.</li></ul>Requirements<ul><li>Bachelor's Degree in Civil Engineering, Architecture, or a related field.</li><li>Minimum 8&ndash;10 years of UAE experience in marble, granite, and fit-out projects.</li><li>Proven experience managing luxury residential, commercial, hospitality, or high-end interior fit-out projects.</li><li>Strong knowledge of marble fabrication, installation, finishing, and quality standards.</li><li>Excellent leadership, communication, and project management skills.</li><li>Proficiency in MS Project, Primavera P6, AutoCAD, and Microsoft Office.</li><li>UAE Driving License is preferred.</li><li>Immediate joiners or candidates with short notice periods are preferred.</li></ul>Salary &amp; Benefits<ul><li>Salary: AED 15,000 &ndash; 17,000</li><li>Company benefits as per UAE Labour Law.</li></ul>Pay: AED15,000.00 - AED17,000.00 per monthWork Location: In person

Project Manager

Sunrise Cafe

Pay: 2,500.00 (AED) - 2800 (AED) per monthUrgently hiring for HEAD BARISTACore ResponsibilitiesPrimary Functions<ul><li>Oversee and guarantee the exceptional quality and consistency of all coffee and other beverages served, including daily dialing-in of espresso grinders and calibration of brewing equipment to precise specifications.</li><li>Lead the barista team by example, fostering a positive, motivating, and collaborative work environment while managing shift schedules, break rotations, and daily task assignments.</li><li>Develop and implement comprehensive training programs for new and existing baristas, covering everything from espresso extraction theory and milk texturing to customer interaction protocols and brand ethos.</li><li>Manage inventory for all coffee-related products, including beans, milk alternatives, syrups, and paper goods, by placing orders, tracking stock levels, and minimizing waste through effective forecasting.</li><li>Act as the primary point of contact for customer feedback and concerns, resolving issues with professionalism and grace to ensure a consistently high level of guest satisfaction and retention.</li><li>Maintain impeccable standards of cleanliness and organization for the bar area, service stations, and all coffee-related equipment in strict adherence to health and safety regulations.</li><li>Collaborate with management to develop and launch new seasonal drink specials and menu items, from conceptualization and recipe testing to staff training and promotional execution.</li><li>Perform regular preventative maintenance and deep cleaning on all coffee equipment, including the espresso machine, grinders, and brewers, and troubleshoot minor technical issues to prevent downtime.</li><li>Actively monitor daily sales performance and key performance indicators (KPIs), working with the team to implement upselling strategies and initiatives to achieve revenue targets.</li><li>Conduct regular quality control checks and sensory analysis (cuppings) to assess new coffee offerings, maintain consistency, and deepen the team's product knowledge and palate.</li><li>Uphold and champion the caf&eacute;'s brand standards, culture, and values, ensuring every customer interaction and every drink served reflects our commitment to excellence.</li><li>Manage cash handling procedures for the bar, including opening/closing till counts, float management, and ensuring accurate transaction processing throughout the shift.</li><li>Foster strong relationships with key suppliers, particularly coffee roasters, to stay informed about new offerings, sourcing stories, and to provide valuable feedback.</li><li>Guide customers through our coffee menu, providing detailed information about origin, flavor profiles, and brewing methods to enhance their experience and build loyalty.</li><li>Create and manage the weekly or bi-weekly staff rota, ensuring adequate coverage for peak times while accommodating staff availability and managing labor costs effectively.</li><li>Conduct regular performance check-ins and formal reviews for the barista team, providing constructive feedback and setting goals for their professional growth within the company.</li><li>Ensure all staff are fully trained on and consistently follow all food safety, hygiene, and workplace safety policies and procedures.</li><li>Coordinate with the kitchen or food service team to ensure a seamless and efficient flow of service between beverage and food orders, maintaining excellent communication.</li><li>Drive a culture of continuous improvement by actively seeking feedback from staff and customers and identifying opportunities to enhance workflow, product quality, and service.</li><li>Plan and lead coffee-related events, such as public cuppings, brewing workshops, or latte art throwdowns, to engage the community and promote the brand.</li></ul>Secondary Functions<ul><li>Support the Cafe Manager with administrative tasks such as reporting on waste, sales trends, and staff performance metrics.</li><li>Contribute to the organization's social media channels by capturing and providing high-quality visual content of beverages, latte art, and the general cafe atmosphere.</li><li>Collaborate with the management team to brainstorm and implement local marketing initiatives and community outreach programs.</li><li>Participate in the recruitment process for new baristas, including reviewing applications and conducting practical skill assessments during interviews.</li></ul>Required Skills &amp; CompetenciesHard Skills (Technical)<ul><li>Expert Espresso &amp; Extraction: Master-level proficiency in dialing in grinders and operating commercial espresso machines to pull consistently perfect shots.</li><li>Advanced Latte Art: Demonstrable skill in free-pour latte art, including the ability to create complex and symmetrical designs (rosettas, tulips, swans).</li><li>Manual Brewing Expertise: Comprehensive knowledge and practical skill with various manual brewing methods such as V60, AeroPress, Chemex, and French press.</li><li>Coffee Knowledge: A deep and thorough understanding of coffee origins, varietals, processing methods, roast profiles, and their impact on flavor.</li><li>Sensory Skills: Experience in formal or informal coffee cupping and the ability to articulate flavor notes and assess coffee quality objectively.</li><li>POS &amp; Cash Handling: Proficiency with modern Point-of-Sale (POS) systems and meticulous cash management procedures.</li><li>Inventory Management: Experience with stock control, ordering from suppliers, and using systems to track inventory and minimize waste.</li></ul>Soft Skills<ul><li>Leadership &amp; Mentorship: A natural ability to lead, inspire, and motivate a team, with a strong focus on coaching and developing the skills of others.</li><li>Exceptional Communication: Clear, professional, and warm communication style suitable for interacting with customers, team members, and management.</li><li>Problem-Solving: The capacity to think on your feet, handle unexpected challenges during a busy service, and resolve customer issues effectively and calmly.</li><li>Impeccable Attention to Detail: A keen eye for detail in all aspects of the job, from the quality of a drink to the cleanliness of the bar.</li><li>Genuine Hospitality: A deep-seated passion for customer service and creating a welcoming, positive, and memorable experience for every guest.</li><li>Time Management &amp; Prioritization: Excellent organizational skills and the ability to manage multiple priorities in a dynamic, fast-paced environment.</li></ul>Education &amp; ExperienceEducational BackgroundMinimum Education:<ul><li>High School Diploma or equivalent. Food Handler's Certification.</li></ul>Preferred Education:<ul><li>Vocational training in Hospitality or Business. Specialty Coffee Association (SCA) certifications or similar.</li></ul>Relevant Fields of Study:<ul><li>Hospitality Management</li><li>Culinary Arts</li></ul>Experience RequirementsTypical Experience Range: 3-5 years of experience in a specialty coffee caf&eacute; environment.Preferred: A minimum of 1-2 years of experience in a leadership role, such as Senior Barista, Shift Lead, or Assistant Manager, is highly preferred.Job Type: Full-timeWork Location: In personJob Type: Full-timeWork Location: In personPay: AED2,500.00 - AED2,800.00 per monthWork Location: In person

Senior barista head barista

Explore 26+ Assistant office manager in Sharjah this August. Find roles across top companies and apply now to boost your career.