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Megan International DMCC

MEGAN International DMCC -Dubai Leader in the field of Self-actuated Pressure Control Valves, Pressure Safety Valves , Low Pressure Nitrogen Blanketing Systems, Gas Pressure Reducing Station with Safety Shut Off & Metering Skids Seeks applications for the position of Office Administrator in Dubai Office Roles & Responsibilities: The Primary Responsibility will be Managing Accounts and Finance and coordinating with the Appointed Auditors . Additionally Office Administrator will manage daily running of the office operations with assistant from Office Admin and oversee administrative and HR related work.

Office Administrator

Makeup Atelier Training Center

We&rsquo;re Hiring: Office Administrator (Lady only)Beauty &amp; Makeup Education IndustryLocation: DubaiSchedule: Full-Time | Monday&ndash;Saturday | Immediate StartMake-Up Atelier Training Center Dubai is looking for an experienced Office Administrator to join our premium beauty academy.This role is ideal for a highly organized, proactive professional with a passion for beauty, education, and high-end brand standards.Key Responsibilities<ul><li>Manage and oversee daily office and academy operations</li><li>Coordinate schedules, classes, appointments, and internal workflows</li><li>Act as a key point of communication between management, trainers, students, and clients</li><li>Ensure smooth coordination across departments and with external partners</li><li>Support organization of masterclasses, events, and special projects</li><li>Collaborate with the marketing team to maintain consistent brand voice and visual identity</li><li>Assist with content coordination and campaign planning when required</li><li>Monitor administrative processes, documentation, and reporting</li><li>Maintain a high level of professionalism, confidentiality, and brand presentation</li></ul>Required Skills &amp; CompetenciesYou must be able to:<ul><li>Effectively organize, prioritize, and manage multiple tasks</li><li>Handle calendars, bookings, follow-ups, and internal coordination</li><li>Communicate confidently and professionally with clients and partners</li><li>Work independently while being a strong team player</li><li>Support marketing and content initiatives when needed</li><li>Maintain accuracy and attention to detail in all administrative tasks</li></ul>Ideal Candidate Profile<ul><li>5+ years of experience in administration, office management, or operations</li><li>Previous experience in the beauty, makeup, fashion, or creative industry (strong advantage)</li><li>Proficiency in Microsoft Office, Google Workspace, and Outlook</li><li>Basic understanding of Amazon store operations</li><li>Hands-on experience with TikTok and Meta Business Suite</li><li>Strong awareness of current beauty trends and digital content</li><li>Excellent communication skills in English (additional languages are a plus)</li><li>Creative, well-organized, reliable, and detail-oriented</li></ul>Working Hours: 10:00 AM &ndash; 7:00 PM | Monday to SaturdayHow to Apply: Please send your CV and a short cover message explaining why you are a good fit for this role.Job Type: Full-timeWork Location: In person

STARDOM REAL ESTATE BROKERS L.L.C

Stardom Real Estate Brokers is looking for a smart and proactive Office Administrator to support daily operations and assist with calls, systems, and digital content.Requirements:<ul><li>Strong computer literacy with proficiency in Microsoft Excel and office applications</li><li>Ability to quickly adapt and learn new systems, software, and real estate platforms</li><li>Excellent communication skills with confidence in handling calls and client coordination</li><li>Creative aptitude for drafting scripts for real estate video and digital content</li><li>Good understanding of social media platforms and content coordination</li><li>Highly organized, detail-oriented, and able to manage multiple tasks efficiently</li><li>Proactive, reliable, and eager to grow within a professional real estate environment</li></ul>Experience: Real estate or admin experience is an advantage but not mandatory.What We Offer:<ul><li>Growth opportunity in real estate</li><li>Supportive work environment</li><li>Competitive salary</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

T N N PROPERTIES

Agreements with Developers<ul><li>Conclude and renew contracts with property developers.</li><li>Monitor contract validity periods and prepare renewal documentation.</li></ul>Commissions from Developers<ul><li>Track and collect developer commissions.</li><li>Maintain accurate commission records and confirm receipts with the accounting team.</li><li>Monitor deal passports.</li></ul>Broker Support &amp; Contract Work<ul><li>Prepare and verify Forms A, B, F.</li><li>Check broker documents for accuracy and completeness.</li><li>Archive and store contract copies.</li></ul>Administrative Support for Brokers<ul><li>Prepare certificates, powers of attorney, and other supporting documents.</li></ul>Clerical Work &amp; Document Flow<ul><li>Maintain company archives (contracts, invoices, acts).</li><li>Ensure proper preparation of incoming and outgoing documentation.</li></ul>Interaction with Government Authorities<ul><li>Prepare and submit documents to DLD, RERA, Trakheesi, and other agencies.</li><li>Handle requests and obtain required certificates.</li></ul>Financial &amp; Administrative Support<ul><li>Monitor office payments (rent, utilities, subscriptions).</li><li>Prepare invoices for partners/clients and handle receipts/deposit refunds.</li></ul>Requirements<ul><li>Previous administrative or office management experience in the real estate sector preferred.</li><li>Strong organizational skills and attention to detail.</li><li>Proficiency in Microsoft Office and document management systems.</li><li>Ability to communicate effectively in English (Arabic is a plus).</li><li>Knowledge of Dubai real estate regulations (DLD/RERA) is an advantage.</li></ul>Job Type: Full-timePay: Up to AED2,500.00 per month

ANJANMECH LLC

<ul><li>Use company vehicle to visit banks, clients, and other locations as required.</li><li>Deliver and collect important documents safely and on time.</li><li>Ensure proper maintenance, cleanliness, and timely servicing of the company vehicle.</li><li>Follow all traffic rules and maintain a valid UAE driving license.</li><li>Collect cheques from clients as per schedule.</li><li>Submit cheques to the bank within the required time.</li><li>Maintain a daily log of cheques collected, submitted, and deposited.</li><li>Ensure confidentiality and safe handling of financial documents.</li><li>Submit invoices to clients and obtain acknowledgement copies.</li><li>Ensure accuracy of invoice details before submission.</li><li>Follow up with clients for invoice receipt and payment status.</li><li>Coordinate with the accounts team regarding pending payments.</li><li>Assist with procurement of office supplies and materials.</li><li>Support HR with document collection, employee visa/medical typing, and other errands.</li><li>Handle any external work such as visits to government offices, banks, and suppliers.</li></ul>Skills &amp; Qualifications<ul><li>Valid UAE Driving License (mandatory).</li><li>Minimum 1&ndash;2 years of experience in admin or document collection.</li><li>Good communication and interpersonal skills.</li><li>Basic knowledge of MS Office (Word, Excel).</li><li>Ability to manage time and work independently.</li><li>Strong sense of responsibility, confidentiality, and punctuality.</li><li>Male candiate only</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthLicense/Certification:<ul><li>UAE DRIVIG LICENSE (Preferred)</li></ul>

Queen of Sands

We are looking for a reliable and well-organized Office Administrator / Receptionist to support our day-to-day office operations. This role is focused on maintaining a smooth, welcoming, and well-functioning office environment and acting as a coordination point between the management and the sales team.Key Responsibilities:<ul><li>Being present in the office and welcoming clients, agents, and partners</li><li>Ensuring the office is organized, clean, and presentable at all times (reception area, meeting rooms, common spaces)</li><li>Monitoring office needs (supplies, pantry, hygiene products, meeting rooms) and arranging timely replenishment</li><li>Being aware of management&rsquo;s schedule and availability, coordinating office visits and meeting requests accordingly</li><li>Supporting sales agents with basic office coordination (documents, scheduling, meeting room setup)</li><li>Acting as a central coordination point between agents and management for all administrative matters</li><li>Supporting new team members during their onboarding and adaptation, including basic office logistics and orientation</li><li>Providing basic technical support (with laptops, Wi-Fi access, office equipment, and helping with online meetings, conferences)</li></ul>Requirements:<ul><li>Previous experience in an office administration, receptionist, or similar role is a plus</li><li>Good organizational skills and attention to detail</li><li>Friendly, professional, and service-oriented attitude</li><li>Ability to multitask and handle daily office needs independently</li><li>Comfortable working with basic technology and office equipment (&ldquo;tech-friendly&rdquo;)</li><li>English and Arabic speaker</li></ul>What We Offer:<ul><li>Stable office-based role in a professional environment</li><li>Opportunity to be an important part of daily office operations</li><li>Opportunity to work in a premium international enviroment</li><li>Competitive package for working in the UAE</li><li>Modern tech equipment + coverage of communication expenses</li></ul>If you are organized, proactive, enjoy supporting people, and feel comfortable working with both people and technology, we would be happy to meet you.Job Type: Full-timePay: From AED1,500.00 per monthExperience:<ul><li>receptionist: 1 year (Preferred)</li></ul>Language:<ul><li>arabic (Preferred)</li></ul>

Office Administrator / Receptionist

Emirates National Investment

<div>
 
 We are seeking an Office Administrator to support smooth daily administrative operations and provide administrative assistance to senior leadership and internal teams. This role is essential to maintaining a professional and organised office environment, managing reception duties, maintaining and coordinating documentation, and supporting administrative tasks from other departments.
 
 
 
 
 
 The ideal candidate is organised, proactive, detail-oriented, service-focused, and able to operate effectively in a small but fast-paced office environment.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 
 Office and Reception Administration
 
 
 <ul>
 <li>
 Serve as the first point of contact for visitors and callers, ensuring a warm and professional welcome.
 </li>
 <li>
 Maintain visitor logs and ensure proper access control in line with security protocols.
 </li>
 <li>
 Oversee the office&rsquo;s cleanliness, ambience, and upkeep.
 </li>
 <li>
 Manage procurement of office supplies, pantry stock, stationery, and consumables.
 </li>
 <li>
 Liaise with building management, maintenance providers, and external vendors.
 </li>
 <li>
 Maintain the office asset register and inventory records.
 </li>
 </ul>
 
 
 
 
 
 Administrative and Secretarial Support
 
 
 <ul>
 <li>
 Draft, edit, and prepare letters, memos, presentations, and emails.
 </li>
 <li>
 Schedule internal and external meetings, including calendar coordination.
 </li>
 <li>
 Support travel arrangements including flights, hotels, visas, and itinerary planning.
 </li>
 <li>
 Manage meeting room bookings and logistics.
 </li>
 <li>
 Handle inbound and outbound courier coordination.
 </li>
 </ul>
 
 
 
 
 
 Document and Records Management
 
 
 <ul>
 <li>
 Maintain well-organised electronic and physical filing systems.
 </li>
 <li>
 Update and track company documents, agreements, licenses, and vendor contracts.
 </li>
 <li>
 Ensure timely renewals of permits, insurance policies, and authorities related registrations.
 </li>
 </ul>
 
 
 
 
 
 Meetings and Events Support
 
 
 <ul>
 <li>
 Arrange catering, refreshments, logistics, and meeting materials.
 </li>
 <li>
 Prepare agendas and minutes when required.
 </li>
 <li>
 Manage meeting rooms and venue bookings.
 </li>
 </ul>
 
 
 
 
 
 General Administrative Support
 
 
 <ul>
 <li>
 Submit invoices to the Finance department and monitor processing status.
 </li>
 <li>
 Maintain petty cash logs and monthly expense trackers.
 </li>
 <li>
 Collaborate with the Finance and Procurement departments to ensure compliance with internal policies.
 </li>
 <li>
 Follow up on invoices, LPOs, receipts, confirmations, and acknowledgments.
 </li>
 <li>
 Assist with onboarding tasks, such as access cards, IDs, workstation setup, document collection.
 </li>
 <li>
 Support compliance with health and safety standards, including emergency procedures.
 </li>
 </ul>
 
 
 
 
 
 
 Experience and Education:
 
 
 
 
 
 
 <ul>
 <li>
 2&ndash;5 years of experience in administration or secretarial support roles.
 </li>
 <li>
 Experience in DIFC-based offices is an advantage.
 </li>
 <li>
 Background in corporate or financial services sectors preferred.
 </li>
 <li>
 Bachelor&rsquo;s Degree or Diploma in Business Administration or a related field.
 </li>
 </ul>
 
 
 
 
 
 
 Skills:
 
 
 
 
 
 
 <ul>
 <li>
 Proficient in MS Office (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 Strong organisation and time-management abilities.
 </li>
 <li>
 Excellent interpersonal and communication skills, with a customer-service mindset.
 </li>
 <li>
 High attention to detail, confidentiality, and accuracy.
 </li>
 </ul>
 
 
 
 
 
 
 Personal Attributes:
 
 
 
 
 
 
 <ul>
 <li>
 Proactive, self-driven, and reliable.
 </li>
 <li>
 Well-presented, professional, and confident.
 </li>
 <li>
 Able to work independently and within a small team.
 </li>
 <li>
 Structured, disciplined, and solutions-focused.
 </li>
 </ul>
</div>

Office Administrator (Family Office)

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2151 office administrator jobs IN Charge Jobs In Dubai

Office Administrator

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Office Administrator

Office Administrator / Receptionist

Office Administrator (Family Office)