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administrative assistant

Nationwide Middle East Properties LLC

<div>
 
 
 Administrative Assistant
 
 
 
 
 Company:
 
 Nationwide Middle East Properties
 
 
 
 Location:
 
 Abu Dhabi, United Arab Emirates
 
 
 
 Job Type:
 
 Full-time
 
 
 
 
 
 About
 
 Nationwide Middle East Properties
 
 
 
 
 Nationwide Middle East Properties
 
 is a leading real estate agency in Abu Dhabi, delivering comprehensive property solutions to investors and end-users. We pride ourselves on our professional team and our capability to provide top-tier services in sales, leasing, and property management. We are currently seeking a detail-oriented and IT-savvy Administrative Assistant to join our Inventory Department.
 
 
 
 
 
 
 Job Overview
 
 
 
 We are looking for an organized Administrative Assistant to manage our CRM data and support the inventory team. The ideal candidate is comfortable using digital tools to ensure property listings are accurate, up-to-date, and visually appealing. You will handle CRM data entry, monitor property portals, and utilize your IT skills to assist with inventory reports and basic marketing materials.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 CRM &amp; Inventory Administration
 
 <ul>
 <li>
 Data Management: Serve as the primary support for CRM data entry, ensuring all property details (price, size, location) are recorded accurately.
 </li>
 <li>
 Portal Management: Regularly check property listings on portals (Property Finder, Bayut, Dubizzle) to ensure high quality scores and proper formatting.
 </li>
 <li>
 Verification: Assist in verifying property availability by calling landlords or developers and updating the system status accordingly.
 </li>
 <li>
 Maintain an organized digital filing system for property documents (Title Deeds, Passports, Form A/B).
 </li>
 </ul>
 
 
 
 
 
 IT &amp; Digital Support
 
 
 <ul>
 <li>
 Creative Tasks: Utilize Canva to watermark images, create simple "Just Listed" flyers, or edit property photos for better presentation.
 </li>
 <li>
 Reporting: Manage data tasks using Microsoft Excel (creating inventory stock sheets, pivot tables for availability reports).
 </li>
 <li>
 Troubleshooting: Assist agents with basic CRM usage questions and ensure photos/videos are uploaded correctly to the system.
 </li>
 </ul>
 
 
 
 
 
 Operational Support
 
 
 <ul>
 <li>
 Assist in preparing Forms, MOUs, and listing agreements, ensuring inventory details match the CRM records.
 </li>
 <li>
 Coordinate with the marketing team to ensure "Featured Properties" are highlighted on the website and portals.
 </li>
 <li>
 Ensure the inventory database is kept tidy and professional, removing duplicate or expired listings.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 
 
 
 Experience
 
 
 <ul>
 <li>
 Total Experience: Minimum of 2 years in an Administrative, Data Entry, or Coordinator role.
 </li>
 <li>
 Industry Experience: Experience working with Real Estate CRMs (e.g., Salesforce, Masterkey, PropSpace) is highly preferred.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 IT Savvy: High proficiency in Microsoft Office Suite (Excel, Word, Outlook) is mandatory.
 </li>
 <li>
 CRM Proficiency: Ability to learn and navigate database software quickly.
 </li>
 <li>
 Creative Tools: Working knowledge of Canva or basic photo editing software for property images.
 </li>
 <li>
 Organizational Skills: Exceptional attention to detail, accuracy in data entry is critical for this role.
 </li>
 <li>
 Communication: Strong verbal and written communication skills in English.
 </li>
 </ul>
 
 
 
 
 
 Benefits
 
 
 
 What We Offer
 
 <ul>
 <li>
 Competitive tax-free salary.
 </li>
 <li>
 Employment Visa and Medical Insurance as per UAE Law.
 </li>
 <li>
 A supportive and professional working environment.
 </li>
 <li>
 Opportunity to gain specialized experience in Real Estate Inventory Management.
 </li>
 </ul>
 
 
 
 
 
 Nationwide MEA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
 
 
</div>

Administrative Assistant

Confidential

<div>
 
 
 About the Organization:
 
 
 
 
 
 
 We are a newly established government organization based in Abu Dhabi, committed to improving education through innovation, high standards of excellence, and strong community involvement. As we build our dynamic team, we are looking for passionate and creative individuals who are ready to shape the future of education in the UAE.
 
 
 
 
 
 
 About the Role:
 
 
 
 
 
 
 We are seeking a talented and detail-oriented Administration Assistant to join our growing team. The ideal candidate will be responsible for coordinating all activities and tasks related to academic affairs, including scheduling courses and the necessary resources for their effective and organized delivery, preparing classrooms (for teaching and administering exams), and communicating and coordinating with suppliers of textbooks and reference materials&mdash;whether print or digital&mdash;as well as other related activities, in accordance with the policies and procedures followed by the department and the organization.
 
 
 
 
 
 
 Tasks and Responsibilities:
 
 
 <ul>
 <li>
 Oversee academic activities in compliance with organizational policies.
 </li>
 <li>
 Provide administrative support for curriculum delivery, student projects, and examinations.
 </li>
 <li>
 Coordinate faculty scheduling, class planning, and exam logistics.
 </li>
 <li>
 Manage student attendance, respond to inquiries, and support educational needs.
 </li>
 <li>
 Collaborate with departments, HR, and external partners to support faculty, staffing, and onboarding.
 </li>
 <li>
 Maintain academic records and assist with accreditation processes and review visits.
 </li>
 <li>
 Ensure effective use of resources, including textbooks, library systems, and facilities.
 </li>
 <li>
 Perform additional duties as assigned by management.
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications and Experience:
 
 
 <ul>
 <li>
 Diploma or Bachelor's degree in Educational Administration, Human Resources Management, or a related field.
 </li>
 <li>
 Professional experience from 0 to 2 years in coordinating academic affairs within the academic or educational sector, or a related field.
 </li>
 <li>
 Prior experience in coordinating academic affairs within reputable academic or educational institutions is preferred.
 </li>
 </ul>
 
 
</div>

Lovino real estate

ResponsibilitiesLovino Real Estate is Hiring &ndash; Admin Executive<ul><li>We are looking for an experienced and efficient Admin Executive to join our team in Abu Dhabi.</li></ul>Listing Management:<ul><li>Create, update, and maintain property listings across portals and CRM systems</li><li>Ensure accuracy of property details, pricing, and visuals</li><li>Coordinate with agents to gather complete listing information</li></ul>Administrative Support:<ul><li>Handle calls, emails, and client inquiries professionally</li><li>Schedule property viewings and manage appointment calendars</li><li>Maintain organized records of listings, leads, and transactions</li></ul>Marketing Coordination:<ul><li>Liaise with photographers and videographers for property shoots</li><li>Assist in preparing marketing materials and social media content</li><li>Monitor listing performance and suggest improvements</li></ul>Team Collaboration:<ul><li>Support agents with documentation and listing updates</li><li>Ensure smooth communication between departments</li><li>Assist in onboarding new listings and coordinating with developers</li></ul>What We Offer:<ul><li>Competitive salary</li><li>Visa provided</li><li>Professional and supportive work environment</li></ul>Job Requirements:<ul><li>Strong communication and organizational skills</li><li>Familiarity with real estate platforms (Bayut, Property Finder, etc.)</li><li>Basic knowledge of CRM systems and Microsoft Office</li><li>Arabic language skills are a strong advantage</li><li>Positive attitude and willingness to learn</li></ul>Experience Required: Minimum 1 year in UAE Real Estate or Administrative RoleLanguage Preference : Arabic speaker preferredThis role is ideal for someone who can confidently handle operations and admin duties while being a key support to the HR function.Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Admin: 1 year (Preferred)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>

The Capital Avenue Real - Estate

Hiring For Administrative Assistant - Arabic Speaker We are currently looking for a highly motivated and Fresher our team as a Administrative Assistant.Date posted: January 5, 2025Pay: 4,000.00 (AED) per monthJob description:Key Responsibilities<ul><li>Supports the day-to-day operational, administrative, and transactional needs of the team and or departments.</li><li>Ensures necessary communication stakeholders (internal &amp; external) and coordination among d&eacute;partements are done properly and timely manner.</li><li>Maintain use of company tool of communication such as company WhatsApp number and company email to ensure required business communication is cascaded.</li><li>Provide necessary support to Sales Team Leaders in coordination with other departments.</li><li>Flexibility of work pacing especially during peak season where necessary &ldquo;work-done&rdquo; task/ deadlines are ensured completed.</li><li>Proactively provide necessary updates to different departments.</li></ul>Specialized Skills<ul><li>Manage daily routine operations and workflow</li><li>Ability to use efficiently with MS Office (word, excel, outlook etc.)</li><li>Ability to compose business email, concise and with clarity of content</li><li>Coordination of announcement, launches event (internal &amp; external) to relevant dept.</li><li>Professional communication</li><li>Team collaboration</li><li>Process-oriented &amp; multi-tasking</li><li>Organized in schedule</li></ul>Preferred Qualifications<ul><li>Previous experience in real estate, operations, or administration</li><li>Familiarity with real estate CRMs and transaction platforms</li><li>Understanding of real estate contracts agreements (MOU/ A2A/ etc) and compliance processes</li><li>Problem-solving mindset and ability to work independently</li><li>Arab Female</li></ul>Job Type: Full-timeJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Real Estate Admin - Arabic Female

Property Shop Investment LLC

Key ResponsibilitiesAdministrative Support<ul><li>Manage daily calendars, appointments, and scheduling.</li><li>Organize meetings, prepare agendas, and take meeting minutes.</li><li>Handle email correspondence and communication on behalf of the manager.</li><li>Maintain and organize documents, files, and records.</li></ul>Operational &amp; Personal Support<ul><li>Coordinate travel arrangements, itineraries, and hotel bookings.</li><li>Assist with personal errands, reminders, and task management.</li><li>Support in preparing reports, presentations, and documentation.</li><li>Handle confidential information with discretion and integrity.</li></ul>Coordination &amp; Communication<ul><li>Liaise with internal teams, clients, and external partners professionally.</li><li>Follow up on pending tasks, deliverables, and deadlines.</li><li>Serve as a point of contact for scheduling and information flow.</li></ul>Office &amp; Task Management<ul><li>Monitor office supplies and coordinate with admin for required items.</li><li>Manage small events, bookings, and logistics when needed.</li><li>Support in small project coordination and task tracking.</li></ul>Qualifications &amp; SkillsEducation &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration or relevant field (preferred).</li><li>1&ndash;3 years of experience as a Personal Assistant, Executive Assistant, or in an administrative role.</li></ul>Core Skills<ul><li>Excellent verbal &amp; written communication skills.</li><li>Strong organizational and multitasking abilities.</li><li>Proficient with MS Office (Word, Excel, PowerPoint) and digital scheduling tools.</li><li>High attention to detail and accuracy.</li><li>Ability to work under pressure and manage time effectively.</li><li>Professional demeanor and strong interpersonal skills.</li></ul>Job Type: Full-timePay: AED10,000.00 - AED15,000.00 per month

Executive Assistant- Arabic Speaker

Next Level Limousine

.DO NOT APPLY if you do NOT have a minimum of 2 years experience in the same field in UAE..We are a limousine company based in Abu Dhabi, looking for a Operations Assistant to join our team.Position: Operations &amp; Admin AssistantLocation: Abu Dhabi Industry: Limousine / Transportation Services Employment Type: Full-time Working Hours: 12:00 PM &ndash; 9:00 PMKey Responsibilities:<ul><li>Manage daily customer communication via CRM system, WhatsApp, email, and phone</li><li>Assist in preparing and submitting government/commercial tenders</li><li>Support basic administrative tasks and company documentation</li><li>Track daily Uber, Yango &amp; direct booking earnings</li><li>Monitor drivers via GPS and report any violations</li><li>Update daily trips, C2C trips, and operational records</li><li>Track vehicle mileage and arrange servicing at approved workshops</li><li>Update Zoho records and organize invoices/payments in Google Drive</li><li>Follow up with workshops, drivers, and candidates</li><li>Ensure cash collection and bank deposits are completed on time</li><li>Handle calls &amp; WhatsApp messages professionally</li><li>Execute all tasks assigned by management accurately and on time</li></ul>Requirements:<ul><li>Must be based in Abu Dhabi</li><li>Proficient in CRM systems, WhatsApp Business, MS Office (especially Excel)</li><li>Experience in customer service or transport/logistics sector is preferred</li><li>Strong communication skills in English.</li><li>Ability to work independently and handle multiple tasks</li><li>Social media management experience is an advantage</li></ul>Job Type: Full-timePay: AED3,000.00 per month

Office Administrator

Confidenial Company

Personal Assistant to Executive LeadershipAbu Dhabi, UAE | Full-Time | OnsiteAs Property Shop Investments (PSI)&mdash;the UAE&rsquo;s #1 real estate company with 1,300+ professionals across 50+ nationalities&mdash;continues its ambitious global expansion, we are looking for a highly organized, proactive, and experienced Personal Assistant to support our Executive Leadership Team.This is a high-impact role within the Executive Office, ideal for a professional who thrives in a fast-paced, confidential, and results-driven environment.Interested candidates please send your cv - darshika.chugh@psinv.netKey ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Manage executive calendars, meetings, and complex travel arrangements</li><li>Prepare presentations, agendas, reports, and briefing documents</li><li>Handle confidential correspondence and official communications with discretion</li><li>Screen, prioritize, and manage communications on behalf of the Executive Office</li></ul>Operational &amp; Strategic Coordination<ul><li>Liaise with internal departments to align with leadership priorities</li><li>Prepare executive summaries, business reports, and project updates</li><li>Attend meetings when required, manage minutes, and track follow-ups</li><li>Support strategic initiatives and special leadership projects</li></ul>Travel, Events &amp; Office Coordination<ul><li>Organize domestic and international travel, visas, and logistics</li><li>Coordinate executive participation in meetings, conferences, and corporate events</li><li>Maintain organized records, databases, and executive documentation</li><li>Communicate professionally with senior stakeholders, partners, and external entities</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field</li><li>4&ndash;6 years of experience supporting senior leadership as an Executive/Personal Assistant</li><li>Excellent written and verbal communication skills in English and Arabic</li><li>Strong organizational, multitasking, and time-management abilities</li><li>Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)</li><li>High level of professionalism, discretion, integrity, and presentation skills</li></ul>What We Offer<ul><li>Competitive, tax-free salary</li><li>Company-sponsored UAE visa and health insurance</li><li>Structured onboarding and continuous learning through PSI Academy</li><li>Direct exposure to senior leadership and strategic decision-making</li><li>Opportunity to be part of PSI&rsquo;s international and European expansion</li><li>Dynamic, collaborative, and diverse work environment</li><li>Regular team activities and corporate events</li></ul>Why Join PSI?<ul><li>Award-winning real estate leader with 13 consecutive years of excellence</li><li>Work closely with top developers including Aldar, Modon, Emaar, and Imkan</li><li>Be part of a diverse team of 1,300+ professionals from 50+ nationalities</li><li>Live and work in Abu Dhabi, one of the world&rsquo;s safest and most future-focused cities</li></ul>Job Type: Full-time

Executive Assistant

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292 administrative assistant jobs IN Authentic Lebanese Cuisine Jobs In Abu Dhabi

Administrative Assistant

Administrative Assistant

Administrative Assistant

Real Estate Admin - Arabic Female

Executive Assistant- Arabic Speaker

Office Administrator

Executive Assistant