administration officer Jobs in Doha Qatar

administration officer

assistant manager

office administrator

accounts assistant

admin / proposal assistant Jobs in Doha Qatar

admin / proposal assistant

administration assistant

Qatar Airways

<div><div><div><div><div><div><div><div>Job title
</div><div>Administration Assistant
</div></div><div><div>Ref #
</div><div>231992
</div></div><div><div>Location
</div><div>Qatar - Doha
</div></div><div><div>Job family
</div><div>Not Specified
</div></div><div><div><ul><li>Closing date: 04-Mar-2026</li></ul><br>
</div></div></div></div></div><div><div><div><div><div><p><b>About the Role</b></p><p>
Providing administration support for the smooth functioning on a daily basis, for the team. Handling of confidential and sensitive issues involving continual inter-departmental relations. Represents the team through correspondence, telephone and personal contact. Liaise with other departments for arranging the logistics of resources.</p><p></p><p><b>
Operational</b></p><ul><li><p>
Perform advanced, diversified, and confidential administrative and secretarial support. Handle a wide variety of situations and tasks involving the clerical and administrative functions of the office.</p></li><li><p>
In consultation with the team, generate business documentation, including presentation creation and spreadsheet preparation and distribution.</p></li><li><p>
Prepare charts and compile reports as needed and ensure that all files are complete and properly maintained.</p></li><li><p>
Perform administrative tasks based on set procedures, establish and maintain filing systems, categorize and maintain manuals, invoices, manage and co-ordinate travel needs and other source data.</p></li><li><p>
Research information and initiate assigned tasks accordingly.</p></li><li><p>
Respond to complaints and requests for information and assistance, interpret and explain procedures and policies pertaining to internal inquiries of staff.</p></li><li><p>
Attend and take notes at meetings, coordinate travel arrangements, records of Communication (documents, E-mail) to meet the requirements of the team.</p></li><li><p>
Complete all administration tasks within the department as directed by the Lead Administration officer including compilation of Staff Overtime &amp; Attendance, HIA License, and Airport pass, Residence Permit, Annual Leave Records, Sickness Certificates, Administrative Memos, Training Records and Staff Personal Files.</p></li><li><p>
Coordinate and liaise with HR with regards to Staff leave, Staff uniform, Staff medical issues that need referring to QRMC, Payroll data, Staff behavioral issues including disciplinary actions, Staff promotion, Staff resignations &amp; terminations</p></li><li><p>
Coordinate and liaise with Immigration Services in relation to issuance of new airport passes and residence permit, renewal of old airport passes and residence permit and staff exit permit.</p></li><li><p>
Monitor Stationery and pantry ensuring that sufficient stocks are available and the department budget is not exceeded by placing Orders (on Oracle), maintaining records of Stationery, Pantry and uniforms requisition and Issuance to various sections in an orderly manner</p></li><li><p>
Ensure receipts of all advance payments received and maintain a register in order to monitor and track all transactions relevant to petty cash. Prepare a daily cash summary, tally the petty cash expenditure with the balance amount thereby ensuring all expenses are reconciled and recorded.</p></li><li><p>
Monitor and maintain the upkeep of Assets such as Radio Transmitters, Scanners electronic equipment and PDA by regularly coordinating with PMO and System Support for maintenance issues.</p></li><li><p>
Act as a point of contact for assigned services of the department by assisting in welcoming new recruits.</p></li><li><p>
Receive and answer telephone calls/inquiries and ensure that messages are taken clearly and delivered promptly.</p></li><li><p>
Perform other department duties related to his/her position as directed by the Head of the Department</p></li></ul><p><b>
Be part of an extraordinary story</b></p><p>
Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You&rsquo;ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community. Our best is here and still to come. To us, impossible is only a challenge.</p><p>
Join us as we dare to achieve what&rsquo;s never been done before.</p>
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Qualifications
</b></h3></div></div><div><div><div><div><p><b>About you</b></p><p>
Essential</p><ul><li><p>
Bachelor&rsquo;s Degree or Equivalent</p></li><li><p>
Minimum 1 year of job-related experience</p></li><li><p>
Database administration experience.</p></li><li><p>
Excellent written and verbal communication skills.</p></li><li><p>
Excellent computer skills, including Microsoft Word, Excel and PowerPoint.</p></li><li><p>
Self-motivated and highly organized.</p></li><li><p>
Strong interpersonal and team working skills.</p></li><li><p>
High level of sensitivity and professionalism.</p></li><li><p>
Self-starter, having the ability to work independently with minimal instructions.</p></li><li><p>
Proven ability to work under pressure to defined timescales.</p></li><li><p>
Proven problem-solving abilities</p></li></ul><p>
Preferred</p><ul><li><p>
Good analytical and logical thinking</p></li><li><p>
A tertiary HR/Administration qualification would be an advantage.</p></li></ul><p><b>
About Qatar Airways Group</b></p><p>
Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We&rsquo;ve grown fast, broken records and set trends that others follow. We don&rsquo;t slow down by the fear of failure. Instead, we dare to achieve what&rsquo;s never been done before. So, whether you&rsquo;re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination.</p><p>
Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.</p><br>
<p></p>
</div></div><div></div><div><div><br>
<div><b>About Qatar Airways Group
</b></div><br>
Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We&rsquo;ve grown fast, broken records and set trends that others follow. We don&rsquo;t slow down by the fear of failure. Instead, we dare to achieve what&rsquo;s never been done before.<br>
<br>
So whether you&rsquo;re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.<br>
</div></div><div><div>https://aa115.taleo.net/careersection/QA_External_CS/jobapply.ftl?lang=en&amp;job=231992</div></div></div></div></div></div></div></div>

Administration Assistant

Seero Engineering Consulting

<p>We are seeking a detail-oriented and motivated <b>Admin / Proposal Assistant</b> to join our team. This is an excellent opportunity for fresh graduates who are looking to gain hands-on experience in administrative support and proposal coordination. The ideal candidate is organized, proactive, and eager to learn in a fast-paced professional environment.</p><p>Key Responsibilities</p><ul><li>Provide general administrative support to the team</li><li>Assist in preparing, formatting, and proofreading business proposals and reports</li><li>Maintain and organize company documents and records</li><li>Coordinate meetings, schedules, and internal communications</li><li>Support data entry and document management tasks</li><li>Communicate with internal departments to gather information for proposals</li><li>Ensure deadlines are met for proposal submissions</li></ul><p>Qualifications</p><ul><li>Bachelor&rsquo;s degree in Business Administration, Communications, or related field (Fresh graduates encouraged to apply)</li><li>Strong written and verbal communication skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint)</li><li>Excellent organizational and time-management skills</li><li>High attention to detail</li><li>Ability to work independently and in a team environment</li></ul><p>Job Type: Full-time</p>

Admin / Proposal Assistant

Al Kubaisi Group Porto Cabin

<p><b>Job Title: Accounts Assistant</b></p><p><b>Location:</b> Doha, Qatar<br/><b>Salary:</b> QAR 2,000 &ndash; QAR 2,500 (Based on experience)<br/><b>Joining:</b> Immediate</p><p><b>Job Summary:</b></p><p>We are looking for a dedicated and detail-oriented <b>Accounts Assistant</b> to support the Senior Accountant in daily accounting operations. The ideal candidate should have prior accounting experience in Qatar and be ready to join immediately.</p><p><b>Key Responsibilities:</b></p><ul><li>Assist the Senior Accountant in day-to-day accounting tasks</li><li>Maintain and update accounting records and documentation</li><li>Handle petty cash and expense tracking</li><li>Prepare invoices and follow up on receivables</li><li>Assist in payroll processing support</li><li>Reconcile bank statements and ledger entries</li><li>Maintain proper filing of financial documents</li><li>Support in preparing financial reports as required</li><li>Coordinate with internal departments for financial data</li></ul><p><b>Requirements:</b></p><ul><li>Minimum 1&ndash;2 years of accounting experience in Qatar</li><li>Basic knowledge of accounting principles and practices</li><li>Proficiency in MS Excel and accounting software</li><li>Good communication and organizational skills</li><li>Must have valid QID with <b>NOC for sponsorship transfer</b></li><li>Ready to join immediately</li></ul><p><b>Preferred Candidates:</b></p><ul><li>Candidates from North Indians or Sri Lankans</li><li>Experience working in Qatar-based companies</li></ul><p>Job Type: Full-time</p><p>Pay: QAR2,000.00 - QAR2,500.00 per month</p>

Accounts Assistant

Vinmar International

<div>
 <p>
  <strong>
   Position Overview
  </strong>
 </p>
 <p>
  As a Commercial Assistant at Vinmar International, you will provide essential administrative and operational support to the sales and sourcing teams. This role is key to ensuring smooth coordination between departments, efficient follow-up on commercial activities, and accurate reporting on sales and sourcing performance. The ideal candidate is detail-oriented, multilingual, and proactive in managing communication and documentation across global offices.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Main Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Provide administrative and operational support to the sales and sourcing team.
  </li>
  <li>
   Manage office communications, maintain and update internal databases and records.
  </li>
  <li>
   Coordinate effectively between departments to ensure seamless workflow.
  </li>
  <li>
   Assist in commercial follow-up of transactions and project progress.
  </li>
  <li>
   Act as a liaison for logistics follow-up with global offices and external partners.
  </li>
  <li>
   Support the sales team with contract reviews, deal administration, and compilation of product information.
  </li>
  <li>
   Prepare and maintain weekly reports and sales analysis, tracking concluded deals and performance metrics.
  </li>
  <li>
   Ensure timely and accurate documentation of all sales and sourcing activities.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Profile &amp; Requirements
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Languages:
   </strong>
   Minimum of three languages,
   <strong>
    French preferred
   </strong>
   .
  </li>
  <li>
   <strong>
    Education:
   </strong>
   Bachelor&rsquo;s degree in business administration, International Trade, or related field (or equivalent experience).
  </li>
  <li>
   <strong>
    Experience:
   </strong>
   Prior experience in a commercial, sales coordination, or sourcing support role preferred.
  </li>
  <li>
   <strong>
    Skills:
   </strong>
  </li>
  <li>
   Excellent organizational, communication, and problem-solving skills.
  </li>
  <li>
   Strong attention to detail and ability to manage multiple priorities simultaneously.
  </li>
  <li>
   Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with CRM or ERP systems.
  </li>
  <li>
   Ability to work effectively in a multicultural, fast-paced environment
  </li>
 </ul>
</div>


Commercial Assistant

Me Visual Wll

<p><b>About Us:</b> At ME Visual WLL, we are at the forefront of the events and advertising production industry in Qatar. Our innovative approach and dedication to excellence have earned us a reputation for delivering exceptional experiences and high-impact displays. We are seeking a highly organized, proactive, and dynamic Executive Assistant to support our CEO and help drive the company's continued success.</p><p><b>Job Description:</b></p><p>As the Executive Assistant to the CEO, you will play a pivotal role in ensuring the smooth operation of the CEO&rsquo;s office. You will be responsible for managing a diverse range of administrative and executive tasks, facilitating effective communication, and supporting strategic initiatives. Your ability to multitask, maintain discretion, and exhibit a high level of professionalism will be key to your success in this role.</p><p><b>Key Responsibilities:</b></p><ul><li><b>Executive Support:</b> Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel arrangements.</li><li><b>Communication Management:</b> Act as a liaison between the CEO and his team, handling correspondence, and ensuring timely responses.</li><li><b>Meeting Coordination:</b> Organise and coordinate meetings, prepare agendas, take minutes, and follow up on action items.</li><li><b>Project Management:</b> Assist with special projects, research, and preparation of reports and presentations as needed.</li><li><b>Office Management:</b> Oversee office operations, manage supplies, and ensure that the work environment is well-maintained and efficient.</li><li><b>Confidentiality:</b> Handle sensitive information with discretion and maintain the highest level of confidentiality.</li></ul><p><b>Qualifications:</b></p><ul><li><b>Experience:</b> Minimum of 5 years of experience as an Executive Assistant or in a similar high-level administrative role, preferably within the events or advertising industry.</li><li><b>Education:</b> Diploma or Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li><b>Skills:</b> Exceptional organizational and time-management skills, with the ability to prioritise and manage multiple tasks efficiently.</li><li><b>Communication:</b> Excellent verbal and written communication skills in English; proficiency in Arabic is a plus.</li><li><b>Tech Savvy:</b> Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with office management software and tools.</li><li><b>Professionalism:</b> Strong interpersonal skills, with a high degree of professionalism, discretion, and integrity.</li><li><b>Adaptability:</b> Ability to thrive in a fast-paced environment and adapt to changing priorities.</li></ul><p><b>What We Offer:</b></p><ul><li>Competitive salary and benefits package</li><li>Opportunities for professional development and career growth</li><li>A dynamic and collaborative work environment</li><li>The chance to be part of a leading company in the events and advertising sector</li></ul><p>ME Visual WLL is committed to diversity and inclusion and encourages applicants from all backgrounds to apply. We thank all applicants for their interest in this opportunity, but only those selected for an interview will be contacted.</p><p>Job Type: Full-time</p><p>Education:</p><ul><li>Diploma (Preferred)</li></ul><p>Experience:</p><ul><li>Executive Assistant: 3 years (Required)</li></ul>

Executive Assistant to the CEO

AN global For Travel Services

<p><b>Assistant Manager &ndash; Maintenance Company</b></p><p><b>Location:</b> Doha, Qatar<br/><b>Reports to:</b> General Manager / Managing Director</p><p><b>Role Summary</b></p><p>Responsible for managing and coordinating all company departments, ensuring smooth daily operations, performance efficiency, and client satisfaction.</p><p><b>Key Responsibilities</b></p><p><b>Operations Management</b></p><ul><li>Oversee daily maintenance operations (MEP, HVAC, civil, etc.)</li><li>Monitor job scheduling and service quality</li><li>Ensure timely completion of work and SLA compliance</li><li>Handle urgent and emergency service coordination</li></ul><p><b>Department Management</b></p><ul><li>Supervise Operations, HR, Finance, Procurement, and Logistics</li><li>Ensure proper communication between departments</li><li>Conduct regular internal meetings</li></ul><p><b>Staff Supervision</b></p><ul><li>Monitor supervisors, engineers, and technicians</li><li>Approve manpower allocation and shift planning</li><li>Support recruitment and performance monitoring</li></ul><p><b>Financial &amp; Administrative Control</b></p><ul><li>Monitor operational expenses and budgets</li><li>Approve purchase requests and quotations</li><li>Maintain reports and company documentation</li></ul><p><b>Client &amp; Vendor Relations</b></p><ul><li>Attend client meetings</li><li>Handle complaints and escalations</li><li>Coordinate with suppliers and subcontractors</li></ul><p><b>Requirements</b></p><ul><li>Bachelor&rsquo;s degree (Engineering / Business Administration preferred)</li><li><b>Female candidate required</b></li><li>Fluent in <b>English and Arabic</b> (mandatory)</li><li>Must have <b>valid QID (Qatar ID)</b></li><li>Strong leadership and organizational skills</li><li>Valid Qatar Driving License preferred</li></ul><p>Send your Cv on Email: Facesactive@gmail.com</p><p>Job Type: Full-time</p>

Assistant Manager

Skydrops Sustainable Water Technologies

<p>Administrative Assistant</p><p><b>Location:</b> Qatar</p><p><b>Qatar based applicants only. Send your CV to careers@skydropswater.com</b></p><p><b>Company:</b> Skydrops Sustainable Water Technologies</p><p>We are seeking a highly organized, proactive, and professional Administrative Assistant with 5&ndash;7 years of experience to support daily operations and executive functions.</p><p>The ideal candidate will have strong corporate exposure, experience in FMCG environments, and proven ability to coordinate across departments while managing senior stakeholders and C-suite executives. This role requires someone who thrives in a fast-paced environment, maintains high standards of professionalism, and can work effectively under pressure.</p><p>Key Responsibilities</p><p>● Provide high-level administrative and operational support to senior management and C-suite executives</p><p>● Coordinate effectively between multiple departments to ensure smooth workflow and communication</p><p>● Manage company calendars, meeting schedules, appointments, and internal coordination</p><p>● Handle stakeholder communication and professional correspondence</p><p>● Manage day-to-day office operations, including office supplies, vendors, and facilities coordination</p><p>● Prepare reports, documents, presentations, and internal communications</p><p>● Maintain proper documentation, filing systems, and records management</p><p>● Support management in planning, coordination, and execution of internal activities</p><p>● Handle confidential information with discretion and professionalism</p><p>● Work efficiently under pressure and meet tight deadlines in a dynamic corporate</p><p>environment</p><p>Required Qualifications &amp; Skills</p><p>● Education: BBA - Bachelor&rsquo;s degree (mandatory)</p><p>● Experience: 5&ndash;7 years in an administrative or executive support role</p><p>● Industry Exposure: FMCG and corporate culture experience preferred</p><p>● Proven experience in:</p><p>○ Inter-departmental coordination</p><p>○ C-suite and senior management support</p><p>○ Stakeholder management</p><p>○ Office operations and administration</p><p>● Strong organizational and multitasking skills</p><p>● Ability to work under pressure and manage multiple priorities</p><p>● High level of professionalism, discretion, and integrity</p><p>● Excellent communication and interpersonal skills</p><p>● Strong problem-solving and decision-making abilities</p><p>Technical Skills</p><p>● Proficient in MS Office (Word, Excel, PowerPoint)</p><p>● Strong working knowledge of Google Workspace (Docs, Sheets, Calendar, Drive)</p><p>● Office systems, ERP, documentation, and reporting tools</p><p>Personal Attributes</p><p>● Highly organized and detail-oriented</p><p>● Proactive and solution-driven</p><p>● Professional demeanor</p><p>● Strong coordination and follow-up skills</p><p>● Reliable, adaptable, and committed</p><p>● Team-oriented with independent working capability</p><p>Job Type: Full-time</p><p>Pay: QAR4,500.00 - QAR5,000.00 per month</p><p>Location:</p><ul><li>Doha (Required)</li></ul><p>Work Location: In person</p>

Administrative Assistant

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