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Talent Blueprint FZ LLC

<div>
 
 Job Title: Administrative Assistant
 
 
 
 
 
 
 Overview:
 
 
 
 We&rsquo;re looking for an Administrative Assistant who&rsquo;s organized, reliable, and has solid hands-on experience with Microsoft Dynamics. Someone who has already worked in a
 
 recruitment agency
 
 and understands the pace, the follow-ups, and the coordination that comes with it.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Handle daily admin tasks including emails, scheduling, and document management
 </li>
 <li>
 Enter, update, and track candidate and client data in
 
 Microsoft Dynamics
 
 </li>
 <li>
 Support recruiters with interview coordination, candidate follow-ups, and CV tracking
 </li>
 <li>
 Prepare reports, summaries, and status updates using Dynamics
 </li>
 <li>
 Maintain internal databases, records, and recruitment-related documentation
 </li>
 <li>
 Coordinate between candidates, clients, and internal teams
 </li>
 <li>
 Assist with general office operations and provide support to management
 </li>
 </ul>
 
 
 Requirements:
 
 
 <ul>
 <li>
 Experience working in a
 
 recruitment agency
 
 (mandatory)
 </li>
 <li>
 Proven experience as an Administrative Assistant or a similar role
 </li>
 <li>
 Hands-on experience with
 
 Microsoft Dynamics
 
 </li>
 <li>
 Strong organization and communication skills
 </li>
 <li>
 Attention to detail and ability to multitask in a fast-paced environment
 </li>
 <li>
 Proactive, reliable, and able to handle multiple stakeholders
 </li>
 <li>
 
 Immediate joiners preferred
 
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Zahr Freighters

<div>Zahr Freighters is looking for a reliable and organized Administrative Assistant to join our team in Dubai. This role is perfect for someone who enjoys supporting daily office operations, maintaining records, and ensuring smooth communication across departments.

Key Responsibilities:
<ul>
<li>Manage daily administrative tasks, including filing, documentation, and data entry.</li>
<li>Handle incoming calls, emails, and correspondence professionally.</li>
<li>Assist in preparing reports, schedules, and office records.</li>
<li>Coordinate meetings, appointments, and office calendars.</li>
<li>Maintain office supplies and ensure the workspace is well-organized.</li>
<li>Support HR and logistics teams with documentation and departmental tasks.</li>
<li>Process and distribute incoming and outgoing mail.</li>
<li>Assist with vendor coordination and basic procurement activities.</li>
<li>Keep confidential information secure and follow office protocols.</li>
<li>Provide general support to management and staff when required.</li>
</ul>
Qualifications:
<ul>
<li>Diploma or bachelor&rsquo;s degree in Business Administration or related field.</li>
<li>Proven experience as an Administrative Assistant or similar role.</li>
<li>Strong communication and organizational skills.</li>
<li>Proficient in MS Office (Word, Excel, PowerPoint).</li>
<li>Ability to multitask, prioritize, and work independently.</li>
<li>Attention to detail and a professional attitude.</li>
</ul>
Joining Zahr Freighters in Dubai as an Administrative Assistant offers a chance to grow within a supportive and dynamic environment. If you are dedicated, efficient, and motivated to contribute to smooth office operations, this role provides an excellent platform to advance your career.</div>

Iconic Architectural Engineering Consultants

Position Overview:The Administrative Assistant will be responsible for providing administrative support to ensure the efficient operation of the office. This role involves managing communications, scheduling, office logistics, and assisting the architectural and engineering teams with various administrative tasks.Key Responsibilities:&middot; Handle incoming calls, emails, and correspondence.&middot; Facilitate internal and external communication, ensuring messages are conveyed promptly.&middot; Schedule and coordinate meetings, appointments.&middot; Prepare meeting agendas, take minutes, and distribute them as required.&middot; Coordinate with project teams to ensure timely submission of reports and documents.&middot; Maintain and update company databases and filing systems.&middot; Assist in the preparation of reports, presentations, and other documents.&middot; Ensure all records are accurately maintained and easily accessible.&middot; Provide administrative support during project planning and execution phases.&middot; Financial Administration:&middot; Assist with basic bookkeeping tasks, such as processing invoices and expense reports.&middot; Coordinate with the finance department to ensure timely payment of bills and invoices.Qualifications:Education: Bachelor&rsquo;s DegreeExperience: Minimum of 5 years of experience in an administrative role, in an architectural or engineering firm.Preferred: Female - Can join immediately.Skills:Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Excellent organizational and multitasking abilities.Strong verbal and written communication skills.Attention to detail and problem-solving skills.Ability to work independently and as part of a team.Knowledge of architectural and engineering terminology is a plus.Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Administrative Assistant: 5 years (Required)</li><li>Engineering Consultant: 5 years (Required)</li></ul>Job Type: Full-time

INTERSPACE FLOORING LLC

Admin Assistant (Female )Location: Dubai - Al KaramaWe are seeking a proactive, well-organized, and detail-oriented Admin Assistant to join our team. The ideal candidate must be a female any national with strong administrative skills and a positive, professional attitude.Key ResponsibilitiesHandle day-to-day administrative and clerical tasksManage emails, correspondence, documents, and filingAssist with office coordination, scheduling, and general operationsSupport management with routine tasks and follow-upsCommunicate professionally with internal teams and external partiesMaintain organized records and ensure smooth office workflowDeal with vendors and suppliers when requiredManage multiple tasks efficiently and prioritize as neededQualificationsPrevious experience in administration or office support (preferred)Strong communication and customer service skillsExcellent organizational and multitasking abilitiesProficiency in Microsoft Office (Word, Excel, Outlook) and email systemsAbility to work independently with minimal supervisionPositive attitude and professional behaviorJob Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

HRsource

<div>
 
 
 Our client is seeking an experienced Admin Assistant
 
 to oversee the daily operations of their office and ensure an efficient, well-organized, and welcoming environment. This role requires a hands-on professional with strong organizational and communication skills who can manage administrative processes, support staff, and keep the office running smoothly.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Oversee and improve office operations, procedures, and systems to ensure efficiency.
 </li>
 <li>
 Manage office facilities, supplies, and vendor relationships while keeping within budget.
 </li>
 <li>
 Support onboarding processes; coordinate training and orientation.
 </li>
 <li>
 Organize office layouts, allocate space, and ensure smooth day-to-day functioning.
 </li>
 <li>
 Monitor staff performance, provide feedback, and foster a collaborative workplace.
 </li>
 <li>
 Handle scheduling, calendars, and internal communications.
 </li>
 <li>
 Coordinate office events, meetings, and team activities.
 </li>
 <li>
 Ensure compliance with company policies and relevant regulations.
 </li>
 <li>
 Stay updated on organizational changes and provide proactive administrative support.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Proven experience as an Office Manager or in a similar administrative leadership role.
 </li>
 <li>
 Strong knowledge of office management procedures and best practices.
 </li>
 <li>
 Familiarity with budget management, facilities oversight, and vendor coordination.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 Excellent problem-solving, organizational, and multitasking skills.
 </li>
 <li>
 Strong leadership qualities with the ability to motivate and support a team.
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field preferred.
 </li>
 </ul>
 
 
</div>

TOPPOWER GENERAL TRADING LLC

- Provide administrative and clerical support to the management team- Organize and maintain files, records, and correspondence- Schedule meetings, appointments, and travel arrangements- Draft and format letters, memos, and reports- Handle incoming calls, emails, and visitor inquiries professionally- Assist with quotations, invoices preparation and payment follow-ups- Maintain confidentiality and ensure accuracy in all documentationQualifications: - Strong organizational and time-management skills- Excellent written and verbal communication in English- Proficiency in MS Office (Word & Excel)- Ability to multitask and work independently- Trustworthy, discreet, and detail-oriented

Spencer Interiors & Contracting LLC

<div><div><div>Key Responsibilities : Provide day-to-day administrative and clerical support. Handle incoming emails and correspondence professionally. Assist in preparing letters and internal communications if required. Organize and maintain company records, employee files and databases. Support HR and PRO teams with documentation, visa processing, and onboarding activities when necessary. Assist in translation of documents from English to Arabic. Perform additional office tasks and responsibilities assigned by management. Requirements : Must be a UAE National (Emirati). High school diploma or bachelor's degree. Prior experience in administration, office support is an advantage (fresh graduates are encouraged to apply). Proficiency in MS Office (Word, Excel, Outlook, PowerPoint). Strong communication skills in Arabic and English. Professional, organized, and able to manage multiple tasks efficiently. Ability to handle confidential information with discretion.
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942 administrative assistant jobs IN Dubai Jobs In Dubai Jobs In Dubai Jobs In Dubai

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant