admin assistant

executive assistant

admin specialist

admin & facility manager

admin assistant - director of human resources Jobs in Cairo

admin assistant - director of human resources

administrative assistant

Goldbelt Apex LLC

<div>
 
 Overview
 
 
 
 Please note that this position is contingent upon the successful award of a contract currently under bid.
 
 
 Goldbelt Apex, a part of the Healthcare Technology Transformation Group, is a data-focused company dedicated to process and quality in every aspect. As experts in healthcare IT experts, Apex is committed to building systems for healthcare organizations to seamlessly communicate and exchange data across different systems and devices.
 
 
 
 Summary:
 
 
 
 The Administrative Assistant will provide comprehensive administrative and financial support for the U.S. Naval Medical Research Unit (NAMRU) EURAFCENT&rsquo;s Vector Biology Research Program (VBRP) based in Egypt. The VBRP conducts entomological and vector-borne disease research in collaboration with regional institutions in Nigeria, Ghana, Jordan, Djibouti, and other countries. This position plays a key role in supporting day-to-day operations, coordination of international research activities, documentation, procurement assistance, and office management.
 
 
 The work under this contract will be performed at the U.S. Naval Medical Research Unit EURAFCENT offices in Cairo, Egypt, or at other designated locations in special circumstances.
 
 
 
 Responsibilities
 
 
 
 
 Essential Job Functions:
 
 
 
 <ul>
 <li>
 Provide general administrative support to the VBRP team including calendar management, travel coordination, meeting logistics, and correspondence.
 </li>
 <li>
 Maintain accurate records of project documentation, financial transactions, procurement requests, and inventory logs.
 </li>
 <li>
 Assist in preparing and editing technical and financial reports, memos, and presentations.
 </li>
 <li>
 Support coordination and communication with partner institutions across collaborating countries.
 </li>
 <li>
 Track and manage expense reports, petty cash logs, and supply requests in coordination with procurement and finance departments.
 </li>
 <li>
 Maintain a well-organized electronic and physical filing system for program records and contracts.
 </li>
 <li>
 Support procurement activities by assisting with vendor communication, price quotations, and documentation.
 </li>
 <li>
 Serve as a liaison for internal and external stakeholders in both English and Arabic.
 </li>
 <li>
 Provide logistical support for training, workshops, and field visits, including document preparation, travel arrangements, and participant coordination.
 </li>
 <li>
 Ensure compliance with all U.S. Navy administrative policies and program requirements.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Necessary Skills and Knowledge:
 
 
 
 <ul>
 <li>
 Professional knowledge in computer programs such as Microsoft Word, Excel, Access, etc.
 </li>
 <li>
 Strong organizational skills and attention to detail.
 </li>
 <li>
 Ability to work independently and as part of a multidisciplinary team.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Ability to handle sensitive and confidential information with discretion.
 
 
 </li>
 </ul>
 
 Minimum Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Commerce or related financial management specialty.
 </li>
 <li>
 At least 4 years of experience working in administrative support.
 </li>
 <li>
 Language Proficiency: Good command of verbal and written English and Arabic.
 </li>
 <ul>
 <li>
 Level IV (as defined by the U.S. Department of State) of written and spoken Arabic and English (ability to communicate in French is preferential but not required), typing (not less than 35 words/min)
 </li>
 </ul>
 <li>
 Travel Requirements: Travel may include Djibouti, Jordan, Nigeria, and other countries in Africa and the Middle East, depending on research requirements.
 
 
 </li>
 </ul>
 
 Pay And Benefits
 
 
 
 At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.
</div>

Administrative Assistant

Four Seasons Hotels & Resorts Egypt

<div>
 
 About Four Seasons
 
 
 
 Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
 
 
 At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.
 
 
 
 About the location:
 
 
 
 The heartbeat of the nile. In the heart of Cairo on the banks of the River Nile, our Hotel opens the door to discovering Egypt&rsquo;s 5,000-year-old ancient mysteries. Just a short drive away, set out to explore the majestic pyramids, the 1,000-year old market, the 12th-century citadel and the ancient Egyptian museum. Later, experience Cairo&rsquo;s breathtaking sunset from the Nile on a traditional felucca, dine at our nine acclaimed restaurants, relive the pharaoh&rsquo;s beauty secrets at the Spa or simply take an art tour to see the collection of contemporary local artwork that fills our halls.
 
 
 
 Engineering Administrative Assistant&ndash; Four Seasons Hotel Cairo at Nile Plaza, Egypt
 
 
 
 
 
 
 About Four Seasons Hotel Cairo At Nile Plaza, Egypt
 
 
 
 Four Seasons Hotel Cairo at Nile Plaza dedicates to perfecting the travel experience through continual innovation and the highest standards of hospitality. From elegant surroundings of the finest quality, to caring, highly personalized 24-hour service, Four Seasons embodies a true home away from home for those who know and appreciate the best. The deeply instilled Four Seasons culture personifies by its employees - people who share a single focus and encourage to offer phenomenal service.
 
 
 We seek the creative talents that are well-mannered, visionary, and passionate and having a deep understanding of the hospitality concept.
 
 
 
 
 
 The Role Of Engineering Administrative Assistant
 
 
 
 We are currently seeking the creative talent a Full-time talented Engineering Administrative Assistant for Cairo at Nile Plaza that is well-mannered, visionary, and passionate and having a deep understanding of the hospitality concept to join our team.
 
 
 You would be typically expected to implement the 10/5 rule at all times during work hours, the ability to maintain logs on movement &amp; inventory of stock items and tools, also the ability to maintain benchmark calendars for 90 day, 6 months, and annual performance evaluations of staff members, as well as the ability to assist in updating comprehensive departmental policies and manuals, along with having the ability to ensure effective communication and good relations between Engineering department and other departments within the hotel.
 
 
 
 Our Ideal Engineering Administrative Assistant
 
 
 
 A special talent and passion for ensuring you deliver the highest of engineering standards. Excellent reading, writing &amp; oral proficiency in the English language, high degree of initiative, motivation &amp; excellent organizational skills. High school graduate or equivalent is required, must be proficient in computer skills such as Excel, Word, and having the ability to learn new software programs as trained, and some familiarity with access data systems and similar systems.
 
 
 
 Unlock a world of employee well-being &amp; satisfaction with our comprehensive benefit offerings:
 
 
 
 <ul>
 <li>
 Competitive Salary, wages, and a comprehensive benefits package
 </li>
 <li>
 Excellent Training and Development opportunities
 </li>
 <li>
 Complimentary Dry Cleaning for Employee Uniforms, Employee Meals and stays at FS properties (based on availability), with discounted meals.
 </li>
 <li>
 Comprehensive private medical insurance, Dental/disability/life insurance
 </li>
 <li>
 Retirement benefits/pension
 
 
 </li>
 </ul>
 
 Learn more about what it is like to work at Four Seasons - visit us:
 
 
 
 
 
 https://www.linkedin.com/company/four-seasons-hotels-and-resorts
 
 
 https://www.facebook.com/FourSeasonsJobs
 
 
 In line with our plans for future growth, we have faith in our staff levels in keeping with our exceptional staff-to-guest ratios. We believe that attitude counts as much as skill. As a result, Four Seasons hires motivated people who we train to perform superbly, while we craft an environment where they can flourish. Ultimately, our culture breeds success, and rewards it in many different ways.
 
 We look forward to receiving your application
 
 
 !
 
</div>

Engineering Administrative Assistant

Enjaz Consultancy & Enterprise Management

<div>
 
 We are seeking a highly motivated and detail-oriented individual to join our team as an Administrative Assistant Intern. This internship will provide you with valuable hands-on experience and the opportunity to develop essential administrative skills in a professional environment.
 
 
 <ul>
 <li>
 Assisting with general office duties such as answering phone calls, managing emails, and handling correspondence.
 
 </li>
 <li>
 Maintaining and organizing physical and digital files.
 
 </li>
 <li>
 Assisting in preparing reports, presentations, and other documents.
 
 </li>
 <li>
 Providing support during meetings by taking minutes and distributing agendas.
 
 </li>
 <li>
 Collaborating with different departments to ensure smooth workflow and effective communication.
 
 </li>
 <li>
 Managing office supplies inventory and placing orders when necessary.
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 <ul>
 <li>
 Strong written and verbal communication skills.
 
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
 
 </li>
 <li>
 Excellent time management skills with the ability to prioritise tasks effectively.
 
 </li>
 <li>
 Attention to detail and strong organizational abilities.
 
 </li>
 <li>
 Ability to work independently as well as collaborate within a team.
 </li>
 </ul>
</div>

Administrative Assistant Internship

<div>
 
 Overview
 
 
 
 Please note that this position is contingent upon the successful award of a contract currently under bid.
 
 
 Goldbelt Apex, a part of the Healthcare Technology Transformation Group, is a data-focused company dedicated to process and quality in every aspect. As experts in healthcare IT experts, Apex is committed to building systems for healthcare organizations to seamlessly communicate and exchange data across different systems and devices.
 
 
 
 Summary:
 
 
 
 The Senior Administrative Assistant will provide high-level administrative support for the Bio-Surveillance Activities under the Viral and Zoonotic Disease Research and Infection Control Programs. The position requires a dynamic professional with strong organizational, communication, and project coordination skills to support research, training, procurement, and reporting functions. The candidate will work closely with scientific and operational teams, both in Egypt and internationally, to ensure efficient and compliant program operations.
 
 
 The work under this contract will be performed at the U.S. Naval Medical Research Unit EURAFCENT offices in Cairo, Egypt, or at other designated locations in special circumstances.
 
 
 
 Responsibilities
 
 
 
 
 Essential Job Functions:
 
 
 
 <ul>
 <li>
 Provide executive-level administrative support to scientific and project management teams involved in laboratory surveillance and public health research.
 </li>
 <li>
 Assist in tracking and documenting laboratory surveillance activities including data entry, formatting scientific reports, and maintaining program documentation.
 </li>
 <li>
 Coordinate and manage logistics for training, meetings, procurement, and travel related to program operations.
 </li>
 <li>
 Support the execution and tracking of external quality assurance (EQA) efforts, follow-up site visits, and training coordination in Egypt and international partner locations.
 </li>
 <li>
 Maintain and update detailed records and reports for monthly and weekly program deliverables, and support timely submission to the Principal Investigator (PI).
 </li>
 <li>
 Manage supply chain documentation including procurement tracking, inventory management, and coordination with local and international vendors.
 </li>
 <li>
 Assist with document preparation including protocols, standard operating procedures (SOPs), grant documents, proposals, and correspondence.
 </li>
 <li>
 Support budget and grant planning coordination in collaboration with program management and PI.
 </li>
 <li>
 Interface with Egyptian government agencies, university collaborators, and military stakeholders to support mission success.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Necessary Skills and Knowledge:
 
 
 
 <ul>
 <li>
 Knowledge of office management systems, procedures, and project management.
 </li>
 <li>
 Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
 </li>
 <li>
 Excellent time management skills and the ability to prioritize work and multi-task.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Ability to work both independently and on a team in an interdisciplinary environment.
 
 
 </li>
 </ul>
 
 Minimum Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Administration or any related field.
 </li>
 <li>
 Experience working with federal agencies in Egypt.
 </li>
 <li>
 10 years&rsquo; prior work experience in Administration position related to public health activities.
 </li>
 <li>
 Fluency in Arabic and English required.
 </li>
 <li>
 Travel Requirements: Travel may include Djibouti, Jordan, Nigeria, and other countries in Africa and the Middle East, depending on research requirements.
 
 
 </li>
 </ul>
 
 Pay And Benefits
 
 
 
 At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.
</div>

Senior Administrative Assistant

ICARDA; International Center for Agricultural Research in the Dry Areas

<div>
 
 Reports to:
 
 Travel and Administrative Officer
 
 
 
 Location:
 
 Cairo, Egypt
 
 
 
 
 Main purpose of the position
 
 
 
 
 The Administrative Assistant will provide clerical and administrative support to ensure the smooth functioning of the Cairo Office. The role focuses on front desk operations, routine office administration, logistical coordination, and basic support for meetings, travel, and office supplies. The position requires good organizational skills, attention to detail, and the ability to follow established procedures accurately.
 
 
 
 About ICARDA
 
 
 
 The International Center for Agricultural Research in the Dry Areas (ICARDA) is a treaty-based international non-profit research organization supported by CGIAR.
 
 
 ICARDA's mission is to reduce poverty and enhance food, water, nutritional security, and environmental health in the face of global challenges, including climate change. We do this through innovative science, strategic partnerships, linking research to development, and capacity development that consider gender equality and the role of youth in transforming the dry areas. ICARDA works in partnership with governments, universities, civil society, national agricultural research organizations, other CGIAR research centers, and the private sector. With its temporary Headquarters in Beirut, Lebanon, ICARDA operates in regional and country offices across Africa, Asia, and the Middle East. For more information
 
 :
 
 www.icarda.org.
 
 
 
 Main Responsibilities
 
 
 
 
 Front Desk:
 
 
 
 <ul>
 <li>
 Operate as the front desk focal point, including handling all incoming phone calls and welcoming visitors and staff
 </li>
 <li>
 Oversee incoming mail and courier deliveries, maintaining a reliable tracking system
 </li>
 <li>
 Provide assistance in organizing and tracking meeting room reservations at the office
 
 
 </li>
 </ul>
 
 Office Administrative Support:
 
 
 
 <ul>
 <li>
 Processing travel and office related invoices (airline tickets, utilities, couriers, hotels, taxis, etc.) in the UBW Payment System
 </li>
 <li>
 Support the collection and submission of monthly motor pool chargebacks and overtime records for drivers and attendants
 </li>
 <li>
 Coordinate with the travel agency and transportation vendors to reconcile monthly travel reports and statements of work
 </li>
 <li>
 Monitor stock levels of office and kitchen supplies and prepare requests for replenishment
 </li>
 <li>
 Act as the primary contact for Goods Receipt Notes (GRN) for all Purchase Orders related to travel, training, workshops, petty cash, and payments above/below USD 1,000
 </li>
 <li>
 Liaise with mobile service providers (Vodafone and Orange) for SIM card/4G line activation or deactivation, submit monthly bills in the system, and coordinate payments with the Finance Department
 </li>
 <li>
 Maintain and regularly update the database of staff allocated official mobile SIM cards or Wi-Fi devices, ensuring accurate records are kept
 
 
 </li>
 </ul>
 
 Event &amp; Meeting Support:
 
 
 
 <ul>
 <li>
 Provide logistical support for meetings, workshops, training sessions, and other events organized at the office location or outside office such as hotels
 
 
 </li>
 </ul>
 
 Finance &amp; Petty Cash support:
 
 
 
 <ul>
 <li>
 Maintain the petty cash for the Maadi office and hosted centers' apartments and prepare weekly advances for drivers' vehicle-related expenses
 </li>
 <li>
 Submit petty cash invoices bio-monthly and prepare a monthly expense report for the Finance Department
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 Education, qualifications, and experience
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Management, Administration or equivalent
 </li>
 <li>
 Minimum of 2 years' experience in administrative support
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint) and ability to use corporate systems (UBW)
 </li>
 <li>
 Good command of written and spoken English and Arabic
 </li>
 <li>
 Excellent organizational and time management abilities, with demonstrated skills in prioritizing tasks effectively
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 Terms of appointment, salary, and benefits
 
 
 
 This is a nationally recruited staff position open for Egyptian nationals for which ICARDA offers an attractive compensation package including a competitive salary, medical insurance, 30 days of annual leave, five months' maternity leave, 15 days' paternity leave. The successful candidate will be offered an initial contract of 3 years, renewable subject to continued need for the position and satisfactory performance. The first year will be a probationary period.
 
 
 
 Please be advised that ICARDA accepts applications only in English, as per the organization's standard communication language. Applications in other languages will not be considered.
 
 
 
 
 Only shortlisted candidates will be contacted.
 
</div>

Administrative Assistant/Front Desk

Hilton

<div>
 The Administrative Assistant to the HR Director provides high-level administrative and organizational support to ensure the smooth operation of the Human Resources office. This role is responsible for managing daily administrative tasks, coordinating HR communications, supporting employee engagement initiatives, and maintaining confidentiality in handling sensitive information. The role requires strong organizational skills, attention to detail, and the ability to multitask in a dynamic hospitality environment.
 
 
 
 What will I be doing?
 
 
 
 The Administrative Assistant to the HR Director provides high-level administrative and organizational support to ensure the smooth operation of the Human Resources office. This role is responsible for managing daily administrative tasks, coordinating HR communications, supporting employee engagement initiatives, and maintaining confidentiality in handling sensitive information. The role requires strong organizational skills, attention to detail, and the ability to multitask in a dynamic hospitality environment:
 
 
 <ul>
 <li>
 Manage the HR Director&rsquo;s calendar, appointments, and travel arrangements.
 </li>
 <li>
 Prepare correspondence, reports, and presentations as required.
 </li>
 <li>
 Handle confidential information with discretion.
 </li>
 <li>
 Assist with recruitment logistics (scheduling interviews, coordinating candidate communication, preparing interview materials).
 </li>
 <li>
 Support onboarding processes, including preparing employee files, welcome kits, and orientation schedules.
 </li>
 <li>
 Maintain and update HR databases, personnel records, and filing systems.
 </li>
 <li>
 Assist in organizing employee events, recognition programs, and engagement activities.
 </li>
 <li>
 Draft and circulate internal communications on behalf of the HR Director.
 </li>
 <li>
 Serve as a point of contact for employee inquiries, directing them appropriately.
 </li>
 <li>
 Prioritize and manage incoming emails, ensuring urgent matters are flagged and addressed promptly.
 </li>
 <li>
 Maintain trace files and set reminders to support the HR Director&rsquo;s follow-up on key actions.
 </li>
 <li>
 Manage office supplies for the HR department, ensuring adequate stock and timely replenishment.
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 A Human Resources Administrative Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Previous experience in an administrative or HR support role, ideally within hospitality.
 </li>
 <li>
 Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Excellent communication skills in English (both written and verbal).
 </li>
 <li>
 Strong organizational, time management, and multitasking abilities.
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality.
 
 
 
 </li>
 </ul>
 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
 
 
 <ul>
 <li>
 Previous experience in Human Resources
 </li>
 <li>
 Excellent knowledge of hospitality
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Cairo Heliopolis
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Human Resources
</div>

Admin Assistant - Director of Human Resources

AbbVie

<div>
 
 
 Purpose Statement
 
 
 
 The role of Regulatory Affairs &amp; Clinical Operations Assistant is to partner with the business to drive the appropriate administrative and logistical support in a timely and efficient way.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 
 
 
 Regulatory Affairs:
 
 
 
 <ul>
 <li>
 The administrative assistant is expected to build a solid partnership with financial controller and play a gate-keeper role in the P2P process. This includes challenging back the stakeholders on any wrong practice, counseling on the right steps to follow, setting the right expectations with vendors and providers, validating all steps are executed in compliance with company requirements and subsequently leveraging excellence in events and execution.
 </li>
 <li>
 Creating Shopping Carts, Purchase Orders, IOs.
 </li>
 <li>
 Requesting PO uplifts when needed.
 </li>
 <li>
 Tracking and following up on the budget with finance department.
 </li>
 <li>
 Submitting and receiving RA originals, documents, and files in EDA.
 </li>
 <li>
 Receiving all samples needed from distributers for Regulatory Affairs Department.
 </li>
 <li>
 Receiving invoices from vendors, reviewing and sending them for posting.
 </li>
 <li>
 Drafting agreements of different vendors and following up with Legal Team.
 </li>
 <li>
 Documenting department&rsquo;s expenses of all the services.
 </li>
 <li>
 Sending Monthly Free Medical Samples Report to EDA for Regulatory.
 </li>
 <li>
 Supporting in business diner/event/travel arrangements.
 </li>
 <li>
 Communicating with Travel agencies to receive quotations.
 </li>
 <li>
 Supporting with hard and soft archiving.
 </li>
 <li>
 Scanning and printing essential documents and sending them to the team.
 </li>
 <li>
 Arranging the inspectors&rsquo; visits in terms of timing, transportation, location and expenses and coordinating with the vendor.
 </li>
 <li>
 Preparing variety of written materials.
 </li>
 <li>
 Operates and maintains files, ensuring security/confidentiality at all times.
 </li>
 <li>
 Adds new vendors, HCPs, and updates vendors&rsquo; information when needed through Ariba &amp; DSP.
 </li>
 <li>
 When dealing with health care providers, the administrative assistant is expected to manage accurately and timely the transactions related to the stakeholders in line with ethics and compliance procedures in place, among others: Sponsorship Agreements, Contracts, Events Logistics Support, MAP support, Appropriate List of Attendees and Attendance Proofs, etc&hellip;
 </li>
 </ul>
 
 
 
 
 
 
 Clinical Operations:
 
 
 
 <ul>
 <li>
 The Clinical Administrative Assistant provides administrative and clinical management support to Site M&amp;M personnel and assist them with the in-house organization, management and execution of projects and activities undertaken by Clinical Operations Site Management &amp; Monitoring personnel assigned to clinical studies conducted within the country.
 </li>
 <li>
 If applicable, creates a local trial file for the filing of Country specific original documentation and archiving system.
 </li>
 <li>
 Supports local Clinical Team with the handling of Essential Documents, including Contracts and Archiving. Ensures the Investigator Site Files are crated, contain the correct and complete documentation, and are shipped as appropriate to the Investigational Sites.
 </li>
 <li>
 In-house support for CRAs during site visits (administrative tasks, point of contact etc.)
 </li>
 <li>
 Acts as in-house support for CRA&rsquo;s with the handling and destruction arrangements of Investigational Product as, and if, required.
 </li>
 <li>
 Participates in pre-audit activities. Supports CRAs to ensure audit and inspection readiness in clinical activities of responsibility.
 </li>
 <li>
 Supports Clinical Team in travel arrangements. Supports with organizing Team Meetings (booking meeting rooms, taking minutes and organizing catering etc.). If appropriate, assists with the filing of training records and other relevant personnel documentation for staff.
 </li>
 <li>
 May interface with and build professional collaborative relationships with: Local personnel including Medical Department personnel and other AbbVie personnel within Clinical Operations as well as Regulatory, Finance and Legal Functions, Human Resources, administrative staff and other relevant functional areas.
 </li>
 <li>
 Site Management and Monitoring personnel in other Countries and Document Management. External service providers &bull;Study personnel (investigators, study coordinators, pharmacists, etc.)
 </li>
 <li>
 Peers within the organization vendors.
 </li>
 <li>
 Supports CRAs with the CA and EC submissions of clinical studies and related amendments, including collection of essential documents.
 </li>
 <li>
 Creates Shopping Carts, Purchase Orders, and ACRs and following up till receiving the proof of payments/ cheques.
 </li>
 <li>
 Requests PO uplifts when needed.
 </li>
 <li>
 Creates quarterly Breakdowns (Internal and External) for clinical studies different sites.
 </li>
 <li>
 Creates Annual Breakdowns for the estimated governmental payments.
 </li>
 <li>
 Creates Quantum invoices for clinical studies.
 </li>
 <li>
 Keeping the payment tracker up to date.
 </li>
 <li>
 Assisting with investigators site and vendor payments according to local finance processes and Quantum.
 </li>
 <li>
 Ensuring financial information and documents for assigned studies and sites are entered into SAP in a timely manner and is managed in compliance with company policies.
 </li>
 <li>
 Submits files and cheque payments to MOH, EDA, and different investigator sites .
 </li>
 <li>
 Supports Clinical Team in uploading approvals on Veeva Vault.
 </li>
 <li>
 Communicating with principal investigators of clinical trials to support in administrative work or handling issues.
 </li>
 <li>
 Supports CRAs with the CA and EC submissions of clinical studies and related amendments and annual renewals.
 </li>
 <li>
 Orders stationery items or any needed materials.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 University degree, preferred pharmacy or dentistry.
 </li>
 <li>
 If scientific field to be fresh graduate.
 </li>
 <li>
 0 - 2 years of experience in administrative support in a multinational environment with the same level of complexity.
 </li>
 <li>
 Very strong communication skills.
 </li>
 <li>
 Strong competency in using Word, Power Point, Outlook, Adobe, and other internet platforms used in managing business transactions such as SAP, or others.
 </li>
 <li>
 Ability to work cross functions with multiple stakeholders, with very solid prioritization skills and time management as well as confidence and assertiveness.
 </li>
 <li>
 Capability to work under pressure while maintain the right level of accuracy and efficiency.
 </li>
 </ul>
 
 
</div>

Regulatory Affairs & Clinical Operations Assistant (Contractor)

Explore 125+ Administrative assistant in Cairo this September. Find roles across top companies and apply now to boost your career.