executive assistant Jobs in Sharjah United Arab Emirates

executive assistant

accountant cum office administrator Jobs in Sharjah United Arab Emirates

accountant cum office administrator

admin executive Jobs in Sharjah United Arab Emirates

admin executive

administration assistant Jobs in Sharjah United Arab Emirates

administration assistant

female hr admin/secretary Jobs in Sharjah United Arab Emirates

female hr admin/secretary

office administrator

Al Marwan Real Estate

<p><b>We&rsquo;re Hiring &ndash; Office Administrator (Construction Industry | UAE Experience Required)</b></p><p><b>Location:</b> Sharjah, UAE<br/><b>Company:</b> Al Marwan Group</p><p>Al Marwan Group is looking for an experienced <b>Office Administrator</b> with <b>5+ years of UAE experience</b> in the <b>construction industry</b> to join our <b>Head Office</b> team. The ideal candidate should have full knowledge of <b>site documentation</b>, <b>project coordination</b>, and <b>office operations management</b>.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage and oversee day-to-day <b>office administration and operations</b>.</li><li>Handle all <b>site and project documentation</b>, filing, and records.</li><li>Coordinate with <b>project, procurement, and Site teams</b> to ensure smooth workflow.</li><li>Maintain accurate documentation systems and reports.</li><li>Support management with scheduling, correspondence, and office organization.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s Degree or equivalent qualification.</li><li><b>Minimum 5 years of experience</b> in a <b>construction company</b> within the UAE.</li><li>Strong understanding of <b>site documentation and project procedures</b>.</li><li>Excellent <b>communication and organizational skills</b>.</li><li>Proficient in <b>MS Office and document control tools</b>.</li></ul><p>Job Types: Full-time, Permanent</p>

Office Administrator

DEEP SEA AIR CONDITIONS SERVICES

<p>URGENTLY looking for PILIPINA NATIONALITY ONLY</p><p>Must have admin/procurement/accounting experience, Preferably residing in Sharjah</p><p>Experience in Marine Industry is a plus</p><p>Candidate must speak in fluent English</p><p>Submit your CV to gm@deepseaservices.com</p><p>You may also visit our website--- https://www.deepseaservices.com/Home/Career</p><p>Benefits: Working Visa, Health Insurance, Yearly evaluation for increase based on performance</p><ul><li>Identify and pursue new business opportunities to achieve sales targets.</li><li>Develop and maintain relationships with existing clients to ensure repeat business.</li><li>Conduct market research to identify trends and competitor activities.</li><li>Negotiate and close deals with clients.</li><li>Plan and execute digital marketing campaigns (email, social media).</li><li>Create and manage content for marketing materials, websites, and social media.</li><li>Handle incoming calls, emails and inquiries.</li><li>Support daily administrative and office management tasks.</li><li>Performs clerical works such as photocopying, scanning &amp; filing.</li><li>Must have knowledge in Word and Excel.</li><li>Must be confident on writing email and letters.</li></ul><p>Job Type: Full-time</p><p>Pay: From AED2,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>

Career Launcher

<p><b>Job description:</b></p><p>We&rsquo;re Hiring: Operation/Tele-Sales assistant &ndash; Dubai</p><p>Career Launcher UAE is on the lookout for a dynamic, target-driven, and passionate person to be a part of our Dubai branch.</p><p>If you&rsquo;re a go-getter who thrives in the education space and loves driving growth, this could be the perfect role for you!</p><p>Key Responsibilities:</p><p>Admissions Counselling &ndash; Guide students and parents, and convert inquiries into successful enrollments.</p><p>Sales &amp; Target Achievement &ndash; Take charge of the admissions funnel and consistently meet or exceed monthly targets.</p><p>Centre Operations &ndash; Manage the daily running of the centre to ensure efficiency and excellence in delivery.</p><p>Lead Management &ndash; Follow up on leads across channels and build lasting relationships.</p><p>Marketing &amp; Outreach &ndash; Plan and execute school visits, info sessions, and local events to expand our reach.</p><p>Customer Satisfaction &ndash; Ensure a seamless and positive experience for students and parents.</p><p>Reporting &amp; Analysis &ndash; Maintain accurate records, analyze trends, and optimize performance.</p><p>What We&rsquo;re Looking For:</p><p>Experience in educational sales (preferred), admissions, or center operations</p><p>Strong communication and interpersonal skills</p><p>Results-oriented mindset with a proven sales track record</p><p>Knowledge of the UAE education landscape is a plus</p><p>Location: Qasimia/Muwaileh, Sharjah</p><p>Organization: Career Launcher UAE</p><p>Job Type: Full-time</p><p>Pay: AED2,000.00 - AED3,000.00 per month</p>

Office Administrator & Tellecaller

Enerflex

<div><div><div><div><div><b>Business Unit: </b>United States of America
</div></div></div></div><div><div><div><div><b>Location:
</b>Sharjah, AE
</div></div></div></div><div><div><div><div><b>Travel: </b>None
</div></div></div></div><div><div><div><div><b>Req ID: </b>3258
</div></div></div></div><div><div><div><div><p>Office Administrator (Local Nationals only)
</p></div></div></div></div><div><div><div><div><div><div><div><div><b>Summary</b></div>
</div><div><div>
Responsible for various administrative tasks, greeting visitors, and answering telephones. Additionally, assist multiple departments with travel, meeting arrangements, and other job requirements when needed.</div></div></div><div><div><div><b>
Principle Responsibilities and Duties</b></div>
</div><div><ul><li>Greet visitors with a positive attitude, ensure they are signed in, and direct them to the appropriate location</li>
<li>Answer and transfer calls in a pleasant, professional, and timely manner</li>
<li>Handle employee travel arrangements, including booking flights, car rentals, and hotels, and coordinate with colleagues in other entities when needed</li>
<li>Draft, stamp, and send company letters, ensuring the Letter Log is updated and accurate</li>
<li>Arrange company meetings for assigned departments, coordinating conference rooms and food as needed</li>
<li>Collaborate with the employee engagement committee to organize event locations and materials, ensuring they are communicated through the correct channels</li>
<li>Process administrative-related invoices and forward them to the finance department with the appropriate approvals and coding</li>
<li>Ensure business cards and nameplates are prepared and issued as requested</li>
<li>Handle emails (e.g., RFQ, ITT, EOI, and vendor invoices), forwarding relevant messages to the appropriate departments or individuals.</li>
<li>Coordinate document courier services, package pickups, and distributions, keeping accurate logs</li>
<li>Monitor office supplies and materials to ensure stock availability at all times</li>
<li>Work with procurement to register new vendors and raise SAP PRs as necessary</li>
<li>Assist with PRO work and other team projects as needed</li>
<li>Coordinate internal and external events, preparing necessary training supplies when requested</li>
<li>Schedule pest control, maintenance, and waste collection with third-party vendors as needed</li>
<li>Record minutes of meetings, and prepare presentations and reports as required by management</li>
<li>Comply with all Enerflex HR, Quality, HSE, and all the Company policies, procedures, processes, work instructions and guidelines</li>
<li>Perform all other duties as assigned by Supervisor / Manager</li>
</ul></div></div><div><div><div><b>Qualifications</b></div>
</div><div><ul><li>Minimum High School diploma or equivalent required; some college experience preferred</li>
<li>Intermediate skill level for Microsoft office products</li>
<li>Fluent in English command (written and spoken). Arabic is a plus</li>
<li>Ability to multi-task, prioritize, take initiative, and work efficiently under pressure</li>
<li>Excellent interpersonal, communication, and organizational skills, with a positive attitude and high integrity</li>
</ul></div></div><div><div><div><b>Physical Requirements</b></div>
</div><div><div>
Office base environment. Flexibility is required.</div></div></div></div><br>
<div></div>
<div><b>About Us:</b></div><br>
<div></div><div><b>Transforming Energy for a Sustainable Future.</b> Enerflex is a premier integrated global provider of energy infrastructure solutions, covering gas processing, compression, power generation, refrigeration, cryogenic, energy transition, and water solutions. We proudly employ more than 5,000 highly skilled employees across over 25 countries worldwide.<br>
<br>
Enerflex places its core <b>Values of Integrity, Commitment, Creativity, and Success</b> into action across all aspects of the business. Our innovation, strong commitment to safety, and superior service to our customers positions us as the optimal partner to meet the needs of the dynamic energy industry.<br>
<br>
We foster a culture of ensuring our employees have the tools to do their jobs right, but to also thrive in their roles. We pride ourselves in our competitive wages, extensive rewards programs, celebration of successes of individuals and teams, and are committed to ensuring Enerflex remains a safe and inclusive space for all.</div><br>
<div></div>
<div><b>Enerflex is an Equal Opportunity Employer</b></div>
<div>Enerflex grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state, or local law. Equal employment opportunities are provided in recruitment, hiring, promotions, wages, benefits, and other terms, conditions, and privileges of employment.</div><br>
<div></div>
<div><b>Disclaimer</b></div>
<div>The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, tasks, duties, knowledge, skills, and abilities required.</div></div></div></div></div></div><p></p>

Office Administrator (Local Nationals only)

PONTHELA GROUP

<p><b>Responsibilities:</b><br/>Coordinate trade license/VAT certificates for new clients, set up client profiles, and manage invoicing processes.<br/>Handle LPOs, verify VAT compliance, and process purchase invoices accurately.<br/>Monitor cash flow, reconcile accounts, and file VAT returns quarterly while staying updated on VAT laws and tax provisions.<br/>Record expenses, manage cash vouchers, and ensure timely payments.<br/>Prepare weekly receivable statements, conduct monthly inventory reconciliations, and maintain accurate financial reports.</p><p><b>Requirements:</b><br/>Bachelor's degree in accounting, finance, or a related field.<br/>Minimum of 2 years of experience in accounting or financial management.<br/>Proficiency in Tally, and Microsoft Excel.<br/>Strong understanding of VAT regulations and financial reporting standards.<br/>Excellent organizational and communication skills.</p><p><b>Only Male Staff need to apply and on visit visa</b></p><p>Job Types: Full-time, Permanent</p><p>Pay: AED1.00 - AED10.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Preferred)</li></ul><p>Application Question(s):</p><ul><li>Ready to join immediately?</li></ul>

Accountant cum Office Administrator

INPUT TECHNOLOGIES

<p><b>Job Title:Accountant &amp; Office Administrator</b></p><p><b>Department:Finance &amp; Administration</b></p><p><b>Reports To:Managing Director / Financial Controller</b></p><p><b>Position Overview</b></p><p>The Accountant &amp; Office Administrator is responsible for managing the accounting and financial operations of the company and its subsidiaries. This role ensures accuracy, compliance, and efficiency across financial records, VAT and tax submissions, bank reconciliations, and procurement activities. The position also involves supporting real estate operations through tenant management, contract handling, and payment collections.</p><p><b>Key Responsibilities</b></p><p><b>1. Accounting &amp; Financial Management</b></p><ul><li>Maintain accurate and up-to-date bookkeeping for all company entities and subsidiaries.</li><li>Prepare and post journal entries, ensuring proper classification and documentation.</li><li>Perform monthly <b>bank reconciliations</b> for all business accounts.</li><li>Manage accounts payable and receivable functions, including payment processing and collections.</li><li>Record and register all sales transactions in the financial system accurately and on time.</li><li>Prepare monthly, quarterly, and annual financial reports as required by management.</li></ul><p><b>2. Taxation &amp; Compliance</b></p><ul><li>Handle <b>VAT filings</b>, reconciliations, and ensure full compliance with UAE Federal Tax Authority (FTA) regulations.</li><li>Support <b>corporate tax</b> preparation, filing, and coordination with external auditors or tax advisors.</li><li>Maintain organized and up-to-date tax documentation to ensure timely submission and audit readiness.</li></ul><p><b>3. Procurement &amp; Office Administration</b></p><ul><li>Manage <b>office procurement</b>, including vendor selection, quotations, and purchase orders.</li><li>Maintain proper documentation for all procurement transactions and supplier agreements.</li><li>Ensure efficient operation of the backend office and administrative functions.</li><li>Coordinate with suppliers and service providers to ensure timely delivery and cost-effective procurement.</li></ul><p><b>4. Real Estate Operations Support</b></p><ul><li>Handle <b>tenant management</b> for the company&rsquo;s real estate business, including new contracts, renewals, and terminations.</li><li>Manage <b>rent collection</b>, issue receipts, and maintain accurate financial records for each tenant.</li><li>Ensure compliance with lease terms and follow up on overdue payments.</li><li>Coordinate with maintenance teams or property management for tenant-related issues.</li></ul><p><b>5. Reporting &amp; Coordination</b></p><ul><li>Prepare and submit periodic financial summaries and management reports.</li><li>Liaise with the management team regarding cash flow, budget utilization, and expense control.</li><li>Assist in the <b>annual audit process</b> by providing required financial documentation.</li><li>Collaborate with subsidiaries to consolidate financial statements and ensure consistency in accounting practices.</li></ul><p><b>Qualifications &amp; Requirements</b></p><ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or a related field.</li><li>Minimum 3&ndash;5 years of experience in accounting, preferably within the UAE.</li><li>Proficiency in accounting software (e.g., QuickBooks, Zoho Books, or equivalent).</li><li>Strong knowledge of <b>UAE VAT</b> and <b>Corporate Tax</b> regulations.</li><li>Excellent attention to detail, organizational, and communication skills.</li><li>Ability to manage multiple entities and handle confidential information with integrity.</li><li><b>Valid UAE Driving License is required.</b></li></ul><p><b>Preferred Skills</b></p><ul><li>Experience in real estate accounting or property management.</li><li>Familiarity with ISO or internal control frameworks.</li><li>Strong analytical and reporting skills.</li><li>Ability to work independently and meet deadlines.</li></ul><p>Job Type: Full-time</p>

Real estate Accountant

Faan Al Ibdaa Perfumes & Cosmetic LLC

<p>Job Summary</p><p>We are looking for Female Office cum Personal Assistant for administrative, secretarial, and personal support to the executive/senior staff member and assists with general office management to ensure efficient operations. This role requires exceptional organizational skills, a high level of discretion, and the ability to manage multiple priorities effectively.</p><p>Key Responsibilities</p><p>Executive and Personal Support</p><ul><li><b>Calendar and Schedule Management:</b> Manage and coordinate the executive's complex calendar, including scheduling internal and external meetings, appointments, and reminders.</li><li><b>Correspondence Management:</b> Handle and prioritize all incoming and outgoing correspondence, including screening phone calls, managing emails, and processing mail. Draft, prepare, and edit professional documents, reports, memos, and presentations.</li><li><b>Travel Arrangements:</b> Plan and book comprehensive travel logistics, including flights, accommodation, ground transportation, and preparing detailed itineraries and expense reports.</li><li><b>Meeting Coordination:</b> Organize and coordinate meetings, conferences, and events. This includes preparing agendas, arranging necessary materials, taking accurate minutes, and following up on action items.</li><li><b>Confidentiality:</b> Handle sensitive information, documents, and communications with the utmost discretion and professionalism.</li><li><b>Personal Tasks/Errands:</b> Assist with personal tasks and errands as required to support the executive's personal life and commitments, which may include managing personal appointments or coordinating household-related matters.</li></ul><p>Office Administration and Operations</p><ul><li><b>General Office Maintenance:</b> Oversee the general appearance and functionality of the office area, ensuring it is clean, tidy, and well-organized.</li><li><b>Supply Management:</b> Monitor and maintain inventory of office and pantry supplies, placing and managing orders as needed.</li><li><b>Filing and Records:</b> Develop and maintain an efficient and accurate filing system (both physical and digital) for all documents and records.</li><li><b>Stakeholder Liaison:</b> Act as a professional point of contact and liaison between the executive and internal teams, external clients, vendors, and other stakeholders.</li><li><b>Administrative Support:</b> Perform general clerical duties such as photocopying, scanning, data entry, and processing administrative forms.</li><li><b>Office Equipment:</b> Ensure all office equipment (printers, communication systems, etc.) is functioning correctly and coordinate maintenance or repairs as necessary.</li></ul><p>Qualifications and Requirements</p><ul><li>Proven experience (typically 2+ years) as a Personal Assistant, Executive Assistant, or Office Administrator.</li><li>High school diploma or equivalent; an Associate's or Bachelor's degree in Business Administration, Office Management, or a related field is often preferred.</li><li>Expert proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational, time-management, and planning abilities with exceptional attention to detail.</li><li>Ability to multitask, manage a varied workload, and prioritize tasks effectively under pressure.</li><li>Demonstrated professionalism, integrity, and the ability to maintain a high level of confidentiality.</li><li>Proactive and resourceful approach to problem-solving.</li></ul><p>Key Skills</p><ul><li>Calendar Management</li><li>Travel Coordination and Logistics</li><li>Correspondence Drafting/Editing</li><li>Meeting and Event Planning</li><li>Office Equipment Operation</li><li>Bookkeeping/Expense Reporting</li><li>Time Management</li><li>Interpersonal Skills</li><li>Confidentiality and Discretion</li></ul><p>Kindly send CV by Whatsapp on <b>050 6249318</b></p><p>Job Type: Full-time</p><p>Pay: AED1,800.00 - AED2,300.00 per month</p>

Office cum Personal Assistant to GM

Explore 171+ Office administrator in Sharjah United Arab Emirates this November. Find roles across top companies and apply now to boost your career.

171 office administrator jobs IN Sharjah United Arab Emirates

Office Administrator

Office Administrator

Office Administrator & Tellecaller

Office Administrator (Local Nationals only)

Accountant cum Office Administrator

Real estate Accountant

Office cum Personal Assistant to GM