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administration, reception & event executive Jobs in Doha Qatar

administrative assistant Jobs in Doha Qatar

administrative assistant

administration assistant

Inspire Management Training Center

<p>The Assistant Spa Manager supports the Spa Manager in overseeing the daily operations of a luxury hotel spa, ensuring exceptional guest experiences and maintaining the highest standards of service, cleanliness, and wellness. This role assists in supervising spa staff, coordinating treatments, and supporting revenue growth through effective service delivery and retail promotion.</p><p><b>Key Responsibilities</b></p><ul><li>Assist in managing daily spa operations including reception, treatment rooms, and wellness facilities.</li><li>Ensure all spa services are delivered in line with luxury hospitality standards and brand guidelines.</li><li>Supervise spa therapists and spa attendants, ensuring professional service and grooming standards.</li><li>Handle guest inquiries, feedback, and special requests to ensure a personalized spa experience.</li><li>Support scheduling, treatment coordination, and optimal use of treatment rooms.</li><li>Promote spa treatments, wellness programs, and retail products to support revenue targets.</li><li>Ensure compliance with hygiene, safety, and sanitation standards.</li><li>Assist in inventory control, reporting, and general spa administration.</li></ul><p><b>Qualifications</b></p><ul><li>Diploma or degree in Hospitality, Spa Management, or a related field.</li><li>3&ndash;5 years of spa experience, preferably within a luxury hotel or resort spa.</li><li>Strong guest service, leadership, and organizational skills.</li><li>Knowledge of spa operations, treatments, and wellness services.</li></ul><p>Job Type: Full-time</p><p>Education:</p><ul><li>Diploma (Preferred)</li></ul><p>Experience:</p><ul><li>Assistant Spa Manager in a Luxury Hotel: 4 years (Preferred)</li></ul><p>Language:</p><ul><li>English (Preferred)</li></ul>

Assistant Spa Manager (Luxury Hospitality)

Lana Al Arab Contracting

<p><b>HR Assistant (Female)</b></p><p>We're looking for a highly organized and proactive <b>HR Assistant</b> to join our team in Doha, Qatar. This full-time, entry-level role is perfect for someone eager to start a career in human resources and recruitment.</p><p><b>Responsibilities</b></p><ul><li>Support the recruitment team by posting job ads on various portals and social media platforms.</li><li>Screen resumes and conduct initial screenings to assess candidate qualifications and suitability for open positions.</li><li>Maintain and update candidate databases and assist in building a pipeline of talent for future openings.</li><li>Assist with various HR administrative tasks, including preparing documents, managing employee files, and coordinating interviews.</li><li>Provide support to the recruitment and business development teams with market mapping and candidate sourcing.</li><li>Help ensure a smooth and positive experience for candidates throughout the hiring process.</li></ul><p><b>Qualifications</b></p><ul><li>Bachelor's Degree in Human Resources, Business Administration, or a related field.</li><li>1-2 years of experience in an HR or recruiter role is preferred.</li><li>A high level of organization, with strong attention to detail and the ability to manage multiple tasks simultaneously.</li><li>Excellent verbal and written communication skills in English are a must.</li><li>Proficiency in using ATS, MS Office, including MS Excel and MS Word.</li><li>A valid Qatar ID (QID) is required.</li><li>Immediate availability to start is essential.</li></ul><p>Job Types: Full-time, Permanent</p><p>Application Question(s):</p><ul><li>Do you have a valid QID?</li><li>Are you available to join immediately (Notice Period)?</li></ul><p>Location:</p><ul><li>Doha (Required)</li></ul><p>Work Location: In person</p><p>Application Deadline: 05/04/2026</p>

HR Assistant (Female)

Saleh Al Hamad Al Mana Co.

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  We are looking for a highly organized and proactive Executive Assistant to support a senior official in Finance division. The role requires someone with a strong administrative background along with sound financial understanding to assist in reviewing payment requests, coordinating financial documentation, and managing daily schedule.
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  The ideal candidate should be detail-oriented, trustworthy, and capable of handling sensitive financial information while ensuring smooth coordination between the finance team and senior management.
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  Key Responsibilities
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  Executive Support
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   Manage and maintain the calendar, including scheduling meetings, appointments, and travel arrangements.
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   Coordinate internal and external meetings, prepare agendas, and ensure all required documents are available in advance.
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   Handle confidential correspondence, reports, and communications on behalf of the Senior official.
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   Act as a point of coordination between the Senior official and internal departments.
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  Financial Coordination
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   Review and verify payment requests, invoices, and financial documentation before submission to the Senior official for approval.
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   Ensure all supporting documents and approvals are in place prior to financial authorization.
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   Assist in tracking payment approvals and maintaining proper documentation records.
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   Coordinate with the finance team regarding financial submissions, vendor payments, and related documentation.
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   Support the Senior Official with preparation of financial reports, summaries, and presentations when required.
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  Administrative Support
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   Maintain organized records of financial and administrative documents.
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   Assist with preparing reports, presentations, and briefing materials for meetings.
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   Monitor follow-ups on key actions, approvals, and deadlines.
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   Support special projects and tasks assigned by the Senior official.
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  Requirements
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   Bachelor&rsquo;s degree in Finance, Accounting, Business Administration, or a related field.
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   Minimum 5+ years of experience as an Executive Assistant or Personal Assistant in a corporate environment, preferably supporting senior leadership.
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   Prior exposure to finance-related documentation, payment verification, or accounting processes is essential.
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   Strong organizational skills with high attention to detail.
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   Ability to handle confidential information with discretion.
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   Proficiency in Microsoft Office (Excel, PowerPoint, Outlook).
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   Excellent communication and coordination skills.
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  Preferred Profile
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   Experience supporting C-level executives in a corporate environment.
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   Familiarity with finance workflows, payment approvals, and vendor documentation.
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   Strong ability to manage multiple priorities in a fast-paced environment.
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Executive Assistant

Beverly Hills Maintenance

<p>We are seeking a professional and responsible Reception &amp; Nursing Assistant to support front-office operations and provide basic health and first-aid assistance within a corporate office environment in Qatar. This role does not involve clinical or hospital duties and is limited to office-based health support.</p><p><b>Key Responsibilities</b></p><p>Reception &amp; Office Administration:</p><ul><li>Receive and assist visitors in a professional and courteous manner</li><li>Manage incoming calls, emails, and visitor log records</li><li>Coordinate meeting room schedules and appointments</li><li>Perform basic administrative and clerical support tasks</li><li>Maintain a clean, organized, and presentable reception area</li></ul><p>Health &amp; First-Aid Support (Office-Based):</p><ul><li>Provide basic first-aid and immediate assistance to employees when required</li><li>Monitor and record basic vitals when necessary (BP, temperature, etc.)</li><li>Maintain first-aid kits and office medical supplies</li><li>Assist in workplace health, safety, and wellness initiatives</li><li>Coordinate with nearby clinics or emergency services when required</li></ul><p><b>Requirements</b></p><ul><li>Diploma or Degree in Nursing or Healthcare Assistance</li><li>Valid nursing certificate/license (QCHP / MoPH preferred but not mandatory for office roles)</li><li>Previous experience in reception or office administration is an advantage</li><li>Good communication skills in English (Arabic is an advantage)</li><li>Presentable, calm, and professional attitude</li><li>Experience working in a corporate or administrative environment in Qatar / GCC</li><li>Familiar with basic workplace health &amp; safety practices</li><li>Ability to handle confidential employee information</li><li>Proficient in MS Office applications</li></ul><p>Job Type: Full-time</p><p>Ability to commute/relocate:</p><ul><li>Doha: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Application Question(s):</p><ul><li>Do you have a valid QID/Residence Permit with NOC?</li><li>If you're selected, how soon you can join?</li><li>What is your salary expectation? (Mention Basic, Housing and Transportation)</li></ul><p>Education:</p><ul><li>Diploma (Preferred)</li></ul><p>Experience:</p><ul><li>Receptionist: 2 years (Preferred)</li></ul>

Reception & Nursing Assistant

Riyadh Doha Farm

<p><b>Key Responsibilities</b></p><ul><li><b>Supplier &amp; Vendor Management:</b> Identify, evaluate, and maintain relationships with suppliers, negotiating pricing, terms, and quality standards.</li><li><b>Procurement &amp; Purchasing:</b> Process purchase orders (POs), track deliveries, and ensure timely, cost-effective acquisition of materials.</li><li><b>Inventory Control:</b> Monitor stock levels to prevent shortages or overstocking, aligning with production or project schedules.</li><li><b>Cost Analysis:</b> Analyze spending patterns, market trends, and quotes to identify cost-saving opportunities.</li><li><b>Documentation &amp; Compliance:</b> Maintain accurate records, contracts, and invoices, ensuring compliance with company policies and legal regulations.</li></ul><p><b>Required Skills and Qualifications</b></p><ul><li><b>Experience:</b> Proven experience as a Purchasing Officer, Assistant, or similar role.</li><li><b>Education:</b> Bachelor&rsquo;s degree in Business Administration, Supply Chain Management, Logistics, or a related field.</li><li><b>Skills:</b> Strong negotiation, analytical, and communication skills.</li><li><b>Technical Skills:</b> Proficiency in procurement software, ERP systems, and MS Office (especially Excel).</li><li><b>Attributes:</b> Detail-oriented, organized, and capable of working under pressure.</li></ul><p>Job Type: Full-time</p><p>Pay: QAR2,500.00 - QAR4,000.00 per month</p>

Purchase Officer

NEXA NETWORK SOLUTIONS

<p><b>Job Summary:</b> We are seeking a reliable, detail-oriented Office Secretary to manage our daily administrative operations and provide basic accounting support. The ideal candidate will be the first point of contact for our office while ensuring our financial records remain organized.</p><p><b>Key Responsibilities:</b></p><ul><li><b>Administrative:</b> Greeting clients, answering phones, managing mail, and maintaining filing systems.</li><li><b>Scheduling:</b> Coordinating meetings and managing the office calendar.</li><li><b>Basic Accounts:</b> Processing invoices, tracking expenses, and assisting with basic data entry in accounting software (e.g., QuickBooks, Xero, or Excel).</li><li><b>Documentation:</b> Preparing reports, memos, and financial statements as needed.</li></ul><p><b>Required Skills &amp; Qualifications:</b></p><ul><li>Proven experience as an Office Secretary or Administrative Assistant.</li><li><b>Basic knowledge of bookkeeping</b> or accounting principles (Accounts Payable/Receivable).</li><li>Proficiency in MS Office (especially Excel and Word).</li><li>Excellent organizational and time-management skills.</li><li>High school diploma; a certificate in Business Administration or Accounting is a plus.</li></ul><p>Job Type: Full-time</p><p>Pay: QAR1,800.00 - QAR2,500.00 per month</p><p>Work Location: In person</p>

Office Secretary & Junior Accounts Assistant (or Office Secretary with Basic Accounting)

Nakilat

<p></p><div><div><div><div><div><div><div><div><div><div><div><h2 class="jobSectionHeader"><b>Job Summary and Purpose</b></h2>
</div><div><p>
Perform a wide range of administrative and office support activities for the division/department to facilitate the efficient operation of the division/department.</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Accountabilities</b></h2>
</div><div><p><b>
Key Accountabilities:</b></p>
<p><b>Administrative Support:</b><br>
1. Provide administrative and secretarial support services to the division/department as required. This includes, coordinating and making meeting arrangements, travel arrangements, and correspondences.<br>
2. Manage, screen and evaluate the reception, distribution, storage and security of all documentation relating to the division/department, and maintain an administration system that allows effective follow up and monitoring of documents.<br>
3. Support the development, control and management of documents as per established procedures (i.e., request document numbers; ensure completed documents are appropriately filed, use the formal naming conventions and file structures, retrieve documents).<br>
4. Assist in preparing reports, analysis, letters and communications as requested by the division chief/department manager.<br>
5. Arrange and control office supplies for the division/department such as stationery, equipment, and accessories,<br>
6. Organize and maintain the division chief/department manager calendar, and ensure that all meetings, interviews, duty trips are accurately planned/scheduled and advise the division chief/department manager on of their daily program.<br>
7. Prepare for the division/department related meetings, through preparing meetings&rsquo; agenda, inviting participants, preparing required materials, arranging meeting rooms, attending meetings, drafting meetings&rsquo; minutest, and following up on items/tasks ...etc.<br>
8. Act as a focal point for the division/department with the matters related to HR, IT, GS, supply&hellip;etc.<br>
9. Participate in the Implementation of the division/department related projects, and assist in meeting projects&rsquo; deadlines.<br>
</p></div></div><div><div><h2 class="jobSectionHeader"><b>Accountabilities - 2</b></h2>
</div><div><p><b>
Graphis Design:</b></p>
<p><b>10.Brand Guidelines:</b></p>
<ul><li>Assist in developing the company;s corporate brand guidlines.</li>
<li>Assist in standardizing the branding for all in-house and external publications and stationary.</li>
<li>Participate in creating guidlines for the look and feel of the company's intranet/ShrePoint.</li>
</ul>
<p><b>11. Website Design:</b></p>
<ul><li>Assist in redesigning the current website and develop materials for web pages when needed.</li>
<li>Consult with relevant internal and external parties to determine objectives and requirements of the different events.</li>
<li>Stay abreast of latest developments in graphic design tools and software, to improve quality of design and images utilized for Nakilat's branding and promotional efforts.</li>
</ul>
<p><b>12.Publication Management:</b></p>
<ul><li>Oversee the production of regular publications, e.g. corporate brochure, annual report, carrer brochure, sustainability report, newsletter.</li>
<li>Produce final layout of publications and company collaterals.</li>
</ul>
<p><b>13. Promotional Designs:</b></p>
<ul><li>Assist in developing and desihning the layouts for ad-hoc requiremnts to support company events and communications e.g. advertisements, invitation cards, greeting cards, flyers, etc.</li>
<li>Assist in developing 3D simulations/VR videos in order to assist the Commercial efforts of the Company.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Accountabilities - 3</b></h2>
</div><div><p><b>
Generic Accountabilities:</b></p>
<p><b>Safety, Health, Environment, &amp; Quality (SHEQ):</b><br>
10. Adhere to all relevant SHEQ policies, procedures, instructions and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.</p>
<p><b>Policies, Systems, Processes &amp; Procedures:</b><br>
11. Follow all relevant departmental policies, processes and procedures so that work is carried out in a controlled and consistent manner.<br>
12. Establish and maintain office administrative policies and procedures.</p>
<p><b>Others:</b><br>
13. Carry out any other duties as directed by the immediate supervisor.<br>
</p></div></div><div><div><h2 class="jobSectionHeader"><b>Key Result Areas</b></h2>
</div><div><ul><li>Provide secretarial and administrative support, involving activities like making travel and meeting arrangements.</li><li>Proper maintenance and control of the division/department documentation.
</li><li>Organize and maintain the division/department calendar and activities.</li></ul><br>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Interactions and Working Relations</b></h2>
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Internal:</b><br>
Frequent interactions with:<br>
<ul><li>Finance &ndash; for travel expenses/ payment approvals.</li><li>Supply &ndash; for purchasing and tendering activities,</li><li>IT &ndash; for Services Desk - all IT related matters</li><li>HR &ndash; for related issues - leaves &amp; time in lieu; training</li><li>GS &ndash; for all administration related tasks like request for stationary, maintenance, parking etc.
</li></ul></div><div><b>External:</b><br>
<ul><li>Interact with external parties as per the division/department requirements.</li></ul></div>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Qualifications, Experience and Job Skills</b></h2>
</div><div><p><b>
Qualifications:</b></p>
<ul><li>Diploma in Secretarial Studies/ Business Administration or any other related filed.</li>
<li>Degree/certificate in Graphic Design, Visual Communication, Arts &amp; Design is preferred.</li></ul><p><br>
</p><p><br>
<b>Experience:</b></p>
<ul> <li>A minimum of 3 years of experience in Administrative or secretarial role in a large sized organization.</li>
<li>Graphic design experience will be an advantage.</li></ul><br>
<p><br>
<b>Job Specific Skills:</b></p>
<ul><li>Knowledge of administrative procedures.</li>
<li>Advance MS office (Word, Excel, PowerPoint, Visio, Outlook especially calendar management)</li>
<li>Advanced report writing skills as well as ability to compile data from different sources.</li>
<li>Knowledge in Brand Identities (mainly 2D design)</li>
<li>Kowledge in Adobe Programs - Illustrators, Photoshop, InDesign.</li>
Knowledge of methods and technicques of graphic design and layout.<br>
<li>
</li></ul></div></div></div></div></div></div></div><p></p><div><div><div><div><h1 class="jobSectionHeader"><b>PR Administrative Assistant
</b></h1></div></div></div></div><div></div><div><div><div><div>Department: Public Relations
</div></div></div></div><div><div><div><div>City: 1101<br>
</div></div></div></div><div></div><p><br>
<b>Job Segment: </b>Secretary, Quality Assurance, QA, Administrative Assistant, Drafting, Administrative, Technology, Quality, Engineering
</p></div><div></div><div><div><p>Apply now</p></div></div></div></div></div><p></p>

PR Administrative Assistant

Explore 158+ Administration assistant in Doha Qatar this April. Find roles across top companies and apply now to boost your career.