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executive assistant

GSSTech Group

<div><h3 class="jobSectionHeader">Overview</h3>
We are seeking a highly organised and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will manage day-to-day executive functions, ensure seamless workflow, and act as a trusted point of contact for internal and external stakeholders.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul>
<li>Manage executive calendars, schedule appointments, and coordinate complex meetings.
</li><li>Handle email correspondence, phone calls, and communication on behalf of the executive.
</li><li>Prepare reports, presentations, meeting minutes, and documentation as required.
</li><li>Coordinate domestic and international travel, including visas, itineraries, and logistics.
</li><li>Maintain confidentiality while managing sensitive information and business documents.
</li><li>Liaise with internal teams, clients, and external partners to ensure smooth communication.
</li><li>Support project tracking, follow-ups, and task management for executive initiatives.
</li><li>Oversee office-related coordination, event support, and administrative tasks as needed.
</li><li>Conduct research, compile data, and prepare briefs to assist decision-making.
</li><li>Plan and manage expenses, reimbursements, procurement requests, and executive budgets.
</li></ul><h3 class="jobSectionHeader">Requirements</h3><ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or related field preferred.
</li><li>Minimum 3&ndash;5 years&rsquo; experience as an Executive Assistant, Personal Assistant, or similar role.
</li><li>Strong command of English (Arabic is a plus).
</li><li>Excellent communication, organisational, and time-management skills.
</li><li>Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and scheduling tools.
</li><li>Ability to handle multiple priorities with discretion, accuracy, and professionalism.
</li><li>Experience managing travel arrangements and working in a fast-paced environment.
</li><li>Strong problem-solving skills and the ability to work independently with minimal supervision.
</li></ul><h3 class="jobSectionHeader">Preferred Qualities</h3><ul>
<li>Professional and polished demeanour.
</li><li>High level of integrity and trustworthiness.
</li><li>Ability to anticipate needs and take initiative.
</li><li>Experience working with C-level executives or multinational companies in the UAE.</li></ul></div>

Executive Assistant

Silverline Construction Rental LLC

We are urgently hiring for Executive Assistant for our company.Key Responsibilities:<ul><li>Coordinate and maintain executives&rsquo; schedules, including meetings, travel, and appointments.</li><li>Manage emails, phone calls, and correspondence on behalf of executives; respond to inquiries and prioritize urgent matters.</li><li>Organize complex travel itineraries, accommodations, and logistics, ensuring all details are seamless.</li><li>Schedule and organize meetings, including preparing agendas, taking meeting minutes, and ensuring follow-up on action items.</li><li>Assist with drafting, editing, and proofreading reports, presentations, and other documents.</li></ul>Requirements: <ul><li>Bachelor&rsquo;s degree or a similar qualification.</li><li>Minimum 3 years of experience as an Executive Assistant or in a similar role.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Must be proficient in English &amp; Hindi.</li></ul>Job Types: Full-time, Permanent

Calvin James Recruitment

<div>
 
 Looking for highly organised and proactive Executive Assistant to provide high-level support to the CEO and COO within a fast-paced retail environment. The successful candidate will act as a trusted partner, managing complex schedules, facilitating effective communication, and ensuring the smooth operation of the executive office. Fluency in Arabic and English is essential for this role.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 Executive Support
 
 <ul>
 <li>
 Provide comprehensive administrative and executive support to the CEO and COO
 </li>
 <li>
 Manage complex calendars and schedules across multiple time zones
 </li>
 <li>
 Act as a key point of contact between the executives and internal and external stakeholders
 </li>
 <li>
 Screen, prioritize, and manage correspondence, emails, and calls in both Arabic and English
 </li>
 <li>
 Prepare agendas, presentations, reports, and executive briefing materials
 </li>
 </ul>
 
 Business &amp; Operational Support
 
 <ul>
 <li>
 Coordinate leadership meetings, board meetings, and executive off-sites
 </li>
 <li>
 Take accurate minutes, track actions, and follow up to ensure timely execution
 </li>
 <li>
 Support operational and strategic initiatives across retail operations and corporate functions
 </li>
 <li>
 Liaise with senior leadership, store operations teams, suppliers, landlords, and partners
 </li>
 </ul>
 
 Travel &amp; Logistics
 
 <ul>
 <li>
 Coordinate complex domestic and international travel arrangements, visas, and itineraries
 </li>
 <li>
 Manage accommodation, transportation, and executive expenses
 </li>
 </ul>
 
 Confidentiality &amp; Stakeholder Management
 
 <ul>
 <li>
 Handle sensitive and confidential information with the highest level of discretion
 </li>
 <li>
 Support communication with Arabic-speaking stakeholders, government entities, and regional partners as required
 </li>
 <li>
 Build strong relationships with internal teams and external stakeholders
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Experience
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant supporting C-suite executives, preferably within retail, FMCG, or consumer-driven industries
 </li>
 <li>
 Fluent in Arabic and English (spoken and written)
 </li>
 <li>
 Exceptional organizational and time-management skills with strong attention to detail
 </li>
 <li>
 Strong written and verbal communication skills in both languages
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality
 </li>
 <li>
 Strong proficiency in Microsoft Office and calendar management tools
 </li>
 </ul>
 
 
</div>

<div>Executive Assistant
DHL Supply Chain is the world's largest contract logistics specialist, offering customized logistics solutions based on globally standardized warehousing, transportation, and integrated services components. It&rsquo;s a really exciting time to join us as there are lots of big developments happening in the logistics industry. Globalization, digitalization, and e-commerce are all shaping the way we work. We even have picking robots in our warehouses to help us do our jobs!
 
 
It&rsquo;s about everyone working together and the sense of belonging, teamwork and collaboration that you will experience from day one. It&rsquo;s also about our quest to consistently deliver excellence, so we&rsquo;re always developing to make sure we remain the number one logistics company and a great place to work.
Join us in connecting people and improving lives!
Currently, we are looking for a passionate and energetic Executive Assistant to be based in Dubai, United Arab Emirates. Provide a high-level administrative support to CCO, COO and VP HR, ensuring the smooth operation of their daily activities and enhancing their effectiveness by managing complex schedules, coordinating communications, and special projects. As well as support to develop and administer office support plans and processes to effectively meet office administrative needs, manage office equipment and facilities, and ensure smooth running of business activities in line with business needs, office and employee requirements, Group guidelines and policies.
In this Executive Assistant position
<ul><li>High level of administrative support to the Executives. Manage executive calendars, including scheduling meetings, appointments and travel arrangements. Prepare and edit correspondence, reports, presentations and other documents.</li>
<li>High level of administrative support to the business providing day to day office support such as typing services, documents filing, control and request of office supplies, preparation of reports, spreadsheets, presentations and preparation of minutes and agendas for Exec meetings.</li>
<li>Identify, record and share requirements for new, upgradation or maintenance of office supplies and equipment</li>
<li>Support admin tasks in areas such as gate pass, Office Premise &amp; Equipment Maintenance (e.g. Pantry, Consumables etc.)</li>
<li>Assist with quotes required by the business and executives. Generating purchase requisitions. Monitor and tracking deliveries to ensure receipting, validation and payment of invoices.</li>
<li>Assist with accurate uploading and coding of receipts on behalf of executives on financial platform. (expenses Claim)</li>
<li>Cooperate and work with vendors of outsourced services, equipment, facilities management, etc necessary for office support</li>
<li>Arrange domestic and international travel for executives and hosted as well as other business travelers. Prepare detailed and most cost-effective travel itineraries for executives and hosted and ensure all travel documents are in order. Travel requirements include transfers, flights, accommodation, and visas.</li>
<li>Handle sensitive information with the highest level of confidentiality and discretion. Ensure data security and compliance with company policies and procedures.</li>
<li>Manage and coordinate Food and Beverage coordinator day to day schedule. This includes managing of boardroom calendars and requirements.</li>
<li>Manage Event planning for office functions as well as offsite Exco meetings, Townhalls and conferences. This includes site visits, obtaining and approval of quotes, Programme creation, logistics and travel requirements of delegates, on site management and post event evaluation.</li>
<li>May influence others within the job area through explanation of facts, policies and practices</li>
<li>Support and interact primarily with colleagues of own function</li>
<li>Build relationships and understand customer and key stakeholders&rsquo; interests and concerns</li>
<li>Address task-related issues appropriately to maintain work relationships</li>
</ul>Now, here is what we need from you!
<ul><li>Exceptional ability to manage and prioritize multiple tasks and projects simultaneously</li>
<li>Strong time management and organizational skills to ensure deadlines are met and schedules are maintained.</li>
<li>Meticulous attention to detail to ensure accuracy in financial transactions, travel arrangements and administrative tasks.</li>
<li>Ability to spot and correct errors in documents, reports and communications.</li>
<li>Expertise in arranging complex travel itineraries, including flights, accommodations, transportation, and visas.</li>
<li>Ability to handle travel related issues and emergencies promptly and efficiently.</li>
<li>Familiarity with travel booking systems and tools.</li>
<li>Excellent verbal and written communication skills. Strong interpersonal skills to interact effectively with executives, clients, vendors and team members.</li>
<li>Strong analytical and problem solving abilities to address issues related to forex transactions and travel logistics.</li>
<li>High level of integrity and professionalism in handling sensitive and confidential information.</li>
<li>Ability to plan coordinate and execute special projects and initiatives.</li>
<li>Ability to anticipate needs and provide proactive support.</li>
<li>Previously demonstrated experience working in a matrix organization within a multi-national</li>
<li>Bachelor&rsquo;s Degree or equivalent experience/qualification</li>
<li>Minimum of 5 years of experience as an Executive assistant or in a similar role preferably with exposure to managing multiple C Level.</li></ul></div>

CHANEL

<div>
 
 Your role @ Chanel
 
 
 
 We are looking for an experienced executive assistant to provide broad and comprehensive support working alongside the Managing Director Middle-East.
 
 
 You will be at the heart of Chanel&rsquo;s operations in a vibrant and multicultural region. You will be able to anticipate needs, manage sensitive information, and represent the Managing Director with professionalism. You will enable the Managing Director to focus on strategic priorities, ensuring that every interaction and engagement reflects the values and excellence of the House of Chanel.
 
 
 
 The Impact You Can Create at Chanel
 
 
 
 Provide administrative support to the Managing Director while being the primary point of contact for internal and external stakeholders on all matters pertaining to the office, including those of a highly confidential or critical nature.
 
 
 
 Calendar &amp; Priorities Management
 
 
 
 
 <ul>
 <li>
 Full ownership of the MD&rsquo;s Outlook calendar (internal, external, regional &amp; global)
 </li>
 <li>
 Anticipate and manage priorities, schedule changes, and meeting preparations with efficiency and discretion
 </li>
 <li>
 Ensure proactive time optimization and clear communication flow
 
 
 
 </li>
 </ul>
 
 Travel &amp; Logistics (T&amp;E)
 
 
 
 
 <ul>
 <li>
 Organize complex and evolving travel arrangements: flights, hotels, visas, transport, etc.
 </li>
 <li>
 Coordinate itineraries for internal visitors and ensure smooth execution
 </li>
 <li>
 Track budgets and negotiate with vendors for travel, gifts, and internal events
 </li>
 <li>
 Encourage sustainable travel practices where relevant
 
 
 
 </li>
 </ul>
 
 Administrative &amp; Confidential Support
 
 
 
 
 <ul>
 <li>
 Draft and edit emails, presentations, and internal/external communications
 </li>
 <li>
 Handle confidential documents and sensitive information with the utmost discretion
 </li>
 <li>
 Maintain and update internal databases and reporting tools
 
 
 
 </li>
 </ul>
 
 Stakeholder &amp; Office Coordination
 
 
 
 
 <ul>
 <li>
 Act as the central liaison between the MD and all departments (HR, Finance, etc.)
 </li>
 <li>
 Coordinate external meetings and follow-ups with clients and partners
 </li>
 <li>
 Oversee the selection and distribution of corporate gifts and thank-you items
 
 
 
 </li>
 </ul>
 
 VIP Visits &amp; Event Management
 
 
 
 
 <ul>
 <li>
 Coordinate high-level visits: agenda, transport, catering, reservations, dietary needs
 </li>
 <li>
 Organize internal events and seminars, liaising with venues, suppliers, and guests
 </li>
 <li>
 Ensure alignment with CHANEL&rsquo;s sustainability commitments (local vendors, low-impact practices, waste reduction)
 
 
 
 </li>
 </ul>
 
 Expense Management
 
 
 
 
 <ul>
 <li>
 Manage Concur claims and related expense processes with accuracy and timeliness
 
 
 
 </li>
 </ul>
 
 Anticipation &amp; Agility
 
 
 
 
 <ul>
 <li>
 Anticipate needs, flag issues early, and bring solutions before problems arise
 </li>
 <li>
 Maintain calm and composure in high-pressure situations and act as a stabilizing force
 
 
 
 </li>
 </ul>
 
 You Are Energized By
 
 
 
 Creating calm and clarity amidst complexity, turning fast-paced days into well-orchestrated outcomes.
 
 
 Building strong relationships across diverse teams and cultures, acting as a trusted partner and stabilizing force.
 
 
 The opportunity to represent the House in every interaction, embodying Chanel&rsquo;s values of discretion, care, and excellence.
 
 
 Navigating new challenges and ensuring that every event and visit is executed flawlessly.
 
 
 Working with autonomy while being part of a collaborative team.
 
 
 Completing a high volume of tasks and projects
 
 
 Using your judgement and getting the job done
 
 
 
 What You Will Bring
 
 
 
 Minimum 6 years of experience as an Executive Assistant in a multicultural environment, ideally within the luxury or hospitality sector
 
 
 Strong sense of discretion, ethics, and professionalism
 
 
 Fluent in English and French (spoken and written); Arabic is a plus
 
 
 Mastery of Microsoft Office, Outlook, SharePoint, and Concur
 
 
 Excellent interpersonal and communication skills, with a collaborative mindset
 
 
 High level of organisation, proactivity, and attention to detail
 
 
 Strong adaptability, resilience, and composed under pressure
 
 
 Emotionally intelligent and culturally aware, with a strong team spirit
 
 
 
 What Chanel Can Offer You
 
 
 
 
 <ul>
 <li>
 Satisfy your authentic interest in all people-related matters
 </li>
 <li>
 Give you exposure to various business context
 </li>
 <li>
 Develop long lasting and meaningful relationships with a wide range of internal and external interlocutors
 </li>
 <li>
 Learn continuously
 
 
 
 </li>
 </ul>
 
 At Chanel, we are focused on creating an inclusive culture that nurtures personal growth, contributing to collective progress. We believe the uniqueness of each individual increases the diversity, complementarity and effectiveness of our teams. We strongly encourage your application, as we value the perspective, experience and potential you could bring to Chanel.
 
</div>

HYM Investment Group

We are looking for a highly organized, detail-oriented, and proactive Executive Secretary (Male) to provide comprehensive administrative and executive support to our CEO. The ideal candidate will demonstrate exceptional professionalism, strong communication skills, and the ability to manage multiple priorities efficiently in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, appointments, meetings, and daily schedule.</li><li>Handle incoming calls, emails, and correspondence, ensuring timely and appropriate responses.</li><li>Prepare meeting agendas, record minutes, and follow up on action items to ensure timely completion.</li><li>Organize and oversee complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with high accuracy and attention to detail.</li><li>Maintain confidentiality and handle sensitive information with the utmost discretion.</li><li>Liaise with internal departments and external stakeholders on behalf of the CEO.</li><li>Anticipate the CEO&rsquo;s needs and ensure smooth operations and efficient workflow.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>2&ndash;3 years of experience as an Executive Secretary, Executive Assistant, or in a senior administrative role supporting top-level management.</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>Exceptional organizational, multitasking, and time-management abilities.</li><li>High level of integrity, discretion, and professionalism.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per month

Executive Assistant - Male

Global Advisors Communications

Job Overview Job Title: Executive Assistant & Office ManagerLocation: Dubai, UAEType: Full-timeSalary: Competitive (Based on market standards)Experience: Minimum 3-4 years in media, PR, or communicationsLanguages: Spanish speakers only.We are seeking a dynamic and resourceful Executive Assistant & Office Manager to support its senior leadership team and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements. The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment. Key Responsibilities <ul><li>Provide top-tier executive support to the CEO and senior directors</li><li>Oversee and coordinate daily office operations and team logistics</li><li>Lead tender submissions and coordinate new business proposals</li><li>Manage document workflows through government and client portals</li><li>Prepare and design PowerPoint presentations for proposals, briefings, and meetings</li><li>Attend internal and client meetings, record detailed minutes, and manage follow-ups</li><li>Organize complex travel arrangements and protocols (regionally and internationally)</li><li>Assist in planning internal and external communications events</li><li>Maintain confidentiality and manage sensitive information discreetly</li><li>Support recruitment coordination and onboarding administration as needed</li></ul> Candidate Profile & Qualifications <ul><li>Minimum 3-4 years of experience in a similar role, ideally within a PR agency or government communications setting</li><li>Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)</li><li>Proficient in Microsoft Office, especially PowerPoint and Excel</li><li>Familiarity with UAE government and business portals is highly preferred</li><li>Strong organizational skills with excellent attention to detail</li><li>Ability to multitask and perform effectively under pressure</li><li>Holds a valid US visa or is open to international travel</li><li>Discreet, professional, and solutions-oriented</li></ul>If interested, please share your updated CV. We look forward to hearing from qualified candidates!

Executive Assistant Office Manager

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Executive Assistant - Male

Executive Assistant Office Manager