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executive assistant (abu dhabi)

administration assistant

Wood PLC

<div>Wood is seeking a motivated and detail-oriented Administrative Assistant (UAE National) to join our team on the ADNOC project. This role is a great opportunity for individuals who are organized, proactive, and eager to support project operations in a dynamic site environment.
As an Admin Assistant, you will play a key role in ensuring smooth day-to-day administrative support for the project team, handling documentation, coordinating communications, and assisting with office activities to help the project run efficiently.</div>
 <div><div><div><div><ul><li>Performs full clerical, administrative and general office duties involving transcription, typing, record and file maintenance, data entry and telephone reception.
</li><li>Requires an understanding of the content of the manager&rsquo;s job and method of operation as well as knowledge of departmental operations and procedures.
</li><li>Organizes and maintains files of manager&rsquo;s correspondence, records etc. and follows up pending matters
</li><li>Acts as receptionist for the manager, screening correspondence and telephone calls
</li><li>Schedules appointments and coordinates arrangements for meetings
</li><li>Prints, organises and prepares information for meetings
</li><li>Arranging travel/accommodation/car hire Prepares routine letters and memoranda for manager&rsquo;s review
</li><li>Organizes and expedites flow of work through office and initiates follow up action
</li><li>Support in collecting information and data for reporting
</li><li>Populates templates and creates documents
</li><li>General office housekeeping activities as required</li></ul></div></div></div></div>
 <div><ul><li>Competent in Microsoft Office
</li><li>Excellent English verbal and written communications skills
</li><li>Attention to detail
</li><li>Ability to manage a high volume of work and priorities
</li><li>Minimum 1 year experience as admin assistant.</li></ul></div>
 <div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com 
</div><div></div> 
<div>Diversity Statement
</div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Administration Assistant (UAE National)

Electromech Contracting and Maintenance llc

We are looking for a female/ male accounts assistant, holder of Spouse's or Parent's visa to join our accounts team.Job Description:<ul><li>Assisting accountant in invoicing, petty cash management and other basic accounting related works.</li><li>Liaising with clients and suppliers.</li><li>Making quotations,</li><li>Performing basic office tasks, such as filling, answering phones, processing the mails, etc</li><li>Providing overall support to the accounts department.</li></ul>Qualifications:<ul><li>Bachelor's degree in accounting, finance, business administration, or a related field.</li><li>Familiarity with Zoho and Quickbooks is an advantage.</li></ul>Please contact - Cynthia at 058-6077090Job Types: Full-time, Permanent, Temporary, Contract Contract length: 24 monthsPay: AED1,500.00 - AED2,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>

Accounts Assistant

Almarai - المراعي

<div>
 
 Accommodation Officer, Abu Dhabi, United Arab Emirates
 
 
 
 
 
 
 
 The Company
 
 
 
 :Almarai is the world&rsquo;s largest vertically integrated dairy and the region&rsquo;s largest food and beverage manufacturing and distribution company. Headquartered in the Kingdom of Saudi Arabia, Almarai Company is ranked as the #1 FMCG Brand in the MENA region and is a market leader in all its categories across the GCC. &ldquo;Almarai currently employs over 46,000 employees servicing some 110,000 retail outlets and has reported net income of SAR 2.31 billion on sales of SAR 20.97 Billion in 2024.
 
 
 
 
 
 &rdquo;
 
 An aggressive expansion program together with acquisitions in new vertical markets have created an exciting opportunity to join a dynamic multinational team dedicated to furthering growth plans for the grou
 
 
 
 
 
 
 p.
 
 About the Ro
 
 
 
 le:Monitor all administrative related duties in accommodation in a timely, efficient and effective manner. Monitor Bakery accommodation to ensure that the highest standards of hygiene, safety and comfort are maintain
 
 
 
 
 
 
 ed.
 
 Requirem
 
 e
 
 
 nts:Potential candidates must meet the requirements mentioned be
 
 
 
 
 <ul>
 <li>
 low:
 
 Higher secondary grade is essential / or sim
 </li>
 <li>
 ilar.Minimum of 3 years&rsquo; experience as Administration Assistant in a similar environ
 </li>
 <li>
 ment.Experience and skills specifically related to accommodation manage
 </li>
 <li>
 ment.Highly skilled in reporting, communication and MS pac
 </li>
 <li>
 kage.Hands on knowledge and experience in SAP or similar pac
 </li>
 <li>
 kage.Should be a good team pl
 </li>
 </ul>
 
 
 
 
 ayer.
 
 Almarai offers a competitive package, generous leave, medical coverage, discretionary bonus, training, and developmen
 
 
 
 
 
 t etc.
 
 This is a great opportunity to join a successful and expanding global business, offering an excellent remuneration and benefits p
 
 
 
 
 ackage.
</div>

Accommodation Officer

Access hr sollutions

About the Role:We are looking for a detail-oriented and motivated Accountant Assistant to join our finance team. In this role, you will support the day-to-day accounting functions, including bookkeeping, financial reporting, payment follow-ups, and account reconciliations. Your work will play a key role in ensuring accurate financial records, supporting project accounting, and maintaining compliance with internal policies and accounting standards.Key Responsibilities:<ul><li>Assist in daily bookkeeping and accounting operations</li><li>Support month-end and year-end account closing activities</li><li>Prepare and analyze financial statements, including profit &amp; loss, cash flow, and profitability reports</li><li>Monitor and manage accounts receivable, accounts payable, and post-dated checks</li><li>Prepare financial reporting packages for management</li><li>Support project accounting, cost tracking, and feasibility analysis</li><li>Follow up on outstanding payments to ensure timely collections</li><li>Maintain accurate and organized financial records</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or a related field</li><li>Minimum 2 years of experience in an accounting role</li></ul>Technical Skills:<ul><li>Proficiency in accounting software (e.g., QuickBooks or similar)</li><li>Strong understanding of chart of accounts, inventory management, and project accounting</li></ul>What We&rsquo;re Looking For:<ul><li>Detail-oriented with strong analytical and organizational skills</li><li>Persistent and proactive in following up on payments</li><li>Ability to handle multiple tasks, meet deadlines, and work under pressure</li><li>Strong communication and interpersonal skills</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>This position is urgent, Can you join immediately?</li></ul>Experience:<ul><li>Accounts: 2 years (Required)</li><li>Accounting Software: 1 year (Required)</li></ul>Language:<ul><li>Tagalog or Arabic or Sinhala (Required)</li></ul>

TERRAFIRMA SOLUTIONS

Role Summary/PurposeThe Sales Assistant provides essential support to the Sales Engineer / Business Development Manager in managing swimming pool and fountain construction projects. This role is responsible for handling administrative and coordination tasks such as preparing proposals, tracking leads, maintaining client databases, and following up with contractors and consultants under the direction of the Sales Engineer. The Sales Assistant ensures smooth communication, proper documentation, and timely reporting to enable the sales team to focus on negotiations and project closures. By ensuring efficiency and accuracy, the Sales Assistant contributes to achieving the company&rsquo;s sales targets and strengthening client relationships.Qualifications/Requirements<ul><li>Education: Bachelor&rsquo;s degree or diploma in Business Administration, Mechanical Engineering, Marketing, or related field.</li><li>Experience: o Minimum 1&ndash;2 years of experience in sales coordination, project support, or administrative assistance in MEP Construction Field</li><li>Technical Skills: o Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, Word).</li><li>Familiarity with CRM systems or sales tracking software is an advantage.</li><li>Knowledge &amp; Abilities: Strong organizational skills with ability to track multiple leads, projects, and follow-ups.</li><li>Ability to assist in preparing project quotations, tenders, and presentations. o Understanding of basic financials (invoices, POs, payment follow-ups) is an advantage.</li><li>Communication Skills: Excellent English communication. o Strong verbal and written communication skills.</li><li>Ability to coordinate with clients, contractors, and consultants professionally.</li><li>Personal Attributes: Proactive, detail-oriented, and able to work independently under minimal supervision.</li><li>Team player with a positive and professional attitude. o Ability to work under pressure and meet deadlines.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthExperience:<ul><li>Sales Assistant in Construction Industry: 1 year (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>

Sales Assistant

Vibes

<div>
 
 We are hiring a
 
 Club Assistant/Secretary
 
 on behalf of our client, a prestigious sports club based in Abu Dhabi.
 
 
 
 
 
 The club assistant will provide administrative and organizational support to ensure smooth daily operations of the Kids Sports Club. This role requires excellent communication, coordination, and record-keeping skills to assist management, coaches, parents, and members.
 
 
 
 
 <ul>
 <li>
 Position: Club Assistant
 </li>
 <li>
 Location: Corniche Street- Abu Dhabi
 </li>
 <li>
 Salary: AED 4000 per month
 </li>
 <li>
 
 Work Schedule:
 
 The work schedule will be according to the club&rsquo;s timing. Refer below for daily routine
 </li>
 <li>
 
 Monday &amp; Wednesday 9:30 AM to 1:30 PM then 3:45 pm to 7:30 PM
 
 </li>
 <li>
 
 Tuesday &amp; Thursday 10:30 AM to 2.00 PM then 4:45 pm to 9:15 PM
 
 </li>
 <li>
 
 Friday 10:30 AM to 6:30 PM
 
 </li>
 <li>
 
 Saturday 9:30 AM to 5:30 PM
 
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Administration &amp; Communication
 
 
 
 Handle incoming calls, emails, and inquiries from parents and members.
 
 
 Draft and circulate club announcements, schedules, and newsletters.
 
 
 Maintain accurate membership records, registrations, and attendance.
 
 
 
 Scheduling &amp; Coordination
 
 
 
 &bull; Assist in scheduling training sessions, matches, and events.
 
 
 &bull; Coordinate with coaches and staff to prepare timetables.
 
 
 &bull; Support logistics for tournaments, camps, and special activities.
 
 
 
 Documentation &amp; Record Keeping
 
 
 
 &bull; Prepare meeting agendas, minutes, and reports for club management.
 
 
 &bull; Maintain proper filing of contracts, policies, and forms.
 
 
 &bull; Ensure confidentiality of sensitive data.
 
 
 
 Member &amp; Parent Support
 
 
 
 &bull; Act as the first point of contact for parents&rsquo; inquiries and concerns.
 
 
 &bull; Provide guidance on club procedures, payments, and schedules.
 
 
 &bull; Support registration and onboarding of new members.
 
 
 
 Financial &amp; Office Support
 
 
 
 &bull; Assist with fee collection, receipts, and petty cash tracking.
 
 
 &bull; Manage office supplies, equipment, and inventory related to training.
 
 
 &bull; Support budget preparation and expense reporting
 
 
 
 
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 
 &bull; Diploma or Bachelor&rsquo;s degree in Administration with 2+ years&rsquo; experience,
 
 
 &bull; Previous experience in an administrative or secretarial role (sports or education environment preferred).
 
 
 &bull; Strong organizational and multitasking abilities.
 
 
 &bull; Excellent written and verbal communication skills.
 
 
 &bull; Proficiency in MS Office (Word, Excel, PowerPoint) and basic database management.
 
 
 &bull; Ability to work with children, parents, and diverse teams with professionalism.
 
 
 
 Personal Attributes
 
 
 
 &bull; Friendly, approachable, and service-oriented.
 
 
 &bull; Patient and able to handle parents&rsquo; and children&rsquo;s needs diplomatically.
 
 
 &bull; Flexible and willing to support events outside standard office hours.
 
 
 &bull; Strong sense of responsibility and attention to detail
 
 
 
</div>

Club Secretary/ Club Assistant

Role Summary/PurposeThe Procurement Assistant supports the purchasing and supply chain functions of the organization by assisting in sourcing, ordering, and maintaining inventory of goods and services. This role ensures that procurement processes are carried out efficiently, cost-effectively, and in compliance with company policies. The Procurement Assistant works closely with suppliers, vendors, and internal departments to track orders, prepare documentation, and maintain accurate records. By providing timely and reliable support to the procurement team, the role contributes to smooth operations and effective resource management.Qualifications/Requirements<ul><li>Education: Bachelor&rsquo;s degree or diploma in Business Administration or in Engineering</li><li>Experience: Minimum of 3 years&rsquo; experience in procurement and purchasing within the MEP or construction field, preferably gained in the candidate&rsquo;s home country.</li><li>Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with ERP or procurement software is an advantage.</li><li>Communication Skills: Strong written and verbal communication skills to interact with vendors and internal departments.</li><li>Organizational Skills: Ability to manage multiple purchase orders, track deliveries, and maintain accurate records.</li><li>Analytical Skills: Basic understanding of pricing, quotations, and cost comparisons.</li><li>Interpersonal Skills: Team-oriented, proactive, and able to build positive relationships with suppliers and colleagues.</li><li>Other Requirements: Strong attention to detail and accuracy. Ability to work under pressure and meet deadlines. Integrity and ability to handle confidential information responsibly.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthExperience:<ul><li>Procurement Assistant: 3 years (Required)</li></ul>Language:<ul><li>Tagalog or Arabic (Required)</li></ul>

Procurement Assistant

Explore 301+ Administration assistant in Abu Dhabi this September. Find roles across top companies and apply now to boost your career.

301 administration assistant jobs IN Abu Dhabi

Administration Assistant (UAE National)

Accounts Assistant

Accommodation Officer

Accounts Assistant

Sales Assistant

Club Secretary/ Club Assistant

Procurement Assistant