executive assistant Jobs in R D Bus Jobs In Istanbul Turkey

executive assistant

procurement specialist Jobs in R D Bus Jobs In Istanbul Turkey

procurement specialist

logistics specialist Jobs in R D Bus Jobs In Istanbul Turkey

logistics specialist

regulatory affairs officer Jobs in R D Bus Jobs In Istanbul Turkey

regulatory affairs officer

technical services specialist Jobs in R D Bus Jobs In Istanbul Turkey

technical services specialist

administrative affairs specialist

KUZU GROUP

<div>
 
 We are seeking an International Projects Personnel and Administrative Affairs Specialist to manage all international HR and administrative processes for our site personnel working on overseas construction projects, and to ensure effective coordination between the head office, project sites, and relevant management.
 
 
 
 
 
 
 QUALIFICATIONS
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree from relevant university departments (e.g. Business Administration, International Relations, Labor Economics, Human Resources or similar)
 </li>
 <li>
 Preferably experience in international personnel procedures within the construction sector (overseas site assignments, camp/site operations, etc.)
 </li>
 <li>
 Knowledge of visa, work permit and residence permit processes for blue- and white-collar staff working on international construction sites
 </li>
 <li>
 Proficient in MS Office applications, with strong skills in reporting, documentation and follow-up
 </li>
 <li>
 Strong communication and interpersonal skills; solution-oriented, proactive, and detail-focused
 </li>
 <li>
 Strong planning and coordination abilities, able to manage multiple projects and priorities simultaneously
 </li>
 <li>
 Excellent command of English (knowledge of a second foreign language is an asset)
 </li>
 <li>
 Able to adapt to a fast-paced, project-based and multicultural work environment
 </li>
 </ul>
 
 
 
 
 
 JOB DESCRIPTION
 
 
 
 
 
 <ul>
 <li>
 Prepare, track, and finalize all international documentation and permit processes for site personnel working on overseas construction projects, including visas, work permits and residence permits
 </li>
 <li>
 Provide operational support in personnel assignment and mobilization processes (flight tickets, accommodation, camp arrangements, travel plans, transfers, etc.)
 </li>
 <li>
 Coordinate with foreign consulates, intermediary agencies, and consulting firms to ensure timely completion of visa and permit procedures for construction site staff
 </li>
 <li>
 Monitor and regularly update personnel movements, contracts, passports, and assignment details in line with project schedules and rotations
 </li>
 <li>
 Organize onboarding, mobilization, rotation and demobilization processes for personnel assigned to international construction sites
 </li>
 <li>
 Ensure smooth, accurate and timely information flow between the head office, project sites, and the HR department, particularly regarding staff planning, extensions, and rotations
 </li>
 <li>
 Conduct research on country-specific visa, work permit and labor regulations related to construction activities, and ensure all processes comply with current legislation and company policies
 </li>
 <li>
 Prepare and submit regular reports and analyses (headcount, assignment status, permit tracking, expiry lists, etc.) to management and project teams
 </li>
 </ul>
 
 
</div>

International Projects Personnel and Administrative Affairs Specialist (Construction)

Sabanci University

<div>
 
 Sabanc&inodot; University Student Resources unit is seeking a
 
 Student Resources Assistant Specialist
 
 with the following qualifications:
 
 
 The place of work is the Sabanc&inodot; University Campus in Tuzla.
 
 <ul>
 <li>
 University graduate (preferably from a program taught in English),
 </li>
 <li>
 Excellent spoken and written Turkish and English skills,
 </li>
 <li>
 Proficient in Microsoft Office applications,
 </li>
 <li>
 At least two years of experience in similar positions (preferably in student affairs, administrative affairs, or international office processes at universities),
 </li>
 <li>
 Willingness to take responsibility in critical work processes,
 </li>
 <li>
 Analytical thinking and problem-solving skills,
 </li>
 <li>
 Proficiency in data analysis and reporting,
 </li>
 <li>
 Work carefully and meticulously on tasks that require attention to detail and follow-up,
 </li>
 <li>
 Possess planning, organization, and coordination skills,
 </li>
 <li>
 Be a team player,
 </li>
 <li>
 Possess effective communication skills,
 </li>
 <li>
 Be able to adapt to flexible working hours when necessary,
 </li>
 <li>
 Completion of military service
 </li>
 </ul>
 
 
 
 
 Job Description:
 
 
 In the Sabanc&inodot; University Student Resources Unit, in processes related to academic and administrative procedures for International Undergraduate, Exchange, YKS-Placed Undergraduate, and Foundation Development Year students;
 
 <ul>
 <li>
 Conducting academic and administrative procedures for Foundation Development Year students,
 </li>
 <li>
 Coordinating and conducting the initial registration processes for International Undergraduate, Exchange, and YKS-Placed Undergraduate students at the University,
 </li>
 <li>
 Creating student files and Student Information System records,
 </li>
 <li>
 Keeping records and files related to students' academic status up to date,
 </li>
 <li>
 Providing information and guidance regarding the residence processes of all international students,
 </li>
 <li>
 Participating in Orientation events with all international students and exchange students,
 </li>
 <li>
 Preparing and updating English guidelines, regulations, and procedures,
 </li>
 <li>
 Creating reports, analyses, and statistics that will contribute to decision-making processes,
 </li>
 <li>
 Generating solutions that will improve inter-process operations; playing an active role in process improvement and project work,
 </li>
 <li>
 Ensuring effective coordination with other academic and administrative units,
 </li>
 <li>
 Providing necessary information and guidance to internal and external process stakeholders,
 </li>
 <li>
 Maintaining relations with official institutions and following up on relevant correspondence,
 </li>
 <li>
 Performing other duties as directed by Unit Managers within the scope of Student Resources processes.
 </li>
 </ul>
 
 
 
 
 
 Sabanc&inodot; University is committed to the principle of equal opportunity and equal treatment in education and employment. The University respects all individuals without any discrimination of gender, religion, national and ethnic origin, race, color, physical disability, physical appearance, marital or parental status, sexual orientation, age, or political affiliation in the administration of its educational, admission and employment policies, and its scholarship and university-sponsored programs.
 
 
</div>

Student Resources Assistant Specialist

Ballast Nedam

<div>
 
 &ldquo;R&ouml;nesans Holding is among the signatories of the UN Global Compact, which calls on companies to align their strategies and operations with the principles of universal human rights, labor, environment, anti-corruption, and adopts principles based on universally accepted statements within the framework of the United Nations Global Compact.
 
 
 
 
 
 R&ouml;nesans Holding is an employer that aims to ensure equality in human resources practices by observing transparent and ethical values without compromising its main principles of honesty, competitiveness and innovation. All applications are evaluated according to equal opportunity regardless of gender, language, religion, race and ethnicity. Discrimination cannot be tolerated.&rdquo;
 
 
 
 
 
 We are looking for a team-mate to work as a &ldquo;
 
 Administrative Affairs Chief
 
 &rdquo; for our project in
 
 Serbia
 
 with the following qualifications;
 
 
 
 
 <ul>
 <li>
 Graduated from the Faculties of Economics and Administrative Sciences,
 </li>
 <li>
 Knowledge of Serbian is required,
 </li>
 <li>
 8-10 years of experience in the related field
 </li>
 <li>
 Proficient in MS Office programs,
 </li>
 <li>
 Advanced level of English,
 </li>
 <li>
 Strong interpersonal skills, team-oriented and solution-focused,
 </li>
 <li>
 High sense of responsibility, open to learning and research,
 </li>
 <li>
 Able to locate in Serbia.
 </li>
 </ul>
 
 
 
 
 Job Description:
 
 
 
 
 <ul>
 <li>
 Ensuring the organization and supervision of camp, cafeteria, and accommodation facilities,
 </li>
 <li>
 Managing the regular execution of office services,
 </li>
 <li>
 Coordinating all activities with the Central Administrative Affairs Department,
 </li>
 <li>
 Planning, directing, and monitoring the personnel under his/her responsibility,
 </li>
 <li>
 Tracking personnel rotation leaves and coordinating ticket requests,
 </li>
 <li>
 Monitoring administrative supplies and creating new purchase requests when needed.
 </li>
 </ul>
 
 
</div>

Administrative Affairs Chief

Crs Soft

<div>
 
 
 Who we are?
 
 
 
 
 
 
 It&rsquo;s time to turn on bright mode. Let&rsquo;s meet!
 
 
 We are a software company that produces niche technologies with an innovative, dynamic, and added-value understanding to the leading companies in its field, serving in different sectors in Turkey and abroad. For starters, the first thing you should know is that Crs is an umbrella organization. Our e-transformation brand, e-d&uuml;nya, offers digital solutions on a single platform. Our game brand Corvus Jay provides players of all ages and backgrounds with captivating, humorous, and artistic games that transcend the ordinary and deliver unforgettable experiences with its open-minded, humorous, creative, and vibrant world of pop art. We are excited to expand our investment areas and the sectors we are involved in. Our focus is on innovative research, exploring Big Data Processing, AI, machine learning, and game development. As one of the top 500 IT companies in Turkey, we are one of the fastest-growing technology companies selected by Deloitte Turkey for the 6th time in a row. Our route is always the same, the future!
 
 
 
 
 
 
 Job Description
 
 
 
 
 
 
 The Administrative Affairs Manager is responsible for overseeing office operations, managing administrative tasks, and ensuring the smooth execution of organizational processes. This role includes handling office expenses, coordinating interdepartmental administrative needs, and maintaining operational efficiency. It also includes workspace organization processes when necessary, ensuring that office expansions or layout changes are carried out smoothly and efficiently. Success in this role requires excellent organizational skills, multitasking abilities, and the ability to manage multiple priorities effectively.
 
 
 
 
 
 
 
 
 
 Experience &amp; Skills
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Industrial Engineering, Business Administration, Economics, Administrative Sciences, or a related field
 </li>
 <li>
 Minimum 5 years of experience in administrative affairs, office management, or operations, with at least 2 years in a managerial role
 </li>
 <li>
 Proven ability to lead and develop teams, fostering a high-performance culture
 </li>
 <li>
 Strong strategic thinking, organizational, and multitasking skills
 </li>
 <li>
 Excellent time management, problem-solving abilities, and attention to detail
 </li>
 <li>
 Strong understanding of office infrastructure, facility, and vendor management
 </li>
 <li>
 Experience in relocation and move coordination processes is a plus
 </li>
 <li>
 Ability to communicate effectively at all levels of the organization
 </li>
 <li>
 High proficiency in MS Office tools
 </li>
 <li>
 Fluency in English and Turkish, with strong written and verbal communication skills
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Lead and manage the administrative affairs team, setting clear goals and ensuring high performance
 </li>
 <li>
 Oversee and optimize office operations, document organization, filing, and data management processes
 </li>
 <li>
 Manage office expenses and ensure cost-effective administrative solutions
 </li>
 <li>
 Supervise facility management, including maintenance, repairs, and office stock management
 </li>
 <li>
 Coordinate and execute office relocations, move planning, and space organization projects when necessary, ensuring minimal disruption and smooth transitions
 </li>
 <li>
 Ensure workplace compliance with health, safety, and regulatory standards
 </li>
 <li>
 Implement best practices for operational efficiency, facilitating interdepartmental communication and ensuring a well-organized, functional, and productive office environment
 </li>
 <li>
 Oversee office renovations, space planning, and workplace experience to support business growth
 </li>
 <li>
 Develop and implement structured strategies to enhance employee experience, ensuring in-office and off-site engagement initiatives align with company culture while fostering a strategic, well-organized, and engaging workplace
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Perks &amp; Benefits
 
 
 
 
 
 <ul>
 <li>
 Buffet breakfast in the office every morning
 </li>
 <li>
 Comprehensive private health insurance package
 </li>
 <li>
 Meal card &amp; commute compensation,
 </li>
 <li>
 Lots of events and celebrations (check out @crssoft on Instagram)
 </li>
 <li>
 Education fund to support learning and development opportunities
 </li>
 <li>
 Paid birthday off to spend time with your loved ones
 </li>
 <li>
 A gift book on your birthday
 </li>
 <li>
 All the technical equipment and licenses you need
 </li>
 <li>
 Interviews and Q&amp;A sessions with experts
 </li>
 <li>
 Marriage leave (5 days)
 </li>
 <li>
 No dress code!
 </li>
 </ul>
 
 
 
 
 
 Join Us
 
 
 
 
 
 
 Are you passionate about what you are doing or do you have the craziest ideas? If you have an urge to learn and develop more, then you are welcome at Crs. We work with passion and get inspired by each other. You will always find encouragement to do your best, to join various events, to learn new things, and to have fun.
 
</div>

Administrative Affairs Manager

Mars Athletic Club

<div>
 
 As Turkey&rsquo;s largest fitness community with our brands
 
 MAC/One, MACFit, MAC Studio, and NuSpa
 
 , we are looking for a
 
 Compensation and Benefits Specialist
 
 to join our
 
 People &amp; Culture team
 
 at our
 
 headquarters in Ortak&ouml;y
 
 .
 
 
 Being part of
 
 MAC
 
 means joining a community that is constantly evolving, improving, and moving toward a better life.
 
 
 Here, ideas are valued, team spirit is supported, and feeling good is just as important as working efficiently.
 
 
 If you want to be part of our well-being community, we look forward to your application.
 
 
 
 
 
 
 Qualifications and Skills
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s or Master&rsquo;s degree graduate,
 </li>
 <li>
 Minimum
 
 5 years of experience
 
 in payroll and compensation processes within Human Resources,
 </li>
 <li>
 Knowledge of
 
 Labor Law
 
 ,
 
 Social Security
 
 ,
 
 incentive programs
 
 , and
 
 &Idot;&Scedil;KUR procedures and regulations
 
 ,
 </li>
 <li>
 Experienced in
 
 Social Security incentive calculations
 
 ,
 </li>
 <li>
 Proficient in
 
 personnel affairs
 
 and
 
 timekeeping (attendance) processes
 
 ,
 </li>
 <li>
 Strong
 
 follow-up
 
 and
 
 attention to detail
 
 ,
 </li>
 <li>
 Preferably experienced in the
 
 retail sector
 
 ,
 </li>
 <li>
 Strong
 
 interpersonal
 
 and
 
 teamwork skills
 
 ,
 </li>
 <li>
 Analytical thinking and problem-solving ability,
 </li>
 <li>
 Proficient in
 
 MS Office programs
 
 ,
 </li>
 <li>
 Preferably experienced with
 
 Logo payroll software
 
 ,
 </li>
 <li>
 Knowledge of
 
 disciplinary procedures
 
 (such as written warnings, defense requests, and termination processes),
 </li>
 <li>
 Strong
 
 planning, tracking, and reporting
 
 skills.
 </li>
 </ul>
 
 
 
 
 
 What Awaits You in This Role
 
 
 
 
 
 <ul>
 <li>
 End-to-end management of
 
 payroll processes
 
 ,
 </li>
 <li>
 Tracking and execution of
 
 government incentive processes
 
 ,
 </li>
 <li>
 Managing
 
 Labor Law
 
 ,
 
 Social Security
 
 , and
 
 &Idot;&Scedil;KUR
 
 processes,
 </li>
 <li>
 Ensuring all
 
 personnel affairs, payroll, and legal processes
 
 of our employees are executed in line with relevant regulations,
 </li>
 <li>
 Conducting and following up on
 
 official correspondence
 
 ,
 </li>
 <li>
 Maintaining
 
 personnel files
 
 in an accurate, complete, and up-to-date manner and ensuring
 
 system entries
 
 ,
 </li>
 <li>
 Following up on
 
 new hires
 
 and
 
 termination processes
 
 ,
 </li>
 <li>
 Taking an active role in
 
 salary payments
 
 and
 
 employee benefits processes
 
 ,
 </li>
 <li>
 Preparing
 
 reports
 
 related to area of responsibility,
 </li>
 <li>
 Tracking and controlling
 
 employee leave processes
 
 .
 </li>
 </ul>
 
 
</div>

Compensation Benefits Specialist

Medtronic

<div>At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You&rsquo;ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.
<h1 class="jobSectionHeader">A Day in the Life
</h1>Medtronic is committed to improving how healthcare addresses the needs of more people, in more ways, and in more places around the world. As one company, we can accelerate meaningful innovation and we will only succeed with the right people on our team.
We are seeking an Associate Quality System Specialist to support the Center-Led organization with day-to-day activities. This role will provide support to stakeholders involved in Field Corrective Action (FCA) processes and will serve as the FCA conciliator. The position requires close collaboration with local quality representatives and commercial teams to ensure effective FCA execution in-country. Russian language proficiency is required.
Responsibilities may include the following and other duties may be assigned:
<ul><li>Ensure full compliance with quality policies and procedures, supporting audits and operating within a regulated quality system.
</li><li>Coordinate and track all Field Corrective Action (FCA) activities, including translation, communication, and evidence consolidation (e.g., notification letters, reconciliation).
</li><li>Collaborate with cross-functional partners and QA SSC FCA specialist to drive timely execution and effectiveness checks of FCA tasks.
</li><li>Monitor accuracy and timeliness of recall data and reports, providing analytical support and updates to senior and corporate management.
</li><li>Maintain FCA documentation in the quality repository and follow up on missing or incomplete actions to ensure closure.
</li><li>Identify and implement process improvements to enhance compliance, efficiency, and collaboration across teams.
</li></ul>Required Knowledge and Experience:
<ul><li>Bachelor&rsquo;s degree in life sciences or a related field.
</li><li>Fluency in English and Russian.
</li><li>Ability to travel and work virtually with teams across the region.
</li><li>1+ years of experience in quality systems, regulatory affairs, or administrative roles.
</li><li>Previous experience supporting quality system audits is a plus.
</li><li>Strong technical writing and documentation review skills is valued.
</li><li>Excellent critical thinking and analytical abilities.
</li></ul>Preferred skills include the ability to make independent compliance decisions based on regulations, relevant information, alternatives, and risk, along with a solid understanding of Medical Device Regulations and the Food and Drugs Acts applicable to the role. Experience in writing and reviewing technical documentation is highly valued, and familiarity with tools such as SAP, Smartsheet, Map Agile, and Power BI is considered an advantage .
Physical Job Requirements
 
 
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.
<h1 class="jobSectionHeader">Benefits &amp; Compensation
</h1>Medtronic offers a competitive Salary and flexible Benefits Package
 
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage. 
 
This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).
<h1 class="jobSectionHeader">About Medtronic
</h1>We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
 
Our Mission &mdash; to alleviate pain, restore health, and extend life &mdash; unites a global team of 95,000+ passionate people.
 
We are engineers at heart&mdash; putting ambitious ideas to work to generate real solutions for real people. From the R&amp;D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.</div>

Associate Quality System Specialist - Russian Speaker

Freedom Finance MENAT

<div>
 
 Freedom Yat&inodot;r&inodot;m Menkul De&gbreve;erler A.&Scedil;. is the prospective brokerage firm of Freedom Holding, a dynamic and rapidly growing financial services company operating in the banking, brokerage, and insurance sectors, now preparing to launch operations in T&uuml;rkiye.
 
 
 
 
 
 As part of our strategic expansion across the MENAT region, we are seeking an experienced and proactive team member for the positions of Administration Affairs Specialist to join our &Idot;stanbul, T&uuml;rkiye office.
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 &bull; Procurement of all necessary office resources and supplies (stationery, water, tea/coffee, consumables, etc.)
 
 
 &bull; Stock monitoring and timely replenishment
 
 
 &bull; Vendor and contractor communication, price/time negotiations, service quality control
 
 
 &bull; Maintaining a comfortable and professional office environment
 
 
 &bull; Collecting internal feedback and suggesting improvements
 
 
 &bull; Documentation, Excel purchase tracking, contract filing and archiving
 
 
 &bull; Coordination of reception, coffee lady, cleaning staff, plant maintenance services, drivers
 
 
 &bull; Quality control of service personnel performance
 
 
 &bull; Coordination with IT for equipment requests and onboarding/offboarding when needed
 
 
 &bull; Document sending between offices and jurisdictions
 
 
 &bull; Building management coordination (maintenance, HVAC, repair requests, common area upkeep) &bull; Execution of additional office-related tasks assigned by the manager
 
 
 
 
 
 
 Requirements
 
 
 
 
 
 
 &bull; 2 years office management/administration experience preferred
 
 
 &bull; Hotel, tourism or front-office background is considered an advantage
 
 
 &bull; Strong verbal &amp; written communication skills
 
 
 &bull; Confident user of MS Office / Excel
 
 
 &bull; High organisational skills, detail-oriented, adaptable to dynamic workflow
 
 
 &bull; English &mdash; Intermediate working level
 
 
 
 
 
 
 
 
 
 
 
 
 Why Join Us?
 
 
 
 
 
 <ul>
 <li>
 Become part of Freedom Holding, a rapidly growing, global, and dynamic organization in the banking, brokerage, and insurance sectors across the MENAT region and beyond.
 </li>
 <li>
 Take a leadership role where your strategies and decisions will directly shape the growth direction of the business in the region.
 </li>
 <li>
 Benefit from incentive plans and development opportunities tied to your performance and results.
 </li>
 <li>
 Engage directly with senior leaders and be recognized for your achievements, leadership skills, and results-driven approach.
 </li>
 </ul>
 
 
</div>

Administration Affairs Specialist

Explore 238+ Administrative affairs specialist in R D Bus Jobs In Istanbul Turkey this December. Find roles across top companies and apply now to boost your career.