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administration support executive

Excellence Training Center

<p><b>ABOUT US:</b></p><p>Welcome to Qatar's largest and most prestigious private training centre. Excellence Training Centre (ETC) is a leading provider of comprehensive training solutions, dedicated to empowering individuals and organizations.</p><p><b>Responsibilities:</b></p><ul><li><b>Office Coordination</b>: Manage day-to-day administrative tasks, ensuring smooth office operations.</li><li><b>Scheduling and Documentation</b>: Assist with scheduling classes, maintaining student and staff records, and ensuring proper documentation.</li><li><b>Reporting</b>: Prepare and maintain reports, update CRM and internal systems regularly.</li><li><b>Cross-Functional Tasks</b>: Participate in internal recruitment coordination, basic sales support, and training logistics when required.</li></ul><p><b>Requirements:</b></p><ul><li>1&ndash;2 years of proven experience in administrative roles, preferably in a fast-paced environment.</li><li>Prior experience in sales or teaching will be considered an added advantage.</li><li>Strong organizational and multitasking abilities.</li><li>Proficiency in Microsoft Office and basic tech tools.</li></ul><p><b>Compensation:</b></p><ul><li>Base Salary: QAR 2,000 + Accommodation Allowance: QAR 750</li><li>Commission on avoided refunds, successful sales, recruitment, and staff training</li></ul><p><b>Additional Benefits:</b></p><ul><li>Health Insurance</li><li>Annual Paid Leave: 21 days</li><li>Airfare: One-way ticket every year or round-trip ticket every two years</li></ul><p><b>Timings &amp; Days:</b></p><ul><li>9 hours per day (12:00 PM &ndash; 9:00 PM), 6 days a week, Saturday to Thursday (Friday off)</li></ul><p><b>Job Location:</b></p><ul><li>Doha, Qatar</li></ul><p>Job Type: Full-time</p><p>Pay: From QAR2,000.00 per month</p><p>Application Question(s):</p><ul><li>Are you comfortable with the compensation and working conditions outlined in the job description?</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Administrative Roles: 1 year (Preferred)</li><li>Sales: 1 year (Preferred)</li><li>Teaching: 1 year (Preferred)</li><li>Microsoft Office: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><p>Location:</p><ul><li>Doha (Required)</li></ul>

Administration Support Executive

<div>
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  Acts as the central point of coordination for executive-level operations, ensuring smooth execution of strategic initiatives and high-level administrative tasks.
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  Key Responsibilities:
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 </strong>
 <ul>
  <li>
   Manage executive schedules, meetings, and communications.
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  </li>
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   Coordinate cross-functional activities and ensure timely execution of executive directives.
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  </li>
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   Support the preparation of executive reports, presentations, and documentation.
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  </li>
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   Liaise with internal and external stakeholders on behalf of departments&rsquo; senior executives.
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  </li>
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   Ensure confidentiality and accuracy in all executive operations.
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  </li>
 </ul>
 Requirements
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 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Public Administration, Management, or a related discipline.
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  </li>
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   Minimum 8+ years of experience in executive support or operations coordination, including at least 3 years in a governmental role within the State of Qatar.
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   Strong organizational and communication skills with experience in high-level stakeholder engagement.
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   Bilingual proficiency (Arabic and English) is a must.
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 </ul>
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Executive Operations Coordinator

ABU ISSA HOLDING

<p>Job Purpose:</p><p>The Administration Executive will provide comprehensive administrative and organizational support to the leadership team. The role requires excellent Excel skills, attention to detail, and strong coordination abilities. The ideal candidate will act as the central point of contact for administrative matters, ensuring smooth operations and efficient communication within the chapter.</p><p>Key Responsibilities:</p><ul><li>Provide administrative and secretarial support to the Chairperson, Board, and management team.</li><li>Prepare and maintain reports, databases, and spreadsheets using <b>Microsoft Excel</b> (formulas, pivot tables, charts).</li><li>Manage calendars, coordinate meetings, and organize chapter events and logistics.</li><li>Draft, proofread, and handle correspondence and communications professionally.</li><li>Maintain member records, contact lists, and documentation with accuracy and confidentiality.</li><li>Support budgeting and expense tracking using Excel or other tools.</li><li>Prepare meeting agendas, take minutes, and distribute follow-ups.</li><li>Assist with presentation materials, reports, and event summaries.</li><li>Liaise with members, vendors, and service providers as needed.</li><li>Ensure smooth day-to-day office operations and handle general administrative tasks.</li></ul><p>Qualifications &amp; Skills:</p><ul><li>Bachelor&rsquo;s degree in business administration, Office Management, or related field.</li><li>Minimum 2 years of experience in administration, executive assistance, or coordination.</li><li>Strong proficiency in <b>Microsoft Excel</b> and the full <b>Microsoft Office Suite</b>.</li><li>Excellent organizational, communication, and interpersonal skills.</li><li>Attention to detail, discretion, and ability to handle confidential information.</li><li>Strong multitasking and time management skills.</li><li>Fluent in English &amp; Arabic</li></ul><p>Job Type: Full-time</p><p>Pay: QAR5,500.00 - QAR6,000.00 per month</p><p>Application Question(s):</p><ul><li>Are you proficient in Microsoft Word and Excel?</li><li>What's your current salary/previous salary?</li><li>What's your salary expectation?</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Language:</p><ul><li>fluently in both Arabic and English (spoken and written)? (Required)</li></ul>

Administration Executive

Gulf Overseas HR Consultancy

<p>We are seeking a highly organized, detail-oriented, and proactive <b>Executive Secretary</b> to provide comprehensive administrative and executive-level support to senior management. The ideal candidate will have a strong background in executive assistance, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. This role requires professionalism, confidentiality, and strong problem-solving abilities.</p><p><b>Key Responsibilities</b></p><ul><li>Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.</li><li>Draft, review, and edit correspondence, reports, presentations, and official documents.</li><li>Serve as the main point of contact between executives and internal/external stakeholders.</li><li>Coordinate and prepare materials for meetings, including agendas, minutes, and follow-up action items.</li><li>Handle confidential information with a high level of discretion.</li><li>Maintain organized electronic and physical filing systems.</li><li>Monitor and respond to emails on behalf of executives as needed.</li><li>Prepare expense reports, purchase requests, and other administrative documentation.</li><li>Support project coordination, deadlines, and task follow-ups.</li><li>Assist with day-to-day administrative functions to ensure smooth office operations.</li></ul><p><b>Qualifications</b></p><ul><li><b>Minimum 4&ndash;5 years of experience in a secretarial or executive assistant role.</b></li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational, time-management, and multitasking abilities.</li><li>Ability to work independently and handle multiple priorities.</li><li>High level of professionalism and attention to detail.</li><li>Ability to manage sensitive and confidential information.</li></ul><p><b>Preferred Skills</b></p><ul><li>Experience supporting senior management or C-suite executives.</li><li>Knowledge of office administration systems and procedures.</li><li>Ability to work under pressure in a fast-paced environment.</li><li>Strong coordination, follow-up, and documentation abilities.</li></ul><p>Job Type: Full-time</p><p>Pay: From QAR3,000.00 per month</p>

Executive Secretary

Alfardan Group

<div><p>Job Description</p><br>
<p></p><div><p><br>
<b>Summary:</b></p><p><br>
The Executive Secretary will provide high-level administrative support to executives in Alfardan Automobiles, including managing schedules, coordinating meetings, and handling confidential information.<br>
<br>
<b>Job Responsibility:</b></p>
<ul><li>Manage executive schedules, including arranging appointments, travel, and accommodation</li><li>Prepare and distribute correspondence, memos, and reports</li><li>Coordinate and schedule meetings, conferences, and events</li><li>Maintain executive filing system and databases</li><li>Handle confidential information with integrity and discretion</li><li>Act as the point of contact between executives and internal/external stakeholders</li></ul><br>
<b>
Candidate Requirements:</b><div><br>
<ul><li>Proven experience as an executive secretary or similar administrative role</li><li>Proficient in MS Office and office management software</li><li>Excellent organizational and time-management skills</li><li>Strong verbal and written communication abilities</li><li>Discretion and confidentiality in handling sensitive information</li><li>Bachelor's degree in Business Administration or relevant field is preferred</li></ul></div></div><p></p>
<p>Skills</p>
<p></p><div><ul><li>Proven experience as an Executive Secretary or similar administrative role</li>
<li>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)</li>
<li>Excellent time management skills and the ability to prioritize work</li>
<li>Strong communication and interpersonal abilities</li>
<li>Attention to detail and problem-solving skills</li>
<li>Ability to maintain confidentiality and work with sensitive information</li>
<li>Familiarity with office management procedures and basic accounting principles</li>
<li>Transferable QID and locally available in Qatar</li></ul></div></div><p></p>
<br><div></div><div><div><p>Job Details</p>
<div><div>Job Location</div>
<div>Doha, Qatar</div>
</div><div><div>Company Industry</div>
<div>Automotive Dealership &amp; Distributor</div>
</div><div><div>Company Type</div>
<div>Employer (Private Sector)</div>
</div><div><div>Job Role</div>
<div>Secretarial</div>
</div><div><div>Employment Status</div>
<div>Full time</div>
</div><div><div>Employment Type</div>
<div>Employee</div>
</div></div><div><p>Preferred Candidate</p>
<div><div>Career Level</div>
<div>Mid Career</div>
</div><div><div>Years of Experience</div>
<div>Min: 3</div>
</div><div><div>Residence Location</div>
<div>Qatar</div>
</div><div><div>Degree</div>
<div>Bachelor's degree</div></div></div></div>

Al Dana Dental Center

<p><b>Email your resume to: hr@aldanadentalcenter.com</b></p><p><b>Job Title:</b> HR Executive &ndash; Al Dana Dental Center<br/><b>Department:</b> Human Resources / Administration<br/><b>Reports to:</b> Branch In-Charge / Management<br/><b>Location:</b> Al Nasr &ndash; Qatar<br/><b>Employment Type:</b> Full-time</p><p><b>Job Purpose</b></p><p>The HR Executive is responsible for supporting and executing the full spectrum of HR operations, including recruitment, onboarding, employee relations, attendance and payroll coordination, documentation, and policy implementation. The role ensures smooth HR processes, compliance with labor regulations, and effective communication between staff and management.</p><p><b>Key Responsibilities1. Recruitment &amp; Onboarding</b></p><ul><li>Prepare job offers, contracts, and onboarding documentation.</li><li>Facilitate orientation for new employees and ensure smooth integration.</li></ul><p><b>2. Employee Records &amp; Documentation</b></p><ul><li>Maintain updated employee files, contracts, leaves, and HR documents.</li><li>Ensure compliance with company policies and Qatar labor law requirements.</li><li>Update HR databases and systems regularly.</li></ul><p><b>3. Attendance &amp; Payroll Coordination</b></p><ul><li>Monitor daily attendance, leaves, and overtime records.</li><li>Coordinate with accounts department for accurate payroll processing.</li><li>Track staff schedules and ensure timely reporting.</li></ul><p><b>4. Employee Relations &amp; Support</b></p><ul><li>Act as the first point of contact for employee queries and concerns.</li><li>Support management in resolving conflicts and disciplinary matters.</li><li>Promote a positive and professional work environment.</li></ul><p><b>5. HR Policies &amp; Compliance</b></p><ul><li>Assist in implementing HR policies, procedures, and code of conduct.</li><li>Ensure compliance with regulatory and labor requirements.</li><li>Support external audits and documentation checks.</li></ul><p><b>6. Training &amp; Performance Support</b></p><ul><li>Coordinate training sessions, mandatory certifications, and evaluations.</li><li>Assist in performance appraisal documentation and tracking.</li><li>Support management in staff development initiatives.</li></ul><p><b>Required Qualifications &amp; Skills</b></p><ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>Minimum 2&ndash;3 years of HR experience (healthcare/dental sector preferred).</li><li>Strong knowledge of Qatar Labor Law and HR best practices.</li><li>Proficiency in MS Office; HR software knowledge is an advantage.</li><li>Excellent communication, documentation, and interpersonal skills.</li><li>Strong organizational and time-management abilities.</li></ul><p><b>Key Competencies</b></p><ul><li>Confidentiality &amp; Professionalism</li><li>Communication &amp; Teamwork</li><li>Conflict Management</li><li>Time Management</li><li>Attention to Detail</li><li>Problem-solving &amp; Initiative</li></ul><p>Job Type: Full-time</p><p>Pay: From QAR3,000.00 per month</p>

HR Executive

NASSI BEAUTY SALON

<p><b>Job Summary:</b></p><p>The HR Executive is responsible for supporting the daily operations of the Human Resources department. This role includes handling recruitment, employee relations, performance management, HR documentation, and ensuring compliance with labor laws and company policies. The HR Executive serves as a bridge between management and employees, fostering a positive and efficient workplace environment.</p><p><b>Key Responsibilities:</b></p><p><b>1. Recruitment &amp; Onboarding</b></p><ul><li>Manage the full recruitment cycle: job postings, candidate screening, interviews, and selection.</li><li>Prepare job offers, employment contracts, and coordinate onboarding for new hires.</li><li>Maintain an updated database of applicants and employee records.</li></ul><p><b>2. Employee Relations</b></p><ul><li>Address employee inquiries and resolve workplace concerns promptly and professionally.</li><li>Promote a positive and engaging company culture.</li><li>Assist in organizing employee engagement activities and recognition programs.</li></ul><p><b>3. HR Administration</b></p><ul><li>Maintain and update employee files, attendance, and leave records.</li><li>Prepare HR reports such as turnover, attendance, and performance statistics.</li><li>Manage payroll inputs and coordinate with the accounts department for timely processing.</li></ul><p><b>4. Performance Management</b></p><ul><li>Support the performance appraisal process by coordinating evaluations and follow-ups.</li><li>Track and document performance improvement plans and employee development programs.</li></ul><p><b>5. Policy Implementation &amp; Compliance</b></p><ul><li>Ensure compliance with Qatar Labour Law and company HR policies.</li><li>Draft and update HR policies, procedures, and employee handbooks as needed.</li><li>Handle employee disciplinary actions and maintain related documentation.</li></ul><p><b>6. Training &amp; Development</b></p><ul><li>Identify training needs and coordinate internal and external training sessions.</li><li>Maintain training records and assist in evaluating program effectiveness.</li></ul><p><b>Qualifications &amp; Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>Minimum 2&ndash;3 years of HR experience (preferably in Qatar).</li><li>Strong knowledge of Qatar Labour Law and HR best practices.</li><li>Excellent communication, interpersonal, and organizational skills.</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Ability to maintain confidentiality and handle sensitive information.</li></ul><p>Job Type: Full-time</p><p>Pay: QAR3,500.00 - QAR4,000.00 per month</p>

HR Executive ( Female Only)

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Administration Support Executive

Executive Operations Coordinator

Administration Executive

Executive Secretary

Executive Secretary

HR Executive

HR Executive ( Female Only)