receptionist

executive assistant

administrative assistant

front desk receptionist

office administrator

administrative assistant front desk

Al Mashhad المشهد

<div>
 Info Arab Media FZ-LLC / Al Mashhad is seeking a Front Desk/ Admin Assistant to join our existing HR Team in Dubai. The Front desk/ administrative assistant is responsible for performing administrative duties to support daily business functions and operations.
 
 
 The Front Desk/ Administrative Assistant will perform the following duties:
 
 
 <ul>
 <li>
 Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department
 
 &bull; Retrieves messages from voice mail and forwards to appropriate personnel
 
 &bull; Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable
 
 &bull; Answers questions about organization and provides callers with address, directions, and other information
 
 &bull; Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
 
 &bull; Monitors visitor access and issues passes when required
 
 &bull; Orders, receives, and maintains office and kitchen supplies
 
 &bull; Coordinates divisional and external scheduling requests
 
 &bull; Submits travel related requests, and prepares travel itineraries and meeting agendas, as well as briefing materials. Reconciles travel expense reports and submit in timely fashion.
 
 &bull; Support managers and supervisors in the attendance discipline process by researching company policies and procedures to compose letters for disciplinary action.
 
 &bull; Create and establish communication correspondences, reports, and e-mails to various regional and state organizations.
 
 &bull; Establish and maintain effective business relationships with external and internal customers, improving communication between customers and company.
 </li>
 <li>
 Support in any HR/ Admin related Issues
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 &bull; Strong knowledge of computer skills: Word, Excel,
 
 &bull; Strong communication skills both verbal and written
 
 &bull; Strong ability to build and manage internal and external customer relationships including colleagues, subordinates, and representatives of other agencies
 
 &bull; Creative problem solving and firm decision-making skills
 
 &bull; Ability to work harmoniously and effectively as part of a work team.
 
 &bull; Ability to work and meet tight targets/deadlines
 
 &bull; Ability to maintain objectivity and confidentiality
 
 
 
</div>

Front Desk/ Admin Assistant

AIG Development

The Role
 AIG Development FZ LLC is looking for a Receptionist & Administrative Assistant to join our team in Dubai. The role is ideal for a fresh graduate or experienced professional who is well-organized, professional, and customer-focused. You will be the first point of contact for visitors and clients while also providing essential administrative support to ensure smooth daily operations. Key Responsibilities Welcome and assist visitors, ensuring a professional front-desk experience. Manage incoming calls, emails, and correspondence. Support the management team with administrative tasks such as filing, data entry, and document handling. Coordinate meeting schedules, appointments, and travel arrangements. Maintain office supplies and liaise with service providers when required. Ensure reception and office areas remain presentable and organized.
 
Requirements
 Freshers or experienced candidates are welcome to apply. Excellent communication skills in English (spoken and written). Knowledge of Russian and Arabic languages is a strong plus. Proficiency in MS Office (Word, Excel, Outlook). Professional appearance, good interpersonal skills, and ability to multitask. Female candidates are preferred. Salary & Benefits Employment visa, medical insurance, and annual leave as per UAE labor law. Growth opportunities within a professional and supportive environment.
 
About the company
 Welcome to AIG Development, where our mission is to redefine real estate by creating inspiring spaces and thriving communities. With a vision rooted in excellence, innovation, and sustainability, we focus on enhancing lifestyles while delivering exceptional investment opportunities. Ras Al Khaimah, with its strategic location, robust infrastructure, and investor-friendly policies, offers immense potential for growth and stability. At AIG Development, we align our projects with the emirates vision, offering high returns, long-term growth, and a superior quality of life. Join us in shaping a future where aspirations meet reality and investments flourish.

Receptionist & Administrative Assistant

Elwood real estate LLC

Job Title: Administrative Assistant - Real Estate Agency (Female) Job Overview: We are seeking a motivated and detail-oriented Administrative Assistant to join our dynamic real estate team. The ideal candidate will provide essential support to agents and management, ensuring smooth daily operations and exceptional client service.Key Responsibilities:<ul><li>Administrative Support: Assist with daily administrative tasks, including managing schedules, organizing meetings, and handling correspondence.</li><li>Client Relations: Greet clients and visitors, respond to inquiries, and maintain positive relationships with clients, ensuring a welcoming environment.</li><li>Documentation Management: Prepare and maintain accurate records of property listings, client files, and transaction documents. Ensure all paperwork is completed in compliance with regulations.</li><li>Agreement Preparation: Prepare agreements for developers, ensuring all terms are accurately reflected and documents are properly executed.</li><li>Database Management: Maintain and update the agency&rsquo;s database and CRM system, ensuring all information is current and accurate.</li><li>Financial Support: Assist with invoicing, tracking expenses, and preparing reports to help manage the agency&rsquo;s budget.</li></ul>Qualifications:<ul><li>Proven experience as an administrative assistant or in a similar role, preferably in real estate.</li><li>Strong organizational skills and attention to detail.</li><li>Excellent communication and interpersonal skills.</li><li>Proficient in Microsoft Office Suite and familiar with real estate software.</li><li>Ability to multitask and prioritize in a fast-paced environment.</li></ul>What We Offer:<ul><li>A collaborative and supportive work environment.</li><li>Opportunities for professional development and growth within the agency.</li><li>salary and benefits package.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthExperience:<ul><li>real estate: 1 year (Required)</li></ul>

Famle Receptionist / Admin Assistant

Stantec

<div>Requisition Number: 23844BR
Description:
Stantec is looking for a Receptionist/Office Administrator to join our Dubai office. This role is essential in supporting daily operations and ensuring a professional and efficient work environment.
Key Accountabilities and Responsibilities include, but are not limited to:
<ul><li>Manage telephone calls, emails, and correspondence efficiently, while maintaining organized administrative files and records.</li>
<li>Coordinate meeting arrangements including room bookings, catering, logistics, and presentation setup.</li>
<li>Organize complex regional and international travel, including visa support when required.</li>
<li>Ensure the office meets housekeeping and general standards, liaising with departments and vendors as needed.</li>
<li>Conduct research for vendor sourcing and manage office supplies and pantry inventory.</li>
<li>Assist with onboarding new staff and support office events.</li>
<li>Provide support for project and bid submissions.</li>
<li>Deliver administrative support such as document typing, editing, and translation processing.</li>
<li>Collaborate effectively with team members locally and remotely to complete tasks and projects.</li>
<li>Maintain open and professional relationships with colleagues and management.</li>
<li>Offer flexibility and coverage for other administrative staff when needed.</li>
<li>Ensure tasks are completed in line with provided training and guidelines.</li>
<li>Follow safe work practices and adhere to company policies for planning and executing tasks.</li>
<li>Uphold Stantec&rsquo;s Core Values and ensure work aligns with the company&rsquo;s Quality Systems and Project Quality Procedures.</li>
</ul>Qualifications:
Person Specifications and Qualifications:
<ul><li>Degree or Diploma/ Certificate from a recognized institute.</li>
<li>Fluent English and Arabic, spoken and written is essential</li>
<li>Demonstrated proficiency in using Microsoft Outlook, Word, Excel and PowerPoint</li>
<li>Valid Driving License preferred</li>
<li>A flexible approach to working hours</li>
<li>Be of the highest caliber: punctual a flexible approach to working hours, with occasional weekend work if required.</li>
<li>Professional presentation of self, courteous and helpful, always acting as an ambassador on behalf of Stantec</li>
<li>Punctual, reliable and flexible approach</li>
<li>Ability to work independently and well as part of a team</li>
<li>Self-motivated and ability to take responsibility</li>
<li>Able to demonstrate proficiency in the responsibilities of the role</li>
<li>The ability to manage workload, work autonomously, reviewing own work on a regular basis, with consistent attention to detail, while consistently meet objectives.</li>
<li>Maintain a high degree of responsibility, discretion and confidentiality.</li>
</ul>\#LI-MiddleEast
About Stantec:
We&rsquo;re active members of the communities we serve. That&rsquo;s why at Stantec we always design with community in mind. We believe growing a great design company happens from the inside out. We look for people who are drawn to use every talent they possess, plus creativity, determination and a drive to do the extraordinary.
The Stantec community unites approximately 22,000 employees working in over 400 locations across six continents. We collaborate across disciplines and industries to bring projects to life. Our work as architects, engineers, and consultants from initial project concept and planning through design, construction and commissioning is built on a solid history of success. So, when we take on a project, we see the opportunity to make a lasting connection with the people and places where we live and work. Redefine your personal best. Join us!
Work Location(s):United Arab Emirates-Dubai
Employment Type: Full-Time
Job Type: Regular
Job Category: Admin Support, Reception</div>

Receptionist/Administrative Assistant (UAE National)

PGA Management Consultancies

1. Administrative Responsibilities<ul><li>General Office Management</li><li>Maintain office supplies inventory and place orders when needed.</li><li>Ensure office cleanliness, organization, and functionality.</li><li>Document Management</li><li>File and retrieve company documents, records, and reports.</li><li>Maintain digital and physical filing systems.</li><li>Communication Handling</li><li>Answer phone calls, emails, and direct inquiries to appropriate staff.</li><li>Coordinate communication within and outside the organization.</li><li>Meeting &amp; Travel Coordination</li><li>Schedule meetings, take minutes, and follow up on action items.</li><li>Organize travel arrangements and accommodations for staff.</li><li>Support to Other Departments</li><li>Provide administrative support to HR, management, or operations.</li><li>Assist with onboarding new employees (e.g., forms, ID cards, etc.)</li></ul>2. Accounting &amp; Financial Responsibilities<ul><li>Bookkeeping</li><li>Record day-to-day financial transactions in accounting software.</li><li>Maintain ledgers, journals, and other financial records.</li><li>Invoice Processing</li><li>Prepare, send, and follow up on invoices.</li><li>Record supplier and customer invoices and process payments.</li><li>Bank and Cash Management</li><li>Handle petty cash transactions and reconcile balances.</li><li>Assist in bank reconciliations and cash flow reports.</li><li>Payroll Support</li><li>Assist with payroll data collection and processing.</li><li>Maintain records of employee attendance and leave.</li><li>Tax &amp; Compliance Assistance</li><li>Support the preparation of tax documents (VAT, TDS, etc.).</li><li>Ensure timely submission of statutory returns and reports.</li></ul>3. Reporting &amp; Analysis<ul><li>Prepare regular reports such as:</li><li>Expense reports</li><li>Profit &amp; loss summaries</li><li>Budget tracking</li><li>Assist with internal audits and financial reviews.</li></ul>4. Software &amp; Tools<ul><li>Proficiency in tools such as:</li><li>MS Office (Excel, Word, Outlook)</li><li>Accounting Software (Tally, QuickBooks, Zoho Books, etc.)</li><li>Document management tools and ERP systems (if applicable)</li></ul>5. Soft Skills Required<ul><li>Attention to detail and high level of accuracy</li><li>Time management and organizational skills</li><li>Ability to maintain confidentiality</li><li>Communication and interpersonal skills</li><li>Problem-solving mindset</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per month

Admin & Accounts Assistant (Own Sponsored Visa)

ICB LABS FZCO

ICB Labs is a dynamic blockchain ecosystem integrating NFTs, DeFi, and metaverse technologies to revolutionize how businesses and individuals interact with the digital world. ICB Labs is more than just a blockchain company, it is a visionary hub where traditional industries seamlessly connect with Web3 technologies. We believe in the power of decentralization to foster innovation, transparency, and financial inclusivity.Summary:We are seeking a friendly, organized, and professional Receptionist to be the first point of contact for our company. The ideal candidate will handle front-desk responsibilities, manage phone calls, emails and visitors, and provide administrative support to various departments.Key Responsibilities&middot; Greet and welcome visitors in a professional manner.&middot; Answer and direct phone calls, emails, and other inquiries.&middot; Maintain the front desk area and keep it clean and presentable.&middot; Schedule appointments and manage meeting rooms.&middot; Receive, sort, and distribute daily mail and deliveries.&middot; Provide basic administrative support (data entry, filing, printing, etc.)&middot; Assist HR or admin teams with general tasks as required.&middot; Follow company procedures and maintain confidentiality.Qualifications:&middot; High school diplom, Bachelor's degree or equivalent experience preferred; additionalcertification is a plus.&middot; Proven experience as a receptionist, front desk representative, or similar role&middot; Proficient in Microsoft Office Suite (Word, Excel, Outlook)&middot; Excellent verbal and written communication skills&middot; Strong organizational and multitasking abilities.&middot; Professional attitude and appearance&middot; Ability to work independently and as part of a team.Job Type: Full-timePay: AED3,000.00 - AED4,500.00 per month

Receptionist

ASTI Academy

We are looking for a detail-oriented and versatile individual to manage front desk operations, provide administrative support, and participate in video shoots and content creation for our organization.location : silicon Oasis Key Responsibilities:<ul><li>Greet visitors, handle calls, and maintain a professional reception area.</li><li>Manage mail, office supplies, and general administrative tasks (filing, scanning, documentation).</li><li>Prepare, organize, and proofread documents and correspondence.</li><li>Schedule meetings, appointments, and coordinate meeting room setups.</li><li>Update databases and maintain accurate records.</li><li>Participate in video shoots and contribute to content creation for promotional and internal purposes.</li><li>Provide exceptional customer service to internal and external stakeholders.</li></ul>Qualifications:<ul><li>1&ndash;2 years&rsquo; experience in a front desk or administrative role.</li><li>Bachelor&rsquo;s degree (Office Administration certification is a plus).</li><li>Proficiency in MS Office Suite and office equipment.</li><li>Strong communication, organizational, and multitasking skills.</li><li>Comfortable appearing in videos and assisting in creative content production.</li><li>High attention to detail and ability to handle sensitive information confidentially.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthApplication Question(s):<ul><li>Apply only if your ok with the Salary Range of AED 2,000-3,000</li></ul>Experience:<ul><li>Receptionist: 1 year (Required)</li></ul>

Front Desk Receptionist

Explore 1104+ Administrative assistant front desk in Dubai this September. Find roles across top companies and apply now to boost your career.