executive assistant Jobs in Sharjah United Arab Emirates

executive assistant

office administrator Jobs in Sharjah United Arab Emirates

office administrator

admin & accounts assistant Jobs in Sharjah United Arab Emirates

admin & accounts assistant

human resources assistant Jobs in Sharjah United Arab Emirates

human resources assistant

office staff (procurement assistant) Jobs in Sharjah United Arab Emirates

office staff (procurement assistant)

administration assistant

AL WANEES LADIES SALON

<ul><li>Coordinate daily staff movements, including pickup and drop schedules with salon drivers.</li><li>Maintain staff attendance, travel logs, and transportation records.</li><li>Prepare weekly and monthly driver and transport schedules.</li><li>Communicate with drivers to ensure punctuality and route efficiency.</li><li>Manage bookings for staff travel, accommodations, and official visits.</li><li>Handle petty cash, expense tracking, and basic administrative documentation.</li><li>Support HR in maintaining employee records and leave management.</li><li>Assist the Salon Manager in day-to-day office operations and staff coordination.</li><li>Ensure salon supplies, uniforms, and logistics are maintained and delivered on time.</li><li>Liaise with suppliers, transport services, and maintenance vendors as needed.</li></ul>Job Type: Full-timePay: AED1,600.00 - AED1,800.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>

Administration Assistant

Faan Al Ibdaa Perfumes & Cosmetic LLC

Job SummaryWe are looking for Female Office cum Personal Assistant for administrative, secretarial, and personal support to the executive/senior staff member and assists with general office management to ensure efficient operations. This role requires exceptional organizational skills, a high level of discretion, and the ability to manage multiple priorities effectively.Key ResponsibilitiesExecutive and Personal Support<ul><li>Calendar and Schedule Management: Manage and coordinate the executive's complex calendar, including scheduling internal and external meetings, appointments, and reminders.</li><li>Correspondence Management: Handle and prioritize all incoming and outgoing correspondence, including screening phone calls, managing emails, and processing mail. Draft, prepare, and edit professional documents, reports, memos, and presentations.</li><li>Travel Arrangements: Plan and book comprehensive travel logistics, including flights, accommodation, ground transportation, and preparing detailed itineraries and expense reports.</li><li>Meeting Coordination: Organize and coordinate meetings, conferences, and events. This includes preparing agendas, arranging necessary materials, taking accurate minutes, and following up on action items.</li><li>Confidentiality: Handle sensitive information, documents, and communications with the utmost discretion and professionalism.</li><li>Personal Tasks/Errands: Assist with personal tasks and errands as required to support the executive's personal life and commitments, which may include managing personal appointments or coordinating household-related matters.</li></ul>Office Administration and Operations<ul><li>General Office Maintenance: Oversee the general appearance and functionality of the office area, ensuring it is clean, tidy, and well-organized.</li><li>Supply Management: Monitor and maintain inventory of office and pantry supplies, placing and managing orders as needed.</li><li>Filing and Records: Develop and maintain an efficient and accurate filing system (both physical and digital) for all documents and records.</li><li>Stakeholder Liaison: Act as a professional point of contact and liaison between the executive and internal teams, external clients, vendors, and other stakeholders.</li><li>Administrative Support: Perform general clerical duties such as photocopying, scanning, data entry, and processing administrative forms.</li><li>Office Equipment: Ensure all office equipment (printers, communication systems, etc.) is functioning correctly and coordinate maintenance or repairs as necessary.</li></ul>Qualifications and Requirements<ul><li>Proven experience (typically 2+ years) as a Personal Assistant, Executive Assistant, or Office Administrator.</li><li>High school diploma or equivalent; an Associate's or Bachelor's degree in Business Administration, Office Management, or a related field is often preferred.</li><li>Expert proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational, time-management, and planning abilities with exceptional attention to detail.</li><li>Ability to multitask, manage a varied workload, and prioritize tasks effectively under pressure.</li><li>Demonstrated professionalism, integrity, and the ability to maintain a high level of confidentiality.</li><li>Proactive and resourceful approach to problem-solving.</li></ul>Key Skills<ul><li>Calendar Management</li><li>Travel Coordination and Logistics</li><li>Correspondence Drafting/Editing</li><li>Meeting and Event Planning</li><li>Office Equipment Operation</li><li>Bookkeeping/Expense Reporting</li><li>Time Management</li><li>Interpersonal Skills</li><li>Confidentiality and Discretion</li></ul>Kindly send CV by Whatsapp on 050 6249318Job Type: Full-timePay: AED1,800.00 - AED2,300.00 per month

Office cum Personal Assistant to GM

Silver Star Printing Material Trading LLC

Job Title: Female Receptionist cum Administrative Assistant (Frontdesk)Location: Sharjah, UAE Experience Required: Minimum 2 Years GCC Experience Job Type: Full-timeSend your CV to: career@silverstaruae.comJob Summary:We are looking for a Receptionist cum Administrative Assistant with at least 2 years of GCC experience to manage front office operations and provide comprehensive administrative, facility, and purchasing support. The ideal candidate should be organized, proactive, and detail-oriented, capable of handling multiple tasks efficiently while maintaining a professional and welcoming office environment.Key Responsibilities:<ul><li>Greet and assist visitors in a courteous and professional manner.</li><li>Manage incoming calls, emails, and correspondence promptly and accurately.</li><li>Maintain a clean, organized, and welcoming reception area.</li><li>Perform general administrative duties including filing, data entry, and document preparation.</li><li>Schedule and coordinate meetings, appointments, and conference room bookings.</li><li>Monitor and maintain office supplies and stationery inventory.</li><li>Coordinate maintenance and facility-related tasks, liaising with technicians, vendors, and service providers for timely completion.</li><li>Support the Purchase Department in sourcing and procuring office and maintenance materials.</li><li>Track and document maintenance and purchase requests, ensuring proper follow-up and reporting.</li><li>Assist HR and Admin departments with attendance tracking, courier handling, and general logistics.</li><li>Draft and prepare letters, memos, and reports as required.</li><li>Help organize internal meetings, training sessions, and company events.</li></ul>Requirements:<ul><li>Minimum 2 years of GCC experience in a receptionist or administrative role.</li><li>Excellent communication skills in English (Arabic is an advantage).</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Strong organizational, coordination, and multitasking abilities.</li><li>Ability to collaborate effectively with multiple departments, particularly Maintenance and Purchase.</li><li>Professional appearance, positive attitude, and customer service orientation.</li><li>Bachelor&rsquo;s degree in Business Administration or a related field (preferred).</li></ul>Benefits:<ul><li>Competitive salary package.</li><li>Annual leave and benefits as per UAE Labour Law.</li><li>Supportive and professional work environment.</li></ul>Job Type: Full-time

Front Desk Administrator

FOUR STARS CERAMIC & SANITARY

Job description:Job Title: Female HR AssistantLocation: Sharjah, United Arab EmiratesJob Type: Full-Time (Immediate Joining Preferred)Job Overview:We are seeking a dynamic and proactive Female HR Assistant to join our human resource team. The ideal candidate will manage recruitment, employee relations, performance management, and compliance while fostering a positive work environment.Key Responsibilities:<ul><li>Develop and implement HR strategies that align with the organization's goals, ensuring a proactive approach to talent management.</li><li>Oversee the recruitment process from job posting to onboarding, ensuring a smooth experience for candidates and new hires.</li><li>Conduct comprehensive performance evaluations, providing guidance to managers on best practices for employee development.</li><li>Manage employee relations, addressing conflicts and fostering a positive workplace environment through effective communication.</li><li>Ensure compliance with labor laws and regulations, implementing necessary policies to mitigate risks and protect the organization.</li><li>Analyze HR metrics to identify trends and inform strategic decision-making, contributing to workforce planning and optimization.</li><li>Facilitate employee engagement initiatives, creating a culture that values feedback and encourages open dialogue.</li><li>Administer compensation and benefits programs, ensuring they are competitive and aligned with industry standards.</li><li>Collaborate with leadership to foster diversity and inclusion initiatives, promoting an equitable workplace for all employees.</li></ul>Skills and Requirements:<ul><li>Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>Minimum 2 years of experience in HR and administrative roles.</li><li>Ability to handle sensitive and confidential information with integrity.</li><li>Proficiency in HR software and payroll systems.</li><li>Strong knowledge of UAE labor laws and HR compliance standards.</li><li>Proficient in Microsoft Office Suite.</li><li>Excellent organizational, interpersonal, and communication skills.</li><li>Ability to multitask, prioritize, and work under pressure.</li></ul>Benefits:<ul><li>Competitive base salary</li><li>Comprehensive health insurance.</li><li>Career growth opportunities in a fast-growing company</li><li>Training and development programs.</li></ul>Language Skills:<ul><li>Fluency in English, Hindi, Urdu and Arabic is plus</li><li>Excellent communication skills in English are preferred.</li></ul>If you meet the above criteria and are ready to contribute to a growing team, we&rsquo;d love to hear from you. Please send your resume to (0502561990)Job Type: Full-timeJob Type: Full-time

Human Resources Coordinator

TALENTMATE

<div>
 
 Job Description
 
 
 
 An Executive Assistant plays a crucial role in supporting executives by providing high-level administrative assistance, enabling them to focus on their primary responsibilities and strategic tasks. As an Executive Assistant, you will be responsible for managing the executive's schedule, coordinating meetings and travel plans, and acting as the first point of contact for stakeholders. This position requires a proactive individual who can anticipate the needs of the executive, handle confidential information with discretion, and communicate effectively with various stakeholders within and outside the organization. The ideal candidate should possess strong organizational skills and the ability to expertly manage multiple tasks under tight deadlines, while maintaining a high degree of flexibility and composure. In addition to administrative duties, you might also be involved in research, preparing reports, and other business-related tasks, making this role both varied and dynamic.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Coordinate and manage executives' schedules, ensuring efficient time management and prioritization.
 </li>
 <li>
 Arrange domestic and international travel plans, including flights, accommodation, and itineraries.
 </li>
 <li>
 Prepare and edit correspondence, communications, presentations, and other documents for meetings.
 </li>
 <li>
 Organize executive team meetings, prepare agendas, and document minutes accurately.
 </li>
 <li>
 Act as a point of contact between executives and internal/external clients and stakeholders.
 </li>
 <li>
 Conduct preliminary research and prepare reports or summaries for executive decision-making.
 </li>
 <li>
 Handle confidential information and documents, maintaining the utmost discretion and professionalism.
 </li>
 <li>
 Assist in the management of projects and specific work areas as directed by executives.
 </li>
 <li>
 Screen, evaluate, and respond to incoming inquiries and requests, directing them appropriately.
 </li>
 <li>
 Maintain an organized filing system for important and confidential documents.
 </li>
 <li>
 Assist in budget management and financial tracking as required by executives.
 </li>
 <li>
 Implement and refine office procedures to enhance efficiency and effectiveness of operations.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in business administration or related field preferred.
 </li>
 <li>
 Proven 5+ years of experience as an executive assistant or similar position.
 </li>
 <li>
 Excellent organizational skills with an ability to multitask effectively under pressure.
 </li>
 <li>
 Strong verbal and written communication skills in a business-oriented environment.
 </li>
 <li>
 High level of professionalism and discretion in handling sensitive and confidential information.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and other relevant office management software.
 </li>
 <li>
 Ability to work independently and collaboratively with diverse teams across the organization.
 
 
 </li>
 </ul>
 Job Details
 
 
 Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Sharjah Company Website: https://www.talentmate.com Job Function: Administrative Support Company Industry/
 
 
 Sector: Recruitment &amp; Staffing
 
 
 What We Offer
 
 
 
 About The Company
 
 
 
 Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
 
 
 Report
 
 
 Similar Jobs
 
 
 CNC Maintenance Technician 23O25
 
 
 Talentmate
 
 
 Office Administrator 23O25
 
 
 Talentmate
 
 
 Sales Executive - Personal Loan
 
 
 Talentmate
 
 
 Outdoor Sales Executive
 
 
 Talentmate
 
 
 3D Designer (Trophy Making)
 
 
 Talentmate
 
 
 Receptionist
 
 
 Talentmate
 
 
 Disclaimer: talentmate.com is only a platform to bring jobseekers &amp; employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
</div>

Executive Assistant 24O25

American University of Sharjah

ASSISTANT PROFESSORS OF MANAGEMENT The Department of Management, Strategy and Entrepreneurship (MS&E) at American University of Sharjah (AUS) invites applicants for full time faculty positions in Management at the Assistant Professor rank. The successful candidates are expected to contribute to the department's research, teaching and service. The salary is competitive, commensurate with experience and tax free in the United Arab Emirates (UAE). Free housing, paid utilities and other attractive benefits are provided. JOB QUALIFICATIONS All candidates must have a PhD in Management from an AACSB accredited university. An ABD near completion will be considered. Candidates must show great research potential, with promising working papers ideally on track to publication in top tier management journals. Existing publications in top tier management journals are a plus. Successful candidates should be willing and able to teach across the curriculum at both the undergraduate and graduate levels (MBA and PhD). APPLICATION PROCEDURE To apply, the following documents are requested: <ul> <li>a cover letter explaining your interest in the position and how your expertise relates to organizational behavior and human resource management;</li> <li>your curriculum vitae, including your teaching experience, list of publications, list of work in progress/working papers and the contact information of at least three references;</li> <li>your teaching philosophy;</li> <li>and your research statement.</li> </ul> Additional documents will be solicited from shortlisted candidates. Applications sent via email are not accepted and therefore will not be considered by the recruitment committee. Review of applicants will begin immediately. The positions are expected to remain open until they are filled. The successful candidates are expected to start in August 2026. ABOUT THE DEPARTMENT The Department of MS&E comprises a diverse group of 17 full time faculty members who come from 16 countries and is gender balanced. MS&E department faculty are specialists and researchers in a broad variety of management topics. Their research has been published in leading management journals, such as the Academy of Management Annals, Strategic Management Journal, Journal of Management Studies, Journal of World Business, Entrepreneurship Theory and Practice, Academy of Management Perspectives, Journal of Business Ethics and Journal of Knowledge Management, and is regularly being presented at leading scholarly conferences in the field. The department hosts the Sheikh Saoud Bin Khalid Bin Khalid Al Qassimi Chair in Family Business and the Said T. Khoury Chair of Leadership Studies. For more information, please visit: ABOUT THE SCHOOL The School of Business Administration enrolls over 1,900 undergraduate and graduate students. QS World University Subject Rankings 2025 has named AUS number two (tied) in the UAE and among the top 300 universities globally for business and management studies, number one in the UAE (tied) and among the top 250 universities globally for accounting and finance, and number one (tied) in the UAE and top 400 universities globally in the category of economics and econometrics. The AUS MBA program is ranked second in the UAE, seventh (tied) in the Middle East and Africa region, and among the world's top 200 in the QS Global MBA Rankings (2026). The school offers a Bachelor of Science in Business Administration degree with majors in accounting, economics, finance, information systems and business analytics, management, marketing and supply chain management, as well as a Bachelor of Arts in Economics. Graduate degrees include the Master of Business Administration, Master of Business Data Analytics, Master of Science in Accounting, Master of Science in Economics and Policy, Master of Science in Finance, PhD in Finance and PhD in Management. The school has been accredited by the Association to Advance Collegiate Schools of Business (AACSB) since April 2011. ABOUT THE UNIVERSITY American University of Sharjah (AUS) is a comprehensive, independent, non profit, coeducational institution of higher education that promotes excellence in teaching, learning, research and creative work. AUS fosters a community that celebrates diversity and whose members are committed to the ideals of open intellectual inquiry, ethical behavior and civic responsibility. Its rank among the top five universities with the highest percentage of international students (Times Higher Education, 2024) is a testament to that ideal. AUS is licensed and its degree programs are accredited by the Commission for Academic Accreditation of the UAE Ministry of Higher Education and Scientific Research. Additionally, AUS has been accredited in the USA by the Middle States Commission on Higher Education since June 2004. In addition to the School of Business Administration, the university includes the College of Engineering, the College of Arts and Sciences, and the College of Architecture, Art and Design, serving more than 6,000 students from approximately 100 nationalities. The university curricula, teaching standards and employment norms are fully in tune with the American model of higher education. ABOUT SHARJAH AND THE UNITED ARAB EMIRATES UAE is home to more than 10 million people from over 200 nationalities. Sharjah is the third most populous of the UAE's seven emirates after Dubai and Abu Dhabi. For more information, see Sharjah is widely regarded as a center of culture and education and serves as home to an industrious and dynamic population. Like the UAE, Sharjah provides a safe and comfortable environment that offers easy access to the UAE's many beaches, the Hajar Mountains and a multitude of leisure establishments, all within a short driving distance. Given the country's location and robust transportation infrastructure, travel to Asia, Africa and Europe is easy. These are advantages that are easily accessible given that Sharjah takes facilitating work life balance seriously as is evidenced by it having instituted a four day workweek.<img src="https://www.jobg8.com/Tracking.aspx?WkfnyEeN8NaXnIw4ehEMoVtpeJL312tlx" width="0" height="0" />

Assistant Professors in Management

Element HR Consultancy

<div>
 
 element is hiring in SAIF Zone (Sharjah):
 
 Executive Assistant to the Director of Marketing &amp; HR&mdash;cross-functional, fast-growth role for people who want meaningful careers and real responsibility from day one.
 
 
 Position Summary (replace the earlier &ldquo;Role Purpose&rdquo; with this)
 
 
 Youll partner with the
 
 Director - Marketing &amp; HR
 
 to
 
 organize, strategize, action, follow up, and deliver
 
 &mdash;working hand-in-glove with functional leaders to keep projects, tasks, and communication aligned to plan and
 
 producing visible, on-time results
 
 . Think of this as a mini-Chief-of-Staff role that turns strategy into motion: setting the cadence, removing blockers, and making sure every stakeholder knows the &ldquo;what/why/by-when.&rdquo;
 
 
 
 Mission
 
 
 
 &ldquo;Co-pilot to the Director&mdash;align teams, drive execution, and turn plans into measurable wins.&rdquo;
 
 
 KRAs
 
 
 <ul>
 <li>
 Leadership Alignment &amp; Delivery - Translate priorities into clear plans with owners, timelines, and success metrics; keep cross-functional work moving to closure.
 </li>
 <li>
 Marketing &amp; Communication Rhythm - Content, campaigns, and events ship to plan with consistent brand voice.
 </li>
 <li>
 People &amp; Culture Support (HR Ops) - Hiring flow, onboarding, L&amp;D logistics, and internal comms run smoothly.
 </li>
 <li>
 Operations &amp; Administration - SAIF Zone hygiene, vendors, and office backbone stay audit-ready.
 </li>
 <li>
 Analytics &amp; Reporting - Weekly, decision-ready dashboards across Marketing, HR, and Ops.
 
 
 </li>
 </ul>
 Responsibilities (insert this new block at the top of &ldquo;What youll do&rdquo;)
 
 
 <ul>
 <li>
 Leadership Alignment &amp; Cross-Functional Delivery
 </li>
 <li>
 Strategy &rarr; Plan: Convert the Directors priorities into tasks with clear owners, dates, and definitions of &ldquo;done.&rdquo;
 </li>
 <li>
 Cadence: Run the weekly leadership stand-up and project reviews; publish agendas in advance and circulate action logs within 24 hours.
 </li>
 <li>
 Follow-through: Track actions in teams, MS Office, or other Project Management tools; chase gently but firmly; surface risks early with options and recommendations.
 </li>
 <li>
 Stakeholder sync: Coordinate Marketing, HR, Ops, Finance, and external partners so dependencies are clear and handoffs are smooth.
 </li>
 <li>
 Decision hygiene: Maintain decision/risk registers; escalate blockers with concise one-page briefs (context &rarr; options &rarr; ask).
 </li>
 <li>
 Communication clarity: Keep everyone &ldquo;same page&rdquo; with simple updates: what moved, whats stuck, whats next.
 </li>
 <li>
 Quality &amp; timeliness: Hold timelines and standards; run pre-flight checks on key deliverables (decks, content, events, onboarding).
 
 
 </li>
 </ul>
 
 Outcome:
 
 Plans dont just exist&mdash;they
 
 land
 
 . Leaders feel informed, teams feel supported, and the Director stays two steps ahead.
 
 
 Competencies
 
 
 <ul>
 <li>
 Program orchestration: turns multi-team goals into executable, trackable work.
 </li>
 <li>
 Executive communication: brief, structured, and decision-oriented.
 </li>
 <li>
 Follow-up stamina: persistent, respectful, and outcomes-focused.
 </li>
 <li>
 Systems thinker: improves the process, not just the task.
 </li>
 <li>
 High trust: handles sensitive information with discretion and maturity.
 
 
 </li>
 </ul>
 Work side-by-side with the
 
 Director - Marketing &amp; HR
 
 to turn strategy into momentum. Youll align functional leaders, set the cadence, and make sure projects, tasks, and communication land on time and to spec. Its a rare
 
 growth seat
 
 that blends Marketing, HR, Ops, and Admin&mdash;designed to fast-track you toward
 
 Chief-of-Staff / PMO / Ops Lead
 
 paths.
 
 
 Desired Profile
 
 
 <ul>
 <li>
 Experience: 3-4 years in Executive Assistant / Operations Coordinator / PMO / Office Manager roles; exposure to Marketing/Comms and HR Ops is a plus (SME or founder-led set-ups ideal; UAE/GCC exposure helpful).
 </li>
 <li>
 Education: Graduate degree (Business/Commerce/HR/Marketing/Communications preferred).
 </li>
 <li>
 Communication: Clear, concise writer and confident speaker; can draft executive emails, briefs, and decks; fluent in English (Arabic is a plus).
 </li>
 <li>
 Multitasking &amp; Prioritization: Comfortable running multiple workstreams, context-switching smoothly, and meeting tight deadlines without dropping details.
 </li>
 <li>
 Interpersonal &amp; Stakeholder Skills: High EQ, diplomacy, and poise&mdash;able to coordinate across leaders, vendors, and candidates; strong follow-through and respectful persistence.
 </li>
 <li>
 Tools &amp; Hygiene: Solid with Google Workspace/MS Office (advanced Sheets/Excel basics like lookups/pivots), project tools (Asana/Trello/Monday), and Canva/PowerPoint polishing.
 </li>
 <li>
 Work Ethic &amp; Style: Owners mindset, proactive problem-solver, organized under pressure, discreet with sensitive information.
 </li>
 </ul>
</div>

Executive Assistant (Operations • Admin • Marketing & Communication • HR)

Explore 108+ Administration assistant in Sharjah United Arab Emirates this November. Find roles across top companies and apply now to boost your career.