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administration assistant

The Emirates Group

<div><h5 class="jobSectionHeader">Job Purpose
</h5>dnata is one of the world&rsquo;s largest air and travel services providers; offering ground handling, cargo, travel and catering &amp; retail services at over 130 airports in more than 34 countries across six continents. At dnata, we are by your side for the entire travel experience. dnata Airport Operations&rsquo; vast ground handling operations successfully service the major global hub that is Dubai International Airport. We deliver a seamless experience from check-in to baggage delivery for more than 80 million passenger and 140 scheduled airlines annually.
As an Administration Assistant (Emiratisation), you will be responsible to provide general administrative services and/or secretarial support. This role is typically focused on the completion of tasks and work routines which are semi-related. Interaction with contacts within other departments is routine and usually uncomplicated. The use of a computer is at a basic level and somewhat frequent.
In this role, you will;
<ul><li>Organise appointments as required and prepare necessary documents, keeping designated employees advised of their daily schedule and ensure availability of facilities, meeting rooms etc. Where required, handle all aspects of internal customer service to ensure a professional, accurate and informative service.
</li><li>Receive cash, prepare daily reports on the same and highlight discrepancies where the case. Support supervisory staff in billing and account reconciliation where required. Prepare and submit applications, government forms, permit requests etc. for employees.
</li><li>Prepare documents, passes, licenses and forms for submission to HR, Staff Travel, and other internal departments for staff as required.
</li><li>Complete timekeeping activities such as: input of sick, absence, leave, overtime to ensure accurate records are maintained. Assist in compiling routine management reports. Recommend improvements to process/procedure to seniors.
</li><li>Maintain department records for timekeeping and highlight attendance trends or issues to management.
</li><li>Compose and dispatch routine letters, memos and other correspondence for the department. Sort, consolidate and distribute incoming mail items and other documents in an organised and timely manner.
</li><li>Prepare documents for distribution to internal and external departments as per department requirements. This includes photocopying, collating, scanning, faxing, laminating, binding etc. Wherever required by role, update information systems and prepare routine reports.
</li><li>Maintain an efficient filing system for the department and ensure logs or standard reports are as per requirements. Ensure information is accurate and up to date.
</li><li>Ensure hardware assets are in working order (photocopier, telephones, fax).
</li>Order and maintain office stationary supplies, with logs of daily activity. 
<li>
</li></ul> 
<h5 class="jobSectionHeader">Qualification
</h5>To be considered for this role, you must meet the below requirements;
<ul><li>1+ years of experience in Administration and/or General Administration
</li><li>Experience in an administrative or office environment.
</li>Computer literate with working knowledge of Word, Excel etc. 
<li>
</li></ul> 
Our services on the ground keep the world in the air. We&rsquo;re one of the largest air services providers in the world, and you&rsquo;ll find us in over 80 countries offering expertise in ground handling, cargo, travel and flight catering. We&rsquo;re growing fast, and we&rsquo;re looking for people with imagination and creativity to join our team of more than 40,000 people. We want potential stars to help us deliver on the promises our customers make.
<h5 class="jobSectionHeader">Salary &amp; benefits
</h5>Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotels stays around the world. Find out what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city in the Dubai Lifestyle section of our website www.emirates.com/careers</div>

Administration Assistant

Car Rental Company

<ul><li>Manage and organize office schedules, ensuring efficient allocation of time for meetings, events, and deadlines.</li><li>Serve as the first point of contact for visitors and clients, providing exceptional customer service and a welcoming atmosphere.</li><li>Maintain accurate and detailed records, including filing systems and databases, to ensure easy access to important information.</li><li>Assist in the preparation of reports and presentations, utilizing advanced software skills to create visually appealing documents.</li></ul>

AJJU HOODA HOTELS

<ul><li>Manage daily office operations.</li><li>Maintain and organize comprehensive filing systems for both electronic and hard-copy documents, facilitating quick access to vital information.</li><li>Oversee office supplies inventory.</li><li>Facilitate onboarding processes for new employees, providing essential resources and guidance to help them acclimate successfully.</li><li>Implement and monitor administrative procedures to enhance efficiency and promote a culture of continuous improvement.</li><li>Serve as the first point of contact for visitors and clients, creating a welcoming environment and fostering positive relationships.</li></ul>

Doka Middle East & Africa

<div>
 
 
 Doka
 
 is a world leader in providing innovative formwork, solutions and services in all areas of construction. The company is also a global supplier of well-thought-out scaffolding solutions for a varied spectrum of applications. With 178 sales and logistics facilities in over 60 countries, Doka has a high-performing distribution network for advice, customer service and technical support on the spot and ensures that equipment is swiftly provided &ndash; no matter how big and complex the project. Doka employs 7,000 people worldwide and is a company of the Umdasch Group, which has stood for reliability, experience and trustworthiness for more than 150 years.
 
 
 
 
 Ever since Doka&rsquo;s arrival in the Middle East over twenty years ago, the UAE has played a strategic role in the company&rsquo;s regional and global growth strategy, with Dubai remaining the company's operational headquarters for the Middle East and Africa (MEA). Operating from a 50,000 square-metres plot comprising an office, state-of-the-art warehouse and reconditioning facility, Doka Gulf has been setup to provide faster access to its highly valued customers, and the agility required to meet market demand. In line with our regional growth, Doka Gulf is currently looking to recruit a career driven professional to join its versatile team and support the company&rsquo;s ongoing national expansion. The suitable candidate will be a qualified, natural team player who can add significant value to this highly dynamic team.
 
 
 
 
 
 
 Job Description
 
 
 
 
 Are you a proactive problem-solver with passion for keeping office operations running smoothly? We're looking for an
 
 HR &amp; Administration Assistant
 
 who thrives in a fast-paced environment and ensures seamless HR and office administration.
 
 
 
 
 In this role, you'll be the backbone of handling administrative tasks and ensuring HR operational standards. Your ability to stay organized, juggle multiple responsibilities, and keep things running efficiently will be key to our success.
 
 
 
 
 If you're detail-oriented, resourceful, and love creating a well-functioning work environment, we want to hear from you!
 
 
 
 
 
 Job Description
 
 
 
 
 <ul>
 <li>
 Support in recruitment and onboarding processes
 </li>
 <li>
 Maintain employee records, HR databases, internal lists
 </li>
 <li>
 Assist in organizing employee engagement activities, meetings, and training sessions
 </li>
 <li>
 Prepare HR documents such as NOCs or certificates
 </li>
 <li>
 Assist in payroll preparation by providing relevant employee data
 </li>
 <li>
 Respond to employee inquiries related to HR policies and procedures
 </li>
 <li>
 Arrange of hotel bookings, visas and transport (incl. flight bookings)
 </li>
 <li>
 Liaise with insurance brokers (claims, incident reports, policy questions)
 </li>
 <li>
 Handle and support day-to-day administrative tasks
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Minimum 3 years&rsquo; experience in HR, administration, or a related support role
 </li>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration or a related field preferred
 </li>
 <li>
 Strong organizational and multitasking abilities
 </li>
 <li>
 Proficiency in Microsoft Office
 </li>
 <li>
 Excellent communication skills in English, additional language is a plus
 </li>
 <li>
 Ability to handle confidential information with discretion
 </li>
 <li>
 Problem-solving mindset with the ability to troubleshoot issues effectively
 </li>
 <li>
 Good interpersonal and teamwork skills
 </li>
 <li>
 Attention to detail and accuracy
 </li>
 <li>
 Ability to multitask and work under pressure
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 Job Type
 
 :
 
 Full time
 
 
 
 
 Location: Dubai / UAE
 
 
 
 
 As a customer-focused organization, Doka understands that its greatest assets are its employees, which is why Doka is consistently looking for talented professionals who are keen to develop their career in this challenging industry.
 
 
 
</div>

HR & Administration Assistant

EP Group

The Role
 Role Overview: We are seeking a qualified and experienced accountant to manage a diverse portfolio of financial and operational responsibilities across multiple entities and jurisdictions. The ideal candidate will be proactive, detail-oriented, and capable of working independently in a dynamic environment for a Family owned and run business. This role requires strong knowledge of UAE compliance regulations and the ability to liaise effectively with local government bodies. Key Responsibilities: Accounting & Financial Management • Prepare and maintain accounts for 3 operations. • Monthly and annual accounts preparation • Bank reconciliations and audit support • VAT filings and tax returns • Payroll management • Record and invoice management fees for services rendered Property & Asset Management • Oversee rental property operations including tenant management • Coordinate property maintenance and liaise with Euro Residences or other service providers • Track and manage insurance policies (property, health, vehicles) • Manage company vehicles and related documentation Compliance & Legal & Personal • Ensure UAE legal compliance including ESR, VAT, and other regulatory filings • Liaise with DEWA, JAFZA, and other government agencies • Maintain strong understanding of UAE visa requirements and processes • Ensure visas and related documents are up to date • Control personal health insurance policies Systems & Reporting • Utilize ERP systems (Xero preferred) for financial reporting • Maintain and improve use of property management software (status to be confirmed) • Generate monthly reports and support strategic financial planning
 
Requirements
 <ul>
<li>Qualifications: Recognised accountancy qualification • Experience: Minimum 5 years in a similar role, ideally with exposure to UAE and UK jurisdictions Skills: • Advanced proficiency in Xero, Microsoft Office (Excel, Word, Outlook) • Exceptional English communication skills – both written and verbal • Strong understanding of UAE tax laws, VAT, ESR, and compliance frameworks • Ability to work independently and manage multiple responsibilities • Experience dealing with local government agencies and visa processes Personal Attributes: • Hardworking, dedicated, and enthusiastic with excellent memory • High attention to detail and total accuracy • Strong organisational skills • Comfortable working in a small team environment</li>
</ul>
About the company
 EP Group is a uniquely integrated sales, distribution and manufacturing operation with significant expertise in a range of consumable, paper and plastic based products. We call upon unrivalled in-house production, procurement and logistical expertise across Europe, Asia and the Far East to manufacture over 3,000 quality packaging consumables. This continually evolving portfolio encompasses a huge range of carrier bags, industrial and janitorial packaging, catering and food service packaging and automotive products. Our research and development team can also deliver cost-effective bespoke packaging solutions for any application. In addition, EP Group is committed to quality and exceptional service. Our state-of-the-art warehousing and customer-driven transport strategy enable us to distribute up to 1,300 pallets of products every day to customers in over 20 different countries. We also employ more than 1,000 professionals worldwide, generate revenues exceeding 170 million and have the capabilities and expertise to support your current and future packaging requirements.

Finance and Administration Assistant

Job Purpose
 
To provide administrative and clerical assistance to the department to attain efficiency and effectivity, which is the key on achieving the company/department*s goal.
 
Key Result Areas
 
Act swiftly on the customer feedback concerning delivery notes, wrong encoding and others to facilitate proper month end reconciliation and accurate invoicing.
 Validate and adjust the data entries against production reports to ensure accurate documentation and reporting.
 Place consolidated order for office supplies and apply control measures to reduce office stationery costs.
 Answer all incoming calls in a pleasant and polite manner, take messages and re-direct calls to appropriate colleagues in order to help customers.
 Perform general clerical duties that include but not limited to photocopying, mailing and document control, which will complement the departments* goals.
 Carry out Time & Attendance (TAAS) related work to ensure employees* timesheets are aligned for payroll.
 Seek guidance and approval from the reporting manager on any amendments to delivery notes and the various production reports to rectify any errors
 Ensure compliance to all Health and Safety policies to maintain a safe work environment for yourself and colleagues.
 
Knowledge, Skills & Minimum Experience
 
Education Qualification: 
Secondary school certificate
 
Work Experience: 
Minimum of 2 years*experience in hospitality industry
 At least 1 year experience in similar clerical/office administrative role
 
Skills: 
Working experience with ERP
 Knowledge of Timesheet
 Should be competent in Microsoft Word, Excel, PowerPoint.
 Should have excellent communication skills
 Should have an eye for detail
 Excellent interpersonal skills
 Understanding of numbers and proficient in data entry

JR. ADMINISTRATION ASSISTANT

Ayadi Home Health Care L...

MAIN PURPOSE OF JOBTo provide administrative and coordination support to deliver MBRU/Dubai Health undergraduate clinical placements and graduate training at Dubai Mediclinic Middle East hospitals and clinics.This role ensures the successful delivery of academic placements, onboarding processes, documentation, and communication with multiple stakeholders including MBRU/Dubai Health, MCME human resources, learning &amp; development, academic site coordinators, graduate programme directors and discipline coordinators.The role plays a vital part in facilitating high-quality teaching for students and trainees, while maintaining compliance with regulatory and institutional requirements.KEY RESPONSIBILITY AREAS<ul><li>Act as the primary liaison for MBRU s undergraduate medical students (Years 1 6), coordinating clinical placements, onboarding, and academic support activities across hospital sites.</li><li>Manage documentation, orientation logistics, and communication for Year 4 onboarding, Early Clinical Exposure, and student research programmes.</li><li>Support the Clinical Elective Programme by coordinating placements, onboarding, and feedback processes for local and international students.</li><li>Provide administrative support for postgraduate trainees (residents, fellows, and MSc Nursing students), including onboarding, documentation, evaluations, and accreditation preparations.</li><li>Maintain accurate records and trackers for all academic programmes, ensuring compliance with DHA standards and internal policies.</li><li>Coordinate academic meetings, generate timely reports, and assist with broader academic initiatives such as summer/winter schools and faculty development activities.</li></ul>

Academic Administration Assistant

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Administration Assistant

Administration Assistant

Administration Assistant

HR & Administration Assistant

Finance and Administration Assistant

JR. ADMINISTRATION ASSISTANT

Academic Administration Assistant