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administrative assistant coordinator

The Energy Training Centre

<div>
 
 PLEASE READ THE JOB DETAILS CAREFULLY
 
 
 
 
 
 
 Company:
 
 The Energy Training Centre &ndash; Leading Provider of Professional Development Training
 
 
 
 Location:
 
 On-Site in Dubai, UAE
 
 
 
 Job Type:
 
 Full-Time
 
 
 
 
 
 The Energy Training Centre is a global provider of short, high-quality training programs designed to foster continued professional development across various industries. We specialize in offering online and in-person courses to professionals worldwide, helping them enhance their skills and advance in their careers. As we continue to expand our reach, we are looking for a skilled
 
 Administrative Training Coordinator
 
 to join our team and help manage and coordinate training programs remotely across the globe.
 
 
 
 
 
 We are seeking an organized and proactive
 
 Administrative Training Coordinator
 
 who will be responsible for remotely coordinating the logistics, communication, and execution of training programs for our diverse international clientele. The successful candidate will be a key player in ensuring our training offerings run smoothly and meet the needs of our clients, stakeholders, and partners.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Oversee the scheduling, logistics, and delivery of training programs for a global audience. Ensure all aspects of the programs (e.g., facilitators, materials, technology) are aligned and ready for execution.
 </li>
 <li>
 Draft and send professional emails to clients, internal process owners, vendors, and stakeholders. Ensure all inquiries are addressed in a timely and professional manner.
 </li>
 <li>
 Liaise with vendors and training partners to ensure the timely delivery of resources, materials, and services.
 </li>
 <li>
 Coordinate with internal teams to ensure smooth workflow and execution of all training program tasks. Monitor progress and escalate issues as necessary.
 </li>
 <li>
 Maintain accurate records of training sessions, participant attendance, and feedback. Prepare reports for internal and client review.
 </li>
 <li>
 Provide top-tier service to all clients, trainees, and internal teams, addressing concerns and providing updates as needed.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 At least 5-7 years of experience in administrative coordination or project management, preferably in the training or education sector.
 </li>
 <li>
 Strong written and verbal communication skills in English, with the ability to maintain a professional tone when interacting with clients, stakeholders, and team members.
 </li>
 <li>
 Exceptional organizational abilities with attention to detail and the ability to manage multiple programs simultaneously.
 </li>
 <li>
 Comfortable using communication tools (Zoom and Teams) and productivity tools (Google Workspace, Microsoft Office Suite).
 </li>
 <li>
 Ability to work independently and manage tasks with minimal supervision.
 </li>
 </ul>
</div>

Administrative Coordinator - Urgent Hiring (Immediate Joiner)

EAULA WATER

<div>
 
 📍 Location: Dubai, UAE
 
 
 🕐 Schedule: Full-time, 6 days/week
 
 
 
 
 
 
 Role Overview
 
 
 
 
 
 
 We&rsquo;re hiring a highly organized and execution-focused Admin Coordinator to support ongoing rollout activities across multiple client sites. This is a coordination-heavy role involving stakeholder communication, scheduling, documentation, and follow-through.
 
 
 
 
 
 You&rsquo;ll play a key role in ensuring that all operational and technical workflows are well-synchronized, resources are mobilized on time, and execution is smooth and efficient.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Coordinate and schedule multi-departmental tasks to support client project launches and ongoing service activities.
 </li>
 <li>
 Liaise between internal teams (field, technical, support) to ensure process adherence and timely execution.
 </li>
 <li>
 Maintain trackers, update internal systems, and ensure all documentation is accurate and centrally managed.
 </li>
 <li>
 Anticipate and flag operational bottlenecks; work cross-functionally to resolve issues quickly.
 </li>
 <li>
 Assist with ongoing quality control, performance reporting, and administrative organization.
 </li>
 </ul>
 
 
 
 
 Ideal Candidate
 
 
 
 
 <ul>
 <li>
 3&ndash;5 years of experience in project coordination or admin planning roles.
 </li>
 <li>
 Proven ability to manage teams, timelines, and cross-functional workflows in fast-paced environments.
 </li>
 <li>
 Highly skilled in multitasking, time management, and problem-solving.
 </li>
 <li>
 Proficient in Excel, task tracking tools, scheduling calendars, and collaborative documentation systems.
 </li>
 <li>
 Proactive, detail-oriented, and confident in owning coordination across departments.
 </li>
 <li>
 Fluent in English with strong written and verbal communication skills.
 </li>
 </ul>
 
 
 
 
 If you&rsquo;re organized, dependable, and excited to grow within a high-performance team, we&rsquo;d love to hear from you.
 
 
 
 
</div>

Admin Coordinator

Majestas

<div>
 
 
 Something Extraordinary Is Coming to Dubai&hellip; Will you be part of it?
 
 
 
 
 
 
 
 Who are we?
 
 
 
 
 
 
 Majestas is a world-renowned operator of iconic, top-performing brands and unforgettable experiences in luxury dining, hospitality, and elite entertainment. Our prestigious portfolio includes venues such as Billionaire and Crazy Pizza. Living and breathing contemporary culture and creativity, we are connected to global design, fashion, and lifestyle, allowing us to play a pivotal role in identifying emerging trends and leading innovation.
 
 
 
 
 
 
 As HR &amp; Admin Coordinator
 
 
 
 
 
 
 As HR &amp; Admin Coordinator you will report to the Cluster HR Manager, you will ensure smooth day-to-day operations, from recruitment and onboarding to employee engagement and compliance with UAE labor law. This is a hands-on role for someone who thrives in a fast-paced hospitality environment and enjoys being the go-to support for the team.
 
 
 
 
 
 
 Your day to day
 
 
 
 
 
 <ul>
 <li>
 Coordinate recruitment and onboarding, including interviews, documentation, inductions, system registration, ID and visa processing, and uniform allocation.
 </li>
 <li>
 Maintain accurate employee files (digital and physical) and ensure compliance with company standards and UAE labor law.
 </li>
 <li>
 Track key HR processes such as probation evaluations, appraisals, contract expiries, and leave balances.
 </li>
 <li>
 Prepare and update HR reports (headcount, attendance, overtime, etc.) for
 
 Lion in the Sun
 
 .
 </li>
 <li>
 Act as the main on-site point of contact for HR and administrative queries, escalating complex issues to the Cluster HR Manager.
 </li>
 <li>
 Liaise with internal departments to manage staff accommodation, uniforms, logistics, and general administration.
 </li>
 <li>
 Support staff engagement initiatives, internal communications, and employee events.
 </li>
 <li>
 Ensure all HR-related documents, forms, and notices are current and available for staff use.
 </li>
 </ul>
 
 
 
 
 
 Who are you?
 
 
 
 
 
 <ul>
 <li>
 You have a sharp eye for detail and handle sensitive information with the highest level of confidentiality.
 </li>
 <li>
 You take initiative, think ahead, and enjoy finding practical solutions.
 </li>
 <li>
 You&rsquo;re a team player with strong interpersonal skills, able to build positive relationships at all levels.
 </li>
 <li>
 You are reliable, well-organized, and responsive, with a hands-on approach to daily tasks.
 </li>
 <li>
 You thrive in a dynamic, fast-paced hospitality environment and remain calm under pressure.
 </li>
 </ul>
 
 
 
 
 
 Why join us
 
 
 
 
 
 <ul>
 <li>
 Be part of the founding team of Dubai&rsquo;s most anticipated luxury hospitality launch.
 </li>
 <li>
 Competitive salary package reflective of your experience and expertise.
 </li>
 <li>
 Ongoing professional development and international career growth opportunities within the Majestas Group.
 </li>
 <li>
 Work in a vibrant, innovative, and inspiring environment where your personality and passion are valued as much as your skills.
 </li>
 <li>
 Join a brand that redefines luxury hospitality and creates unforgettable experiences every day.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Majestas is committed
 
 
 
 
 
 
 Our commitment to diversity, equity, and inclusion is reflected in both our hiring practices and our workplace culture. As an equal opportunity employer, we encourage applicants from all backgrounds, regardless of race, religion, color, nationality, ethnic origin, gender, gender identity, pregnancy, sexual orientation, age, marital status, or disability. We celebrate and support the unique contributions of every individual.
 
 
 
 
 
 
 Majestas HR Team
 
 
</div>

HR & Admin Coordinator

Sentinel Food Packaging LLC

Company ProfileTransmed International Pte Ltd is one of the leading foodservice distributors, exporters and importers of superior quality food and non-food products. The organization was set up in the year 2008 in Singapore intending to offer FMCG products and innovative consolidation solutions to its clients all over the world.Job ProfileWe are seeking a detail-oriented and proactive Admin &amp; Sales coordinator to manage end-to-end supply chain activities, including invoicing, procurement, supplier &amp; customer communication, logistics coordination, and payment follow-ups.Key Responsibilities:Invoicing &amp; Documentation<ul><li>Prepare accurate customer invoices and ensure timely dispatch.</li><li>Verify supplier invoices against purchase orders and delivery notes.</li><li>Maintain up-to-date records of receivables and payables.</li><li>Assist in reconciling supplier and customer accounts.</li></ul>Supplier &amp; Customer Communication<ul><li>Act as the primary contact point for suppliers and customers regarding orders, payments, and deliveries.</li><li>Follow up with customers for outstanding payments as per credit terms.</li><li>Address supplier or customer queries promptly and professionally.</li></ul>Supply Chain Management<ul><li>Arrange and monitor shipments (local &amp; international), ensuring compliance with regulations and documentation requirements.</li><li>Coordinate with freight forwarders, couriers, and customs agents for smooth deliveries.</li><li>Track shipments and proactively communicate updates to stakeholders</li><li>Oversee the procurement process, ensuring timely availability of materials.</li><li>Optimize supply chain efficiency and reduce costs while maintaining quality standards.</li></ul>Financial &amp; Payment Follow-Ups<ul><li>Follow up on payments with customers to ensure timely collections.</li><li>Coordinate with finance teams for smooth transaction processing.</li></ul>Sales &amp; Purchase Reporting<ul><li>Prepare and maintain sales and purchase reports for management review.</li><li>Analyze trends and provide insights for process improvements</li></ul>Education &amp; Experience:<ul><li>Bachelor&rsquo;s degree in Business administration or a related field.</li><li>Proven experience (2+ years) in sales and administrative roles.</li><li>Strong negotiation and communication skills.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthApplication Question(s):<ul><li>Where are you currently staying in the U.A.E ?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>sales and admin: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Expected Start Date: 09/09/2025

Admin & Sales Coordinator

Al Safa Consultancy

Job Summary:We are seeking a highly organized and proactive Executive Assistant / Office Coordinator to provide comprehensive administrative and executive support to the Managing Director of a leading architectural firm in Dubai. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to handle a wide range of tasks efficiently in a fast-paced environment.Key Responsibilities:<ul><li>Manage the Managing Director&rsquo;s calendar, appointments, and scheduling of meetings.</li><li>Prepare reports, presentations, and correspondence on behalf of the Managing Director.</li><li>Handle confidential documents and sensitive information with discretion.</li><li>Act as the primary point of contact between the Managing Director and internal/external stakeholders.</li><li>Organize and attend meetings, taking minutes and ensuring follow-up on action points.</li><li>Assist in project coordination, liaising with clients, consultants, and internal teams.</li><li>Manage emails, phone calls, and daily communications in a professional manner.</li><li>Oversee office administration tasks to ensure smooth operations.</li><li>Support business development activities, research, and client relationship management.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>5+ years of experience as an Executive Assistant, preferably in an architecture, engineering, or design firm.</li><li>Exceptional organizational and multitasking skills.</li><li>Strong communication abilities in English and Russian; Arabic is a plus.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other business tools.</li><li>Ability to work independently, take initiative, and exercise sound judgment.</li><li>Strong attention to detail and problem-solving skills.</li><li>Flexibility to work outside standard office hours when required.</li></ul>Benefits:<ul><li>Competitive salary based on experience.</li><li>Health insurance and other benefits as per UAE labor law.</li><li>Professional growth opportunities in a dynamic and creative work environment.</li></ul>Job Type: Full-timePay: AED10,000.00 - AED15,000.00 per monthApplication Question(s):<ul><li>What is your expected salary?</li><li>How soon you are able to join?</li><li>Where are you currently located in UAE?</li></ul>Experience:<ul><li>Executive Assistant: 5 years (Preferred)</li></ul>

Executive Assistant (Russian Speaking)

Mirodec Gulf

URGENT HIRING!! FEMALE Admin Coordinator (preferably with logistics experience)QUALIFICATIONS:<ul><li>Preferraby Fili pi no</li><li>Aged 25-35 years old</li><li>Ability to multitask and work under pressure.</li><li>Knowledgeable in handling shipments/logistics work</li><li>Knowledge in Project Submittal Preparations and Project Document Control.</li><li>UAE Freshers are welcome to apply.</li><li>Experience in Glass Industry /Construction &ndash; Contracting Company is a plus</li><li>Bachelor's Degree</li><li>MUST BE ABLE TO JOIN IMMEDIATELY</li></ul>RESPONSIBILITIES:<ul><li>Handling coordination and documentation of import and export shipments (Invoice, PL, COO, GCC/Arab League Certificate, Duty Exemption, MOFAIC etc.)</li><li>Application/Renewal of Business Import Code &amp; other licenses related to Shipment</li><li>Handling Receptionist duties such as answering calls, assisting visitors etc.</li><li>Responding to email correspondences and forwarding them to the different departments</li><li>Client/Supplier Database Management</li><li>Document Control / Letter Preparations</li><li>Gate Pass applications and Project Induction</li><li>Employee Annual Tickets</li><li>Preparing material submittals, prequalification, TDS Submissions, ongoing project documents, etc.</li></ul>COMPANY BENEFITS + PERKS:<ul><li>2 days off (Saturday -Sunday) / Office Timings: 8:00 am &ndash; 6:00 pm</li><li>Paid Overtime</li><li>Health Insurance</li><li>Paid Leave + Yearly Economy Ticket to home country</li><li>Office Location: National Industries Park, Jebel Ali Industrial Third</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Can you join immediately?</li><li>What is your Nationality?</li><li>What is your salary expectation?</li><li>Is your age between 25 - 35 years old?</li><li>Can you multitask and work under pressure?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Receptionist: 2 years (Required)</li><li>Logistics (Freight Shipment): 2 years (Required)</li><li>Microsoft Outlook &amp; Excel: 2 years (Required)</li><li>UAE: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

My Business Consulting DMCC

Position: Administrative Assistant My Business Consulting DMCC is a 16-year-old corporate services firm, headquartered in Dubai, UAE. The company specializes in designing and developing bespoke solutions for Business Setup, Immigration Support, Corporate Banking, Corporate Finance, Tax Compliance and Second Citizenship programs.Part of the determined expansion of My Business Consulting DMCC, we are looking for Administrative Assistant with proven records of UAE and International experience in corporate services.What do you get?<ul><li>Salary AED 4000 to AED 6000 per month, depending on work experience.</li><li>A guarantee of our company strongly investing in your self-development and professional growth.</li><li>In-depth Internal and external trainings</li><li>Company visa and Health Insurance</li><li>All benefits as per the UAE labour law: annual paid leave, PH as per private sector, gratuity, etc.</li><li>Office location just front of the metro station.</li><li>Working hours 9:00 AM to 6:00 PM from Monday to Friday</li></ul>Job responsibilities:<ul><li>Communicate and coordinate with the Corporate Service Manager (CSM) or Corporate Service Executive (CSE) to ensure each task is completed properly with a high degree of client satisfaction.</li><li>Process company formation (mainland, free zone, offshore companies) which includes but not limited to completing post-licensing procedures, registration with various 3rd Parties, Power of Attorney, portal set-up, legalization, translation, HR signatory, Company Coordinator, Establishment Card &amp; E-channel Registrations.</li><li>Process company renewals, and anything related to the renewal of the company as required by the UAE authorities.</li><li>Process renewals of any document related to individual or corporate clients, and all administrative tasks including but not limited to Chamber of Commerce, Customs, Municipality, Dubai Police, Road Transport Authority, NOC from other Authorities for Renewal of Company.</li><li>Process licensing/renewal of offshore companies, any certificate requests, offshore amendments, and any existing/new offshore company services.</li><li>Process UAE Visa (Residence, Investor, Employee, Dependent, Property visa, Visa cancellation, Visa renewal, New Visa and any other new type of UAE visas).</li><li>Process all tasks related to clients acquiring Second Citizenship and all UAE Immigration tasks.</li><li>Process and coordinate all administrative tasks including but not limited to UAE identity cards and applications, Company and Employee Insurance, COVID Vaccination cards, updating relevant personal &amp; UAE identity documents in relevant applications, assisting with registering the company in required UAE authority platforms, processing various Employment/ Administrative/ Immigration/ Investor related tasks in relevant UAE authority platforms.</li><li>Process personal and corporate bank accounts opening, bank accounts closure and any other banking-related services that are provided by MBC.</li><li>Process any kind of amendments (such as Transfer of Shares, Change of Manager and Officeholders, Change of Activity, Upgrade/Downgrade of Property, Office Sharing, Increase/Decrease of Shares, etc.).</li><li>Process Liquidation/De-registration/Re-instating of companies.</li><li>Process of any attestation of documents (in embassies/consulates, MOFA, Dubai court, etc.) and Legalization of Corporate Documents (MOFA, Consulates/Embassy)</li><li>Process and coordinate all administrative tasks including but not limited to PO Box Registration and Renewal, Dubai Court Services which are POA for existing company, Registration of Last Will and Testament, Signature Verification, etc., Ultimate Beneficial Owner (UBO Update), Parent Company Officers Update, goAML registration &amp; update, and assist with translation of documents whenever required.</li><li>Coordinate with the PROs for all tasks.</li></ul>Requirements:<ul><li>Min. 1-3 years&rsquo; work experience in Corporate Services industry (same field as My Business Consulting DMCC) &ndash; please check our website to know the services we are offering.</li><li>Proficiency in oral and written &#8203;English &#8203;language&#8203; is mandatory&#8203;;</li><li>Must speak Russian language</li><li>Bachelor&rsquo;s Degree</li><li>Advanced computer user;</li><li>Smart professional appearance at all times.</li><li>Highly independent, can work under pressure and dedicated toward his/her responsibilities</li><li>Effective team player</li></ul>Note: Applicants without work experience will not be entertained. Please send your CV to e-mail hr@mybusinessconsulting.ae Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per monthExperience:<ul><li>UAE Admin: 1 year (Preferred)</li></ul>Language:<ul><li>Russian (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Admin - Russian Speaker preferred - Business Setup / Company Formation / UAE Visa

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870 administrative assistant coordinator jobs IN Dubai

Administrative Coordinator - Urgent Hiring (Immediate Joiner)

Admin Coordinator

HR & Admin Coordinator

Admin & Sales Coordinator

Executive Assistant (Russian Speaking)

Admin Coordinator

Admin - Russian Speaker preferred - Business Setup / Company Formation / UAE Visa