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administration assistant Jobs in Doha Qatar

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administration support executive

Excellence Training Center

<p><b>ABOUT US:</b></p><p>Welcome to Qatar's largest and most prestigious private training centre. Excellence Training Centre (ETC) is a leading provider of comprehensive training solutions, dedicated to empowering individuals and organizations.</p><p><b>Responsibilities:</b></p><ul><li><b>Office Coordination</b>: Manage day-to-day administrative tasks, ensuring smooth office operations.</li><li><b>Scheduling and Documentation</b>: Assist with scheduling classes, maintaining student and staff records, and ensuring proper documentation.</li><li><b>Reporting</b>: Prepare and maintain reports, update CRM and internal systems regularly.</li><li><b>Cross-Functional Tasks</b>: Participate in internal recruitment coordination, basic sales support, and training logistics when required.</li></ul><p><b>Requirements:</b></p><ul><li>1&ndash;2 years of proven experience in administrative roles, preferably in a fast-paced environment.</li><li>Prior experience in sales or teaching will be considered an added advantage.</li><li>Strong organizational and multitasking abilities.</li><li>Proficiency in Microsoft Office and basic tech tools.</li></ul><p><b>Compensation:</b></p><ul><li>Base Salary: QAR 2,000 + Accommodation Allowance: QAR 750</li><li>Commission on avoided refunds, successful sales, recruitment, and staff training</li></ul><p><b>Additional Benefits:</b></p><ul><li>Health Insurance</li><li>Annual Paid Leave: 21 days</li><li>Airfare: One-way ticket every year or round-trip ticket every two years</li></ul><p><b>Timings &amp; Days:</b></p><ul><li>9 hours per day (12:00 PM &ndash; 9:00 PM), 6 days a week, Saturday to Thursday (Friday off)</li></ul><p><b>Job Location:</b></p><ul><li>Doha, Qatar</li></ul><p>Job Type: Full-time</p><p>Pay: From QAR2,000.00 per month</p><p>Application Question(s):</p><ul><li>Are you comfortable with the compensation and working conditions outlined in the job description?</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Administrative Roles: 1 year (Preferred)</li><li>Sales: 1 year (Preferred)</li><li>Teaching: 1 year (Preferred)</li><li>Microsoft Office: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><p>Location:</p><ul><li>Doha (Required)</li></ul>

Administration Support Executive

Alfardan Group

<div><p>Job Description</p><br>
<p></p><div><p><br>
<b>Summary:</b></p><p><br>
The Executive Secretary will provide high-level administrative support to executives in Alfardan Automobiles, including managing schedules, coordinating meetings, and handling confidential information.<br>
<br>
<b>Job Responsibility:</b></p>
<ul><li>Manage executive schedules, including arranging appointments, travel, and accommodation</li><li>Prepare and distribute correspondence, memos, and reports</li><li>Coordinate and schedule meetings, conferences, and events</li><li>Maintain executive filing system and databases</li><li>Handle confidential information with integrity and discretion</li><li>Act as the point of contact between executives and internal/external stakeholders</li></ul><br>
<b>
Candidate Requirements:</b><div><br>
<ul><li>Proven experience as an executive secretary or similar administrative role</li><li>Proficient in MS Office and office management software</li><li>Excellent organizational and time-management skills</li><li>Strong verbal and written communication abilities</li><li>Discretion and confidentiality in handling sensitive information</li><li>Bachelor's degree in Business Administration or relevant field is preferred</li></ul></div></div><p></p>
<p>Skills</p>
<p></p><div><ul><li>Proven experience as an Executive Secretary or similar administrative role</li>
<li>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)</li>
<li>Excellent time management skills and the ability to prioritize work</li>
<li>Strong communication and interpersonal abilities</li>
<li>Attention to detail and problem-solving skills</li>
<li>Ability to maintain confidentiality and work with sensitive information</li>
<li>Familiarity with office management procedures and basic accounting principles</li>
<li>Transferable QID and locally available in Qatar</li></ul></div></div><p></p>
<br><div></div><div><div><p>Job Details</p>
<div><div>Job Location</div>
<div>Doha, Qatar</div>
</div><div><div>Company Industry</div>
<div>Automotive Dealership &amp; Distributor</div>
</div><div><div>Company Type</div>
<div>Employer (Private Sector)</div>
</div><div><div>Job Role</div>
<div>Secretarial</div>
</div><div><div>Employment Status</div>
<div>Full time</div>
</div><div><div>Employment Type</div>
<div>Employee</div>
</div></div><div><p>Preferred Candidate</p>
<div><div>Career Level</div>
<div>Mid Career</div>
</div><div><div>Years of Experience</div>
<div>Min: 3</div>
</div><div><div>Residence Location</div>
<div>Qatar</div>
</div><div><div>Degree</div>
<div>Bachelor's degree</div></div></div></div>

Executive Secretary

Gulf Overseas HR Consultancy

<p>We are seeking a highly organized and professional <b>Executive Medical Secretary</b> with a strong <b>pharmaceutical or medical background</b>. The ideal candidate will provide administrative and secretarial support to senior medical executives, ensuring smooth day-to-day operations and effective communication with patients, medical staff, and stakeholders.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage executive calendars, schedule appointments, and coordinate meetings</li><li>Prepare, edit, and format medical reports, correspondence, and presentations</li><li>Handle patient inquiries professionally via phone, email, or in person</li><li>Maintain and organize medical records, files, and confidential documents</li><li>Assist in coordinating meetings, conferences, and medical events</li><li>Liaise with healthcare professionals, pharmaceutical representatives, and internal teams</li><li>Ensure timely follow-up on tasks, communications, and project deadlines</li><li>Support medical executives in administrative duties, including travel arrangements and documentation</li><li>Handle office correspondence, including letters, emails, and memos</li><li>Maintain confidentiality and comply with medical privacy regulations</li></ul><p><b>Qualifications &amp; Requirements:</b></p><ul><li>Bachelor&rsquo;s degree or diploma in <b>Pharmacy, Medical, Life Sciences, Healthcare Administration</b>, or related field</li><li>Prior experience as a <b>Medical Secretary, Executive Assistant, or Administrative Support in a medical or pharmaceutical setting</b></li><li><b>Fluent in English</b> (spoken and written); additional language skills are a plus</li><li>Excellent organizational, multitasking, and time management skills</li><li>Strong communication and interpersonal skills</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and office management software</li><li>Professional demeanor, attention to detail, and ability to work independently</li></ul><p><b>What We Offer:</b></p><ul><li>Attractive salary package with potential performance bonuses</li><li>Professional and supportive working environment</li><li>Clear work schedule with weekends off (Thursday &amp; Friday)</li><li>Opportunity to work closely with senior medical professionals and grow within the organization.</li></ul><p>Job Type: Full-time</p><p>Pay: QAR4,500.00 - QAR5,000.00 per month</p>

Executive Medical Secretary

Gallery Five Trading & Contracting

<p><b>WE ARE HIRING!</b><br/><b>Business Development Manager / Senior Business Development Executive</b></p><p>We are seeking a Business Development Manager / Senior Business Development Executive to provide comprehensive support for our expanding GCC market operations. This role will assist our business development team in managing local client relationships.</p><p><b>RESPONSIBILITIES:</b></p><ul><li>Follow up closely with potential clients and drive successful collaboration.</li><li>Maintain ongoing communication with clients to address all inquiries and concerns.</li><li>Support client follow-ups and strengthen relationships with clients.</li><li>Conduct presentation to clients.</li><li>Assist in the development and execution of marketing strategies for GCC market.</li><li>Coordinate closely with our local partners.</li><li>Provide translation support for business communications between Arabic and English.</li></ul><p><b>REQUIREMENTS:</b></p><ul><li>Minimum 3 years relevant working experience in client management, account management, or business development, preferably in the interior design sectors.</li><li>Bachelor&rsquo;s degree in Marketing, Interior Design, or related field.</li><li>Fluent in Arabic and proficient in English (spoken and written).</li><li>Excellent communication and negotiation skills.</li><li>Detail-oriented with strong interpersonal skills.</li><li>Self-motivated and independent.</li><li>Proficient PC skills.</li></ul><p>If you are passionate about Interior design, sales, and marketing &mdash; and thrive on delivering exceptional customer experiences &mdash; we&rsquo;d love to hear from you!</p><p><b>Send your CV to:</b> administration@galleryfiveqatar.com</p><p>Job Type: Full-time</p><p>Experience:</p><ul><li>Sales &amp; Marketing: 2 years (Required)</li><li>Interior Design Sector: 2 years (Required)</li></ul>

Business Development Manager / Senior Business Development Executive

<div>
 <strong>
  Role Overview
  <br/>
  <br/>
 </strong>
 We are seeking highly experienced
 <strong>
  Shared Services Experts and Senior Experts
 </strong>
 to
 <strong>
  lead centralized support functions, drive operational efficiency, and optimize enterprise-wide processes
 </strong>
 . These roles ensure that HR, Finance, IT, and Administration services are delivered efficiently, cost-effectively, and in alignment with organizational objectives.
 <br/>
 <br/>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <strong>
  Key Responsibilities:
  <br/>
  <br/>
 </strong>
 <strong>
  For Both Levels
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Oversee enterprise-wide shared services operations across HR, Finance, IT, and Administration.
  </li>
  <li>
   Standardize processes and implement best practices to improve efficiency and reduce costs.
  </li>
  <li>
   Monitor service delivery metrics and continuously optimize workflows.
  </li>
  <li>
   Ensure compliance with organizational policies and regulatory requirements.
  </li>
  <li>
   Support digitalization and automation of shared services processes.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Additional For Senior Expert
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Develop and execute the strategy for enterprise shared services.
  </li>
  <li>
   Lead complex process improvement initiatives and cost-reduction programs.
  </li>
  <li>
   Advise senior management on operational efficiency, governance, and resource optimization.
  </li>
  <li>
   Mentor and develop mid-level shared services staff.
  </li>
  <li>
   Drive cross-functional collaboration to enhance service delivery and organizational performance.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications &amp; Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Education: Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration, Finance, HR, IT, or related field.
  </li>
  <li>
   Expert: 11&ndash;13 years of experience in shared services, operations management, or process improvement.
  </li>
  <li>
   Senior Expert: 14&ndash;16 years of experience with leadership in shared services, operational strategy, and cross-functional management.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills &amp; Competencies
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Expertise in process optimization, operational efficiency, and enterprise support functions.
  </li>
  <li>
   Strong analytical, problem-solving, and project management skills.
  </li>
  <li>
   Knowledge of shared services systems (HRIS, ERP, Finance platforms) and automation tools.
  </li>
  <li>
   Leadership and stakeholder management capabilities.
  </li>
  <li>
   For Senior Level: Ability to define strategy, drive transformation, and influence executive decision-making.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Certifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Lean Six Sigma, PMP, ITIL, or other relevant operational excellence or functional certifications.
  </li>
 </ul>
</div>


Shared Services Analyst / Specialist (Expert & Senior Expert)

Hilton

<div><p>Conference and Events Sales Executive</p><p>
A Conference and Events Sales Executive will maximise revenue opportunities in the areas of conferences and events by driving sales leads and increasing conversions.</p><br>
<p><br>
<br>
<b>What will I be doing?</b></p><br>
<p>As Conference and Events Sales Executive, you will maximise revenue opportunities in the areas of conferences and events by driving sales leads and increasing conversions. The Conference and Events Sales Executive will interact frequently with Guests and customers with the intention of earning repeat and expanded business. Specifically, a Conference and Events Sales Executive will perform the following tasks to the highest standards:</p>
<ul><li>Receive and convert incoming enquiries to achieve targets and maximize revenue</li>
<li>Seek opportunities to increase sales and conversions within the Team</li>
<li>Manage an events schedule to maximise yield</li>
<li>Focus on a consistently executed up-selling approach</li>
<li>Build strong relationships with customers to fully understand their needs</li>
<li>Arrange and carry out Hotel show rounds</li>
<li>Ensure the complete administration and execution of all planned events</li>
<li>Participate in hotel promotional activities</li>
</ul><p><b>What are we looking for?</b></p><br>
<p>A Conference and Events Sales Executive serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:</p>
<ul><li>Good organisational and administration skills</li>
<li>Positive attitude and good communication skills</li>
<li>Commitment to delivering a high level of customer service</li>
<li>Confident telephone manner</li>
<li>High level of IT skills</li>
<li>Excellent grooming standards</li>
</ul><p>It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:</p>
<ul><li>Demonstrated previous experience working in the Conference and Events function</li>
<li>Knowledge of the hotel property management systems</li><br>
</ul><p><br>
<br>
<b>What will it be like to work for Hilton?</b></p><br>
<p>Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its . Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</p></div>

Conference and Events Sales Executive

Euro London Appointments

<div>
 <p>
  <strong>
   Senior PA / Executive Assistant - Relocation to Qatar
  </strong>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Doha, Qatar
 </p>
 <p>
  <em>
   Full relocation suport provided
  </em>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Dreaming of sunshine all year round and a better work-life balance?
  </strong>
 </p>
 <p>
  <strong>
   Want a life-changing opportunity to take your PA / Executive Assistant career to new heights?
  </strong>
 </p>
 <p>
  <strong>
   Here&rsquo;s your chance to start 2026 in the best way possible!
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Euro London Appointments are delighted to be partnering with one of the most prestigious names in financial services to recruit their next Senior Executive Assistant.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This is a newly created role, supporting at Executive level in a dynamic, fast-paced environment where professionalism, team spirit, and personal growth are at the heart of everything they do.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Provide high-level administrative support to senior executives
  </li>
  <li>
   Manage complex diaries, appointments, travel schedules, and priorities
  </li>
  <li>
   Prepare, review, and process documentation and correspondence
  </li>
  <li>
   Compile and format reports using information from multiple sources
  </li>
  <li>
   Coordinate meetings, take minutes, and ensure follow-up on actions and deadlines
  </li>
  <li>
   Organise events with all logistical arrangements in place
  </li>
  <li>
   Maintain accurate records and an efficient document management system
  </li>
  <li>
   Streamline and enhance administrative processes
  </li>
  <li>
   Liaise confidently with internal teams and external stakeholders
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What we&rsquo;re looking for:
  </strong>
 </p>
 <ul>
  <li>
   10+ years&rsquo; experience in a senior PA/EA role within Banking or Financial Services
  </li>
  <li>
   Proven experience supporting C-suite or Executive-level leaders
  </li>
  <li>
   Degree or equivalent qualification in Administration
  </li>
  <li>
   Exceptional organisational, communication, and problem-solving skills
  </li>
  <li>
   Sharp judgement, attention to detail, and absolute discretion
  </li>
  <li>
   Collaborative, proactive, and solutions-focused mindset
  </li>
  <li>
   Comfortable handling data and preparing high-quality reports
  </li>
  <li>
   Fluent to native level in English; other languages are an advantage
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Why join?
  </strong>
 </p>
 <ul>
  <li>
   Be part of a respected organisation with a strong global presence
  </li>
  <li>
   Work in a supportive, multicultural environment
  </li>
  <li>
   Enjoy a generous relocation package and competitive tax-free salary
  </li>
  <li>
   Build your career in a culture that champions professional excellence
  </li>
  <li>
   Experience life in Doha &ndash; a vibrant, modern, and welcoming city
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Visa Sponsorship and Relocation Support 🌍
  </strong>
 </p>
 <p>
  Relocating to Qatar is made effortless thanks to the organisation&rsquo;s dedicated relocation support team.
 </p>
 <p>
  <br/>
 </p>
 <p>
  From the moment your offer is accepted, you&rsquo;ll benefit from:
 </p>
 <p>
  💼
  <strong>
   Comprehensive financial support
  </strong>
  covering relocation expenses
 </p>
 <p>
  🏨
  <strong>
   Temporary accommodation
  </strong>
  arranged for your arrival
 </p>
 <p>
  🏙️
  <strong>
   Personalised city tour
  </strong>
  to help you get familiar with Doha&rsquo;s vibrant neighbourhoods
 </p>
 <p>
  🏠
  <strong>
   Hands-on assistance
  </strong>
  securing long-term housing tailored to your preferences
 </p>
 <p>
  📘
  <strong>
   Expert guidance
  </strong>
  on settling in, including local services, cultural orientation, and day-to-day essentials
 </p>
 <p>
  🛂
  <strong>
   Visa sponsorship and support
  </strong>
  &ndash; our client takes care of the entire visa process, ensuring every candidate is fully supported and compliant before their move
 </p>
 <p>
  <br/>
 </p>
 <p>
  Whether it&rsquo;s your first international move or you're a seasoned expat, their team ensures a smooth transition so you can focus on thriving in your new role.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Important info to consider before applying:
  </strong>
 </p>
 <ul>
  <li>
   This is a full-time, office-based role in Doha
  </li>
  <li>
   Visa sponsorship and relocation support is provided
  </li>
  <li>
   Please only apply if you are open to relocating or already live in Qatar and have the experience detailed above
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Ready to make the move or curious to learn more?
 </p>
 <p>
  Apply today for a confidential discussion.
 </p>
 <p>
 </p>
</div>


PA / Senior Assistant - Relocation to Qatar (Financial Services)

Explore 1880+ Administration support executive in Doha Qatar this November. Find roles across top companies and apply now to boost your career.