administrative assistant

administrative assistant - construction Jobs in Manama

administrative assistant - construction

executive assistant & operations coordinator Jobs in Manama

executive assistant & operations coordinator

office administrator/operations Jobs in Manama

office administrator/operations

project engineer -construction Jobs in Manama

project engineer -construction

administrative assistant construction

Era Projects

Key Responsibilities:<ul><li>Deliver comprehensive administrative and clerical assistance to support seamless day-to-day office functions.</li><li>Organize and manage schedules, meetings, appointments, and travel arrangements for team members and management.</li><li>Create, update, and systematically maintain documents, records, reports, and filing systems.</li><li>Handle all incoming and outgoing communications, including emails, phone calls, and office correspondence, in a professional manner.</li><li>Prepare and format reports, presentations, spreadsheets, and other required materials.</li><li>Monitor office supply levels and coordinate with suppliers for timely replenishment.</li><li>Provide administrative support to HR, Finance, and other departments through data entry, documentation, and recordkeeping.</li><li>Assist in organizing internal meetings, workshops, and staff events.</li><li>Safeguard the confidentiality and integrity of company information and sensitive documents.</li><li>Carry out additional administrative responsibilities as delegated by supervisors or management.</li></ul>Qualifications &amp; Skills:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field.</li><li>1&ndash;3 years of proven experience in administrative, secretarial, or office coordination roles.</li><li>Strong proficiency in MS Office applications (Excel, Word, PowerPoint, Outlook).</li><li>Exceptional organizational skills with the ability to manage multiple tasks efficiently.</li><li>Strong written and verbal communication abilities.</li><li>High level of discretion when handling confidential information.</li><li>Positive attitude, strong interpersonal skills, and a professional demeanor.</li></ul>Job Types: Full-time, Permanent

Administrative Assistant - Construction

Bilfinger Middle East

<div>
 In the Middle East, Bilfinger is one of the leading service providers of engineering and consultancy services, project management, construction, maintenance O&amp;M and life cycle services. We enhance the efficiency of our client&rsquo;s assets, ensure a high level of availability and reduce maintenance costs. With our 4.000 employees, we are a leading German corporation where engineering excellence, safety and quality are part of our DNA. With four entities in the Middle East (Bilfinger Tebodin Middle East, Bilfinger Deutsche Babcock Emirates, Babcock Borsig Service Arabia, Babcock Borsig Steinm&uuml;ller Kuwait) and over 10 offices across the region, we offer job opportunities that allow you to utilize all your knowledge and experience. Are you looking for a chance to put your skills to their best-possible use? Then we have what you are looking for!
 
 
 
 Administrative Assistant &ndash; Project Management Department (Bahrain National)
 
 
 
 Reports to : Vice President, Project Management
 
 
 Location : Bahrain
 
 
 
 Role Purpose:
 
 
 
 Provide comprehensive administrative and coordination support to the Project Management leadership team, ensuring smooth day-to-day operations across the department. The role requires a proactive and organized individual who can handle multiple priorities, maintain confidentiality, and support vice president and managers in their daily tasks.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
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 Provide direct administrative support to the Vice President and department managers.
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 Manage calendar scheduling, meeting coordination, and room bookings.
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 Handle IT service requests, access requests, HR requests, and related ticket tracking.
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 Coordinate overtime submissions, timesheets, and related documentation.
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 Support internal communications, departmental announcements, and logistics.
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 Arrange catering, events, and meetings (in-person and virtual).
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 Maintain organized filing systems and ensure proper document management.
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 Follow up on delegated tasks, action items, and pending approvals on behalf of the VP.
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 Liaise with HR, IT, and Supply Chain departments on administrative matters.
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 Assist in organizing workshops, training sessions, and departmental activities.
 </li>
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 Assist in taking Minutes of Meetings in important meetings when needed.
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 Assist in preparing presentation slides and reports.
 
 
 </li>
 </ul>
 
 Qualifications and Experience:
 
 
 
 <ul>
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 Minimum 5 years of experience as an Administrative Assistant or similar role.
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 Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 </li>
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 Excellent communication and organizational skills.
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 High attention to detail, with the ability to manage multiple priorities.
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 Professional demeanour with discretion when handling confidential matters.
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 Experience in a corporate or technical (oil &amp; gas or industrial) environment is an advantage.
 
 
 </li>
 </ul>
 
 Languages:
 
 
 
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 English: Proficient
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 Arabic: Native
 
 
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 </ul>
 To apply, please submit your CV in English through the system, containing as a minimum your contact details, education level, relevant experience and earliest possible start date.
 
 
 Any applicant must be aware that the selection of candidates is at the sole discretion of the employer. Applicants will not receive any communication unless they are selected for an interview. Only applicants that have responded to vacancies through the online form will be considered.
 
 
</div>

Administrator (Bahrain National)

Propel Consult

Position : Executive AssistantDepartment AdministrationReports to Senior ManagementLocation BahrainAbout Company &amp; Role PurposeThe Executive Assistant will provide high-level administrative and organizational support to senior management, ensuring the smooth execution of daily operations. The role involves managing schedules, preparing documents, coordinating communication, and maintaining efficient collaboration between internal departments and external stakeholders.KEY RESPONSIBILITIES, ACCOUNTABILITIES AND ACTIVITIESGeneral <ul><li>Manage calendars, schedule meetings, and coordinate appointments for the Chairman and senior management.</li><li>Prepare, proofread, and edit correspondence, reports, presentations, and other official documents.</li><li>Handle confidential and sensitive information with the highest level of discretion and professionalism.</li><li>Organize travel arrangements, itineraries, and accommodation for executives.</li><li>Liaise with internal departments and external stakeholders to ensure effective communication and timely follow-ups.</li><li>Prepare meeting materials, agendas, minutes, and follow-up actions.</li><li>Maintain organized filing systems, databases, and records (both digital and physical).</li><li>Support ad-hoc administrative and operational tasks as needed.</li></ul>BACKGROUND, QUALIFICATIONS &amp; EXPERIENCEQualifications&middot; Bachelor&rsquo;s degree in Business Administration, Management, or a related field.&middot; Minimum of 1&ndash;5 years of experience as an Executive Assistant, preferably supporting senior management or C-level executives.&middot; Proven ability to manage multiple priorities and deliver under pressure.&middot; Strong attention to detail and a high level of professionalism.Skills&middot; Excellent communication and interpersonal skills.&middot; Strong organizational and time management abilities.&middot; Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).&middot; Ability to multitask and work effectively in a fast-paced environment.&middot; Fluency in both Arabic and English (written and spoken).Job Type: Full-timePay: BD500.000 - BD600.000 per month

Executive Assistant

KEY ARABIA SERVICES W.L.L

We are seeking a highly motivated and organized Facility Support Assistant to be the central coordinator for our facility maintenance and administrative needs. If you excel at coordination and possess excellent attention to detail, we encourage you to apply!Key Responsibilities:1. Maintenance Coordination: Handle maintenance requests from stores and ensure critical issues are fixed immediately by coordinating with relevant contractors for MEP, civil maintenance, pest control, security services, and cleaning.2. Administrative Support: Provide essential support by collecting monthly invoices and service reports and conducting document verifications.Mandatory Qualifications:1. Software Skills: Mandatory knowledge of Microsoft tools (Excel and Word).2. Mobility: Must possess a local driving license and a car.3. Language: Basic knowledge of English and Hindi is mandatory.4. Availability: Must be available during standard business hours (e.g., 9:00 AM - 6:00 PM, with flexibility for urgent issues).Nice to Have (Advantageous):1. Technical Background: Any technical background (electrical, civil, or mechanical) is preferred.2. Design Knowledge: Technical knowledge of AutoCAD is an advantage.Send your CV at 36344465Job Type: Full-timePay: From BD250.000 per month

Facility Support Assistant

Jadara Training Centre

Job Description:We are looking for a motivated and detail-oriented HR Assistant to join our team at [MA Group].This position is open to Bahraini nationals only.You will play a key role in supporting our HR operations &mdash; from recruitment and onboarding to employee relations and event coordination.Key Responsibilities:<ul><li>Post job ads, review applications, and schedule interviews.</li><li>Maintain accurate employee records in HR systems.</li><li>Assist with onboarding, offboarding, and leave management.</li><li>Support payroll preparation and HR projects.</li><li>Help organize training sessions and company events.</li></ul>Requirements:<ul><li>Bahraini nationality (required).</li><li>Bachelor&rsquo;s degree in HR, Business Administration, or related field.</li><li>Strong organizational and communication skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Previous HR or administrative experience is a plus.</li></ul>Benefits:<ul><li>Competitive salary.</li><li>Health insurance.</li><li>Career growth opportunities.</li><li>Friendly and supportive work culture.</li></ul>Job Type: Full-timePay: BD500.000 - BD650.000 per month

HR Assistant

Cinqo Group

Immediate Hiring - Quantity SurveyorKey Responsibilities:Pre-construction phase<ul><li>Feasibility studies: Conduct initial studies to help clients establish their project requirements and determine if the proposed work is financially and resourcefully viable.</li><li>Cost planning and estimation: Estimate the cost of materials, labor, and time to develop construction budgets. They analyze drawings and specifications to quantify project requirements.</li><li>Tendering and procurement: Prepare tender documentation, including the &quot;Bill of Quantities&quot; (BoQ), and manage the procurement process by evaluating bids and negotiating contracts with subcontractors and suppliers.</li></ul>Construction phase<ul><li>Cost control: Monitor expenditures against the budget and track costs to ensure the project remains financially on track.</li><li>Contract administration: Administer contracts, including evaluating variations and change orders that may affect project costs.</li><li>Payment and valuation: Prepare financial reports, submit accounts for payment, and value completed work to approve progress payments.</li><li>Risk management: Identify, analyze, and develop responses to commercial risks to protect the project's financial interests.</li></ul>Post-construction phase<ul><li>Final accounts: Negotiate and settle final accounts with all parties at the conclusion of the project.</li><li>Tax and legal advice: In some cases, provide advice on property taxation, life-cycle costing, insurance valuations, and contractual disputes.</li></ul>Essential skills and qualificationsSkills<ul><li>Numerical and analytical skills: Expertise in mathematics and data analysis is crucial for cost estimation and financial management.</li><li>Commercial awareness: A solid understanding of the financial and commercial aspects of construction is essential.</li><li>Negotiation skills: The ability to negotiate contracts and terms with clients and subcontractors is a core competency.</li><li>Communication: Strong written and verbal communication skills are necessary to prepare reports and liaise with various stakeholders.</li><li>Attention to detail: Meticulousness is needed to ensure accurate measurements, budget tracking, and contract documentation.</li><li>Knowledge of technology: Proficiency with relevant software for cost estimation, project management, and reporting is increasingly important.</li></ul>Qualifications<ul><li>A bachelor's degree in quantity surveying, construction management, or a related field is typically required.</li><li>Accreditation from a professional body, such as the Royal Institution of Chartered Surveyors (RICS), is highly valued and often leads to higher career progression.</li><li>Many roles offer an entry path through apprenticeships or by working in an assistant capacity while pursuing professional qualifications.</li></ul>Salary package to be discussed to successful candidate.Job Type: Full-timePay: BD400.000 per month

Quantity Suveyor

Stantec

<div>
 
 Requisition Number:
 
 23952BR
 
 
 
 Description
 
 
 
 Stantec is currently looking for Civil Inspectors to support on a construction supervision project that involves working on projects associated with stormwater &amp; drainage, flood alleviation, wastewater networks, and water distribution networks. This will involve undertaking investigations, planning, designing, tendering, contract administration, and construction monitoring. Key accountabilities for this position include but are not limited to:
 
 
 <ul>
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 Technical Delivery:
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 Interacting with clients and contractor&rsquo;s staff to determine and verify project requirements.
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 Preparing inspection reports and site records.
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 Performing civil and structural tests.
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 Providing general inspection on all construction labor and subcontracted tasks to ensure professional workmanship.
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 Identifying non-conforming works, generating reports and corrective actions and coordinating responses.
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 Performs other responsibilities associated with this position as may be appropriate.
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 Collaboration and working as part of a team.
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 Work in conjunction with engineers to solve project design problems, performing basic design calculations as required.
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 Conduct technical, feasibility studies and site investigations
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 Liaison with teams working remotely from other parts of the world to facilitate completion of tasks, and project.
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 Good communicator.
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 Client Service Management
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 Internal and external client liaison
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 Ability to build and maintain lasting and positive relationships
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 Experience in utility diversions and management
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 Follow safe work practices and adhere to company guidelines and policies for planning and executing work in a safe manner.
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 Complete all work in line with Stantec Core Values and in accordance with the Stantec Quality Systems and Project Quality Procedures.
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 Other duties as requested from time to time by the Assistant Resident Engineer.
 
 
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 </ul>
 
 Qualifications
 
 
 
 <ul>
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 Must have 3 to 5 years of experience.
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 Bachelor&rsquo;s or master&rsquo;s degree in Civil or Environmental
 
 
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 </ul>
 Engineering (or related)
 
 
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 CRPEP Registered Engineer
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 Experience with pump stations, deep excavations, NDRC, utility diversions, dewatering, pavement/roadworks, and pipelines.
 
 
 </li>
 </ul>
 
 About Stantec
 
 
 
 We&rsquo;re active members of the communities we serve. That&rsquo;s why at Stantec we always design with community in mind. We believe growing a great design company happens from the inside out. We look for people who are drawn to use every talent they possess, plus creativity, determination and a drive to do the extraordinary.
 
 
 The Stantec community unites approximately 22,000 employees working in over 400 locations across six continents. We collaborate across disciplines and industries to bring projects to life. Our work as architects, engineers, and consultants from initial project concept and planning through design, construction and commissioning is built on a solid history of success. So, when we take on a project, we see the opportunity to make a lasting connection with the people and places where we live and work. Redefine your personal best. Join us!
 
 
 
 Work Location(s):Bahrain-Manama
 
 
 
 
 Employment Type:
 
 
 Full-Time
 
 
 
 
 Job Type:
 
 
 Regular
 
 
 
 
 Job Category:
 
 
 Civil Engineering
 
</div>

Civil Inspector

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