executive assistant

office administrator

account manager

administrative assistant

admin assistant

administration assistant

GIG Gulf

<div>
 
 
 Who we are
 
 
 
 GIG Gulf (a Fairfax company) is part of the Gulf Insurance Group (GIG), the #1 largest regional composite insurer in the Middle East and North Africa, with presence in 12 markets including the United Arab Emirates, Bahrain, Oman, Qatar, Saudi Arabia, Algeria, Egypt, Iraq, Jordan, Kuwait, Lebanon, and Turkey. GIG Group reported consolidated assets of US$ 3.83 billion and $69 million net profit for the year 2023. The majority shareholder of GIG Group is Toronto based Fairfax Financial Holding, a global leader in insurance and reinsurance with a presence in 40 markets.
 
 
 
 
 
 GIG Gulf is an &lsquo;A&rsquo; rated regional insurer with a top 5 position in each of its markets (UAE, Oman, Qatar, Bahrain). GIG Gulf has been present in the region for over 70 years with a strategic focus on both growth and investments and is a one stop shop offering a wide range of insurance products and services that cater to a broad variety of needs for corporates, SMEs and individual customers throughout UAE, Oman, Bahrain, and Qatar. GIG Gulf also owns a 50% stake in GIG Saudi. Our strategic objectives and guiding principles are focused on Regional Growth, Customer Experience and Digital Transformation.
 
 
 
 
 
 GIG Gulf has created a diverse and inclusive working environment and culture with a workforce of over 800 employees, with over 60 nationalities, across 15 branches and retail shops region-wide and over 1 million customers. GIG Gulf is a caring partner that encourages customers to achieve their goals and live an inspiring and fulfilling life. We are obsessed with customer feedback and continuously evolving to become the region&rsquo;s digital insurer of reference, committed to running our operations in a responsible, sustainable way
 
 .
 
 
 
 
 
 
 
 Job purpose:
 
 
 
 As a Healthcare Policy administration assistant, you will perform various tasks daily. And therefore, you should be able to multitask and prioritize. We also expect you to handle sensitive information confidentially. You should be able to combine exceptional communication skills with an ability to perform behind the scenes tasks,
 
 
 The role requires a great deal of independent thought or judgment acting within well-defined policies and procedures.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide full administrative support to clients &amp; intermediaries including but not limited to &ldquo;Census reconciliation, policy setup, endorsements, invoicing analysis, reports&rdquo;.
 </li>
 <li>
 Review all documents received thoroughly and meticulously and enter data in the healthcare systems while ensuring a high level of accuracy within the time frame as per the agreed SLAs with minimal errors.
 </li>
 <li>
 Ensure regulatory compliance is achieved through continuous monitoring and reporting of process, procedures, and systems gaps.
 </li>
 <li>
 Maintaining physical or electronic records related to medical insurance policies &amp; maintenance requests.
 </li>
 <li>
 Upload member data files to regulatory systems ensuring compliance with regulatory directives.
 </li>
 <li>
 Upload PBM membership data to partner system
 </li>
 <li>
 Liaise with cross-functional teams for customer service, medical and health on track related queries.
 </li>
 <li>
 Ensuring customers, clients and brokers are at the center of day-to-day activities to meet the evolving needs and expectations.
 </li>
 <li>
 Process Improvement and Development mindset &ldquo;Identify opportunities for enhancing policy management workflows and systems&rdquo; having proactive role in developing and improving processes within the organization.
 </li>
 </ul>
 
 
 
 
 
 Essential Requirements:
 
 
 <ul>
 <li>
 Previous experience in policy administration role
 </li>
 <li>
 Tertiary education
 </li>
 <li>
 One-year administrative experience within the insurance industry
 </li>
 <li>
 MS office &ndash; Excellent Microsoft Excel skills including (Data Filters. Data Sorting, Pivot Tables, Cell Formatting, Excel formulas, Data validation and analysis) are a must for this role.
 </li>
 <li>
 Excellent organizational and multitasking skills, Strong attention to details, and interpersonal skills
 </li>
 <li>
 Customer-oriented communication skills
 </li>
 </ul>
 
 
</div>

Policy Administration Assistant

Emirates

<div>
 
 Job Purpose
 
 
 
 At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always &lsquo;Fly Better.&rsquo; As one of the most recognised and admired brands globally, we&rsquo;re driven by innovation and excellence. Join us as an
 
 Administration Assistant
 
 and make a difference by delivering top-tier medical services that support our employees' health and well-being. Experience a fast-paced, multicultural environment where your medical expertise will directly impact the success of our operations and contribute to our shared success on a global stage.
 
 
 As an
 
 Administration Assistant
 
 , you will provide general administrative services and/or secretarial support. This role is typically focused on the completion of tasks and work routines which are semi-related. Interaction with contacts within other departments is routine and usually uncomplicated. The use of a computer is at a basic level and somewhat frequent.
 
 
 
 In This Role, You Will
 
 
 
 <ul>
 <li>
 Organise appointments as required and prepare necessary documents, keeping designated employees advised of their daily schedule and ensure availability of facilities, meeting rooms etc. Where required, handle all aspects of internal customer service to ensure a professional, accurate and informative service.
 </li>
 <li>
 Receive cash, prepare daily reports on the same and highlight discrepancies where the case. Support supervisory staff in billing and account reconciliation where required. Prepare and submit applications, government forms, permit requests etc. for employees.
 </li>
 <li>
 Prepare documents, passes, licenses and forms for submission to HR, Staff Travel, and other internal departments for staff as required.
 </li>
 <li>
 Complete timekeeping activities such as: input of sick, absence, leave, overtime to ensure accurate records are maintained. Assist in compiling routine management reports. Recommend improvements to process/procedure to seniors.
 </li>
 <li>
 Maintain department records for timekeeping and highlight attendance trends or issues to management.
 </li>
 <li>
 Compose and dispatch routine letters, memos and other correspondence for the department. Sort, consolidate and distribute incoming mail items and other documents in an organised and timely manner.
 </li>
 <li>
 Prepare documents for distribution to internal and external departments as per department requirements. This includes photocopying, collating, scanning, faxing, laminating, binding etc. Wherever required by role, update information systems and prepare routine reports.
 </li>
 <li>
 Maintain an efficient filing system for the department and ensure logs or standard reports are as per requirements. Ensure information is accurate and up to date.
 </li>
 <li>
 Ensure hardware assets are in working order (photocopier, telephones, fax).
 </li>
 <li>
 Order and maintain office stationary supplies, with logs of daily activity.
 
 
 </li>
 </ul>
 Qualification
 
 
 
 To be considered for the role, you must meet the below requirements:
 
 
 
 <ul>
 <li>
 Experience in Administration. General Administration
 </li>
 <li>
 Experience in an administrative or office environment.
 </li>
 <li>
 Computer literate with working knowledge of Word, Excel etc.
 
 
 </li>
 </ul>
 At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
 
 
 Salary &amp; benefits
 
 
 Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
 
 
 Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers.
</div>

Administration Assistant – (Medical Services)

You Smart

Admin AssistantThe Admin Assistant will be responsible for providing administrative and accounting support our daily operations work to the team ensuring smooth office operations while maintaining accurate financial records.Competitive Salary Package: &ndash; 2,000 AED to 2,500 (based on experience and knowledge)Benefit &ndash;Employment visa (2 year )Insurance uae lowLeave Salary, Gratuity &amp; Air Ticket (as per UAE labor law)YouSmart Communication Network LLC is a leading Home System and ELV System company in Dubai, with over 10 years of experience in providing cutting-edge solutions. Learn more about us:Website: www.yousmart.aeInstagram : you smart / @yousmart.aeKey Responsibilities:<ul><li>Manage day-to-day administrative tasks including filing, scheduling, and correspondence.</li><li>Answer phone calls, respond to emails, and handle inquiries in a professional manner.</li><li>Maintain and update office records, databases, and documentation.</li><li>Assist in organizing meetings, appointments, and internal events.</li><li>Prepare reports, memos, and presentations as needed.</li><li>Coordinate office supplies, stationery, and equipment maintenance.</li><li>Support other departments with clerical tasks and general office management.</li><li>Handle courier services, travel arrangements, and other logistics-related admin duties.</li></ul>Requirements:<ul><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Strong organizational and multitasking abilities.</li><li>Excellent written and verbal communication skills.</li><li>Professional attitude and ability to handle confidential information.</li><li>Fluent in English</li><li>High school diploma or bachelor&rsquo;s degree in Business Administration or a related field.</li></ul>Soft skills<ul><li>Ability to work independently and as part of a team.</li></ul>Job Types: Full-time, PermanentPay: AED2,000.00 - AED2,500.00 per monthExperience:<ul><li>UAE: 1 year (Preferred)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>

Admin Assistant

Lionheart Sport Academy 

Managing Job Title: Managing Assistant Location: Dubai, UAE Organization: Lionheart Sport AcademyAbout Us: Lionheart Sport Academy is committed to nurturing young athletes, building character, and creating opportunities for personal growth through basketball and sports development. We pride ourselves on discipline, teamwork, and excellence both on and off the court.Position Overview: We are seeking a proactive, organized, and detail-oriented Managing Assistant to support the daily operations of Lionheart Sport Academy. The ideal candidate will work closely with the management team to ensure smooth administration, efficient coordination of activities, and effective communication across stakeholders including staff, parents, players, and partners.Key Responsibilities:<ul><li>Provide administrative support to management, including scheduling, correspondence, and record keeping.</li><li>Coordinate training sessions, events, and tournaments.</li><li>Manage communication with parents, players, and partner schools.</li><li>Assist in marketing, social media updates, and distribution of flyers.</li><li>Keep accurate attendance, registration, and financial records.</li><li>Support coaches with logistics and program planning.</li><li>Handle inquiries and provide information about academy services.</li><li>Ensure academy policies, codes of conduct, and safety regulations are upheld.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Sports Management, Communication, or a related field (preferred).</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication skills in English (verbal &amp; written); Arabic is an advantage.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and social media platforms.</li><li>Ability to work independently and as part of a team.</li><li>Passion for youth development and sports, especially basketball.</li><li>Flexible to work evenings or weekends as needed for events.</li></ul>What We Offer:<ul><li>Opportunity to grow within a dynamic sports academy.</li><li>Exposure to international sports development programs.</li><li>A positive, inclusive, and inspiring work environment.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or willing to relocate with an employer-provided relocation package (Required)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Management : 3 years (Required)</li></ul>Willingness to travel:<ul><li>100% (Required)</li></ul>

Managing Assistant

SFS Enterprise LLC

We are looking for an accounts assistant and payment follow up executive. Candidate should have decent language skills of English. Knowledge of MS office and other value add softwares will be an added bonusRequirements to applyShould be available for interview in DubaiBoth male and female candidates can applyKnowledge of MS office, English and accountingCompany offering (SFS Enterprise LLC)Website - www.sfsdxb.comSalary of AED 1600-1999 depending on potential of candidate and management decision after interviewEmployment VisaHealth insuranceAccommodation in Deira provided by company - This is only applicable for male employeesInterested candidates should come for walk in interview to below addressShowroom 30, Naif bazar Center, Nakheel rd - satellite market, Deira - Dubai - UAEOnly walk in candidates shall be given preference and considered.Interview dates - 4th September 2025 until suitable candidates employedshall be conducted between 11am to 5pmJob Type: Full-timePay: AED1,600.00 - AED1,999.00 per monthExperience:<ul><li>administrative assistant: 1 year (Preferred)</li></ul>Language:<ul><li>english (Preferred)</li></ul>

Accounts Assistant

EMICAPITAL LLC

Job Title: Corporate Business Assistant. Location: Dubai, United Arab Emirates Start Date: 1st October 2025 Reports to: Group COO.About EmiCapital GroupEmiCapital Group is a boutique advisory and investment firm, providing strategic corporate structuring, compliance, and business advisory solutions. We pride ourselves on delivering high-touch, client-centric services across the UAE and internationally.Role OverviewWe are seeking a Corporate Business Assistant to join our growing team. The ideal candidate will bring solid experience in UAE free zone and onshore company setups, regulatory compliance procedures, and client coordination. This role is well-suited for a dynamic professional who thrives in boutique advisory settings and can contribute immediately.Key Responsibilities<ul><li>Process and liaised with Business Registry (Mainland, Offshore and Freezone) for the Company formation and registration, resident visa processing; including preparation of Memorandums, Board Resolutions, Power of Attorney, and other documents related to company formation.</li><li>Follow compliance procedures when requesting, receiving, and reviewing client documents, ensuring accuracy and adherence to regulatory requirements.</li><li>Prepare and submit paperwork applications for DIFC and ADGM foundations, trusts, and corporate structures, ensuring compliance with local and international standards.</li><li>Ensure all procedural compliance requirements are met in line with UAE regulations and international standards.</li><li>Monitor and ensure all procedural and statutory compliance requirements are met, including timely submission of client and business filings (both electronic and hard copy)</li><li>Maintain up-to-date statutory registers and corporate records, ensuring accuracy and accessibility for regulatory inspections.</li><li>Act as a liaison between clients and government/regulatory bodies, providing clear guidance, updates and support throughout the process.</li><li>Support broader corporate advisory projects and ad hoc client requirements</li><li>Maintain strict confidentiality and data protection in handling client and company information.</li></ul>Requirements<ul><li>Minimum 3 years of relevant experience in corporate services, compliance, or legal administration within the UAE.</li><li>Strong knowledge of DIFC and ADGM foundation setups and compliance procedures.</li><li>Familiarity with boutique-style advisory and private client services.</li><li>UAE driving license with own car is mandatory.</li><li>Must be based in the UAE and available to join from 1st October 2025.</li><li>Bilingual preferred &ndash; English and Arabic, additional European Language a plus.</li><li>Proficient in MS Office and document management tools.</li><li>Strong organizational skills with the ability to manage multiple client cases simultaneously.</li></ul>Preferred Attributes<ul><li>Client-focused with a high level of professionalism and discretion.</li><li>Proactive problem-solver with attention to detail.</li><li>Ability to work independently as well as in a collaborative team environment.</li></ul>Job Type: Full-timePay: AED4,500.00 - AED5,500.00 per monthApplication Question(s):<ul><li>Do you Have a UAE driving License with own car.</li><li>Do you have experience working with DIFC and ADGM Foundations</li><li>Do you Have advanced MS Office and Adobe Skills.</li><li>Are you able to Join from 1st October</li></ul>

Corporate Business Assistant

CFHELMETS LLC

The Admin/Account Assistant is responsible for managing the day-to-day administrative activities of the office, providing support to the staff, and ensuring efficient operation to promote organizational success.Key Responsibilities:<ul><li>Organizing and scheduling appointments</li><li>Managing office supplies and equipment.</li><li>Handling incoming and outgoing correspondence.</li><li>Assisting in the preparation Order dispatches</li><li>Providing general administrative support</li></ul>Requirements:<ul><li>Accounting Background</li></ul><ul><li>Knowledge in XERO is a must</li><li>Logistics knowledge is an advantage</li><li>Computer Skills and good English communication are required</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthExperience:<ul><li>XERO Software: 2 years (Preferred)</li><li>Accounting: 3 years (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Explore 1112+ Administration assistant in Dubai this September. Find roles across top companies and apply now to boost your career.

1112 administration assistant jobs IN Dubai

Policy Administration Assistant

Administration Assistant – (Medical Services)

Admin Assistant

Managing Assistant

Accounts Assistant

Corporate Business Assistant

Admin Assistant