admin assistant Jobs in Al Khobar Saudi Arabia

admin assistant

executive assistant Jobs in Al Khobar Saudi Arabia

executive assistant

it assistant audit manager Jobs in Al Khobar Saudi Arabia

it assistant audit manager

administrative assistant

Matar Al Baqmi Holding Company

<div><h3 class="jobSectionHeader"><b>Job Role
</b></h3><p>The Admin Assistant is responsible for providing administrative and clerical support to ensure efficient day-to-day office operations. The role supports management and staff by handling correspondence, coordinating schedules, preparing documents, and maintaining organized filing systems.</p><p></p><h3 class="jobSectionHeader"><b>
Accountabilities</b></h3><ul>
<li>Manage and organize daily administrative tasks, including filing, scanning, and data entry.
</li><li>Handle incoming and outgoing correspondence (emails, letters, phone calls).
</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.
</li><li>Prepare reports, presentations, and basic documentation as required.
</li><li>Maintain office supplies inventory and coordinate with vendors when needed.
</li><li>Assist in organizing internal events, workshops, and staff meetings.
</li><li>Support HR and other departments with administrative tasks as assigned.
</li><li>Ensure proper documentation control and maintain confidential records securely.
</li><li>Greet visitors and provide professional front-desk support when required.
</li><li>Follow company policies and procedures to ensure smooth office operations.</li>
</ul><p><b>
Requirements</b></p><ul>
<li>
Bachelor&rsquo;s degree in Business Administration or related field (preferred).
</li><li>1&ndash;3 years of experience in administrative or office support roles.
</li><li>Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
</li><li>Excellent written and verbal communication skills.
</li><li>Strong organizational skills with attention to detail.
</li><li>Ability to handle multiple tasks and prioritize effectively.
</li><li>Professional attitude with strong interpersonal skills.
</li><li>Ability to work independently and maintain confidentiality.
</li><li>Time-management skills and ability to meet deadlines.</li></ul></div>

Admin Assistant

CareerDubai

<div><p>My client a well funded Saudi scaleup deeptech company is currently looking for an <b>Executive Assistant</b> to join their team in <b>Khobar.</b> Reporting to CEO (who is US educated Saudi), you will provide comprehensive administrative, operational,and organizational support to the executive team. Below more details:</p>
<h2 class="jobSectionHeader"><b>Meeting &amp; Calendar Management</b></h2>
<ul><li>Schedule, organize, and coordinate internal and external meetings.<ul><li>
Prepare agendas, circulate meeting materials,and manage follow-up action items.</li><li>
Coordinate across time zones and ensure timely reminders for executives.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>Logistics &amp; Travel Coordination</b></h2>
<ul><li>Arrange travel itineraries, flights, hotelbookings, and onsite logistics.<ul><li>
Coordinate visits to Strataphy sites, partners, clients, and exhibitions.</li><li>
Manage vehicle bookings, airport pickups, and event registrations.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>HR Administrative Support</b></h2>
<ul><li>Assist with job postings, interview scheduling, and candidate coordination.<ul><li>
Collect and organize employee documents including contracts, IDs, and onboarding forms.</li><li>
Maintain updated HR records and support internal HR processes.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>Digital File &amp; Workspace Organization</b></h2>
<ul><li>Organize and structure company&rsquo;s Google Drive folders for all departments.<ul><li>
Ensure file naming consistency, correct permissions, and clean archival systems.</li><li>
Coordinate shared folders between teams, contractors, and external partners.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>Process Documentation in Notion</b></h2>
<ul><li>Build and maintain company operating workflows in Notion.<ul><li>
Create structured pages for SOPs, project processes, templates, checklists, and knowledge bases.</li><li>
Ensure information is updated, accessible, and version-controlled.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>Accounting Data Entry (Preliminary)</b></h2>
<ul><li>Enter invoices, receipts, and expense reports into accounting sheets or systems.<ul><li>
Maintain monthly expense folders and ensure accuracy of submissions.</li><li>
Prepare basic summaries for the finance team.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>Administrative &amp; Office Support</b></h2>
<ul><li>Prepare documents, letters, reports, and presentations when required.<ul><li>
Manage office supplies, vendor communication, and procurement tasks.</li><li>
Support internal events, workshops, and team activities.</li><li>
Perform general administrative tasks as needed.</li></ul></li></ul>
<p><b>Requirements:</b></p>
<ul><li>Minimum is 3 years, and ideal is 5 years of experience in a similar role.</li><li>
High level of organization and attention to detail.</li><li>
Confidential handling of sensitive information.</li><li>
Strong communication skills in English; Arabic preferred.</li><li>
Ability to prioritize tasks and meet deadlines in a fast-paced environment.</li><li>
Proactive problem-solving and ownership of assigned tasks.</li><li>
Ideally someone who already lives in Khobar.</li></ul></div>

Executive Assistant

Réseau de transport métropolitain

<p>An Office Boy/Assistant supports daily office operations by handling general upkeep, administrative tasks, and errands, ensuring a smooth environment; key duties include serving refreshments, maintaining cleanliness, distributing mail, photocopying, and assisting staff with logistics like setting up meetings and managing supplies. They act as a multi-skilled support system, bridging hospitality with basic administration and logistics. Key Responsibilities:</p><ul><li><b>Hospitality:</b> Serving tea, coffee, and refreshments to staff and visitors; maintaining the pantry/kitchen area.</li><li><b>Cleanliness &amp; Maintenance:</b> Dusting, sweeping, mopping, waste disposal, and ensuring general tidiness of office areas, restrooms, and furniture.</li><li><b>Administrative Support:</b> Photocopying, scanning, filing, organizing documents, managing electronic files, and handling incoming/outgoing mail.</li><li><b>Logistics &amp; Errands:</b> Running errands (e.g., bank deposits, supply purchases), delivering documents, and setting up meeting rooms.</li><li><b>Support Staff:</b> Assisting receptionists, secretaries, and other admin staff with various duties.</li></ul><p>Essential Skills &amp; Attributes:</p><ul><li><b>Attentiveness &amp; Detail-Oriented:</b> For cleanliness and accurate task completion.</li><li><b>Proactive &amp; Flexible:</b> Willing to help with diverse tasks and follow instructions.</li><li><b>Communication:</b> Interacting professionally with visitors and staff.</li><li><b>Time Management:</b> Efficiently handling multiple tasks.</li><li><b>Neat &amp; Tidy Appearance:</b> Essential for a presentable office environment.</li></ul><p>Qualifications:</p><ul><li>Often requires a high school diploma or equivalent.</li><li>Basic computer skills and clerical experience are beneficial.</li></ul><p>Job Type: Full-time</p><p>Pay: ﷼2,000.00 - ﷼2,500.00 per month</p>

OFFIC BOY

Project Office Administrator - Saudi National

Al-Khaldi Holding Company

<p><b>Job Objective:</b></p><p>To provide high-level administrative and organizational support to the owners, ensuring smooth and efficient daily operations through managing communications, organizing meetings, coordinating tasks, and following up on decisions, while maintaining the highest levels of confidentiality and professionalism.</p><p><b>Key Responsibilities:</b></p><ul><li>Receive and handle phone calls and emails directed to the owners.</li><li>Draft and prepare official correspondence and letters.</li><li>Professionally represent the owners in interactions with internal and external parties.</li><li>Coordinate and schedule owners&rsquo; meetings, both internal and with partners or advisors.</li><li>Prepare agendas, take meeting minutes, and follow up on the implementation of decisions and outcomes.</li><li>Arrange travel, transportation, and accommodation as required.</li><li>Prepare files, presentations, and reports needed by or for the owners.</li><li>Manage documents and records in a confidential and organized manner.</li><li>Monitor daily tasks and provide periodic reports on progress.</li><li>Coordinate between the owners, executive departments, and advisory entities (financial, legal, administrative, etc.).</li><li>Ensure smooth information flow between the owners and relevant parties.</li><li>Represent the owners in communications with regulatory bodies or official entities as needed.</li><li>Maintain strict confidentiality of information and documents.</li><li>Comply with internal policies and procedures and adhere to professional standards.</li></ul><p><b>Skills and Qualifications:</b></p><ul><li>University degree in Administration, Business Administration, or a related field.</li><li>3&ndash;5 years of experience as an executive secretary or in a similar role.</li><li>Proficiency in both Arabic and English, written and spoken.</li><li>Strong organizational and time management skills.</li><li>Ability to work under pressure and handle multiple tasks simultaneously.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Strong communication and professional relationship-building skills.</li></ul><p>Job Type: Full-time</p><p>Pay: ﷼7,000.00 - ﷼10,000.00 per month</p><p>Experience:</p><ul><li>Executive Secretary: 5 years (Required)</li></ul><p>Language:</p><ul><li>English  (Required)</li><li>Arabic (Required)</li></ul>

Executive Secretary

Grand Hyatt Al Khobar

<div><div><p>Summary</p><div><p>
Maximize sales and achieve pre-determined targets, working closely with Rooms, Food and Beverage and other revenue-generating departments.</p></div></div><div><p>
Qualifications</p><div><p>
Ideally with a relevant degree or diploma in Hospitality or Tourism management. Minimum 2 years' work experience as Sales Executive or Assistant Manager in hotel operations. Good problem solving, administrative and interpersonal skills are a must.</p></div></div></div>

SALES EXECUTIVE (SAUDI NATIONALITY)

<div><div><p>Summary</p><div><p>
To assist the Reservation Manager in managing the Reservations Department and work closely with Marketing and Sales and other relevant Rooms Departments to maximize Room Yield through Inventory Control while delivering exceptional customer service in line with the Hyatt&rsquo;s Brand Standards.</p></div></div><div><p>
Qualifications</p><div><p>
Ideally with a university degree or diploma in Hospitality or Tourism management. Minimum 2 years' work experience as Assistant Manager in either Reservation or Front Office, or as Team Leader in larger operation. Good problem solving, administrative and interpersonal skills are a must.</p></div></div></div>

ASSISTANT MANAGER - RESERVATION (SAUDI NATIONALITY)

Explore 40+ Administrative assistant in Al Khobar Saudi Arabia this January. Find roles across top companies and apply now to boost your career.