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Megan International DMCC

MEGAN International DMCC -Dubai Leader in the field of Self-actuated Pressure Control Valves, Pressure Safety Valves , Low Pressure Nitrogen Blanketing Systems, Gas Pressure Reducing Station with Safety Shut Off & Metering Skids Seeks applications for the position of Office Administrator in Dubai Office Roles & Responsibilities: The Primary Responsibility will be Managing Accounts and Finance and coordinating with the Appointed Auditors . Additionally Office Administrator will manage daily running of the office operations with assistant from Office Admin and oversee administrative and HR related work.

Office Administrator

POSRA TECHNOLOGY LLC SPC

TECHCO Information Technology LLC, a well-established company with 18 years of excellence in the IT industry, is looking for a dedicated and proactive Admin Professional to join our team.KEY RESPONSIBILITIES<ul><li>Handling office documentation, records, and reports</li><li>Managing schedules, meetings, and communications</li><li>Supporting teams with administrative tasks</li><li>Maintaining office systems and supplies</li><li>Manage daily office operations.</li><li>Handle calls, emails, and correspondence.</li><li>Maintain files, records, and documents.</li><li>Prepare quotations, invoices, and LPOs.</li><li>Support Projects and Sales teams.</li><li>Schedule meetings and appointments.</li><li>Monitor office supplies and equipment.</li><li>Track schedules and generate reports.</li><li>Liaise with clients, vendors, and contractors.</li><li>Follow up on payments and deliveries.</li><li>Coordinate team activities.</li></ul>REQUIREMENT<ul><li>Proven experience in administration/office coordination</li><li>Strong organizational &amp; multitasking skills</li><li>Proficiency in Microsoft 365, ERP systems, and IT tools</li><li>Fast typing speed with accuracy</li><li>Excellent communication skills (English required)</li><li>Knowledge of UAE office procedures &amp; documentation</li><li>Ability to work independently and under pressure</li><li>Preference for candidates with UAE experience</li></ul>Job Type: Full-timePay: From AED2,000.00 per month

Magnum Technology Center FZE

Job PurposeTo coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy and to support company's operation by maintaining office systemsPrincipal Accountabilities<ul><li>Handle and maintain reports related to Insurance</li><li>Addition &amp; Deletion, Claims- Medical, Property, Vehicle, EAR, Cargo etc.</li><li>Process renewal, new registration, Salik, ADNOC chip for all company vehicles</li><li>Process and maintain the Invoices &amp; Uitility Bills related to Admin</li><li>Prepare reports on Vehicle Fuel consumption - ADNOC.</li><li>Check &amp; record Salik, DARB &amp; Fines.</li><li>Handle Waste permits / disposal requests and to maintain detailed process flow - Hazardous &amp; Non-hazardous</li><li>Schedule transport for the office staff and for other Office requirements Handle &amp; support reception when required</li><li>Manage the travel plans and visa requests (Business/Vacation)</li><li>Generating reports on Office expenses</li></ul>Additional Responsibilities<ul><li>Assist colleagues whenever there is an opportunity to do so</li><li>Document and report any identified opportunities for improvement within the team Key Competencies</li><li>Fluency in English language both verbal and written</li><li>High proficiency with Microsoft software applications such as Excel, Word, Outlook and PowerPoint</li><li>Ability to establish effective relationship and interaction with other company departments and external customers.</li><li>Organized approach and excellent time management skills</li><li>Accuracy and attention to detail</li><li>Teamworking and ability to use own initiative</li></ul>Job Type: Full-timePay: From AED1.00 per month

T N N PROPERTIES

Agreements with Developers<ul><li>Conclude and renew contracts with property developers.</li><li>Monitor contract validity periods and prepare renewal documentation.</li></ul>Commissions from Developers<ul><li>Track and collect developer commissions.</li><li>Maintain accurate commission records and confirm receipts with the accounting team.</li><li>Monitor deal passports.</li></ul>Broker Support &amp; Contract Work<ul><li>Prepare and verify Forms A, B, F.</li><li>Check broker documents for accuracy and completeness.</li><li>Archive and store contract copies.</li></ul>Administrative Support for Brokers<ul><li>Prepare certificates, powers of attorney, and other supporting documents.</li></ul>Clerical Work &amp; Document Flow<ul><li>Maintain company archives (contracts, invoices, acts).</li><li>Ensure proper preparation of incoming and outgoing documentation.</li></ul>Interaction with Government Authorities<ul><li>Prepare and submit documents to DLD, RERA, Trakheesi, and other agencies.</li><li>Handle requests and obtain required certificates.</li></ul>Financial &amp; Administrative Support<ul><li>Monitor office payments (rent, utilities, subscriptions).</li><li>Prepare invoices for partners/clients and handle receipts/deposit refunds.</li></ul>Requirements<ul><li>Previous administrative or office management experience in the real estate sector preferred.</li><li>Strong organizational skills and attention to detail.</li><li>Proficiency in Microsoft Office and document management systems.</li><li>Ability to communicate effectively in English (Arabic is a plus).</li><li>Knowledge of Dubai real estate regulations (DLD/RERA) is an advantage.</li></ul>Job Type: Full-timePay: Up to AED2,500.00 per month

ANJANMECH LLC

<ul><li>Use company vehicle to visit banks, clients, and other locations as required.</li><li>Deliver and collect important documents safely and on time.</li><li>Ensure proper maintenance, cleanliness, and timely servicing of the company vehicle.</li><li>Follow all traffic rules and maintain a valid UAE driving license.</li><li>Collect cheques from clients as per schedule.</li><li>Submit cheques to the bank within the required time.</li><li>Maintain a daily log of cheques collected, submitted, and deposited.</li><li>Ensure confidentiality and safe handling of financial documents.</li><li>Submit invoices to clients and obtain acknowledgement copies.</li><li>Ensure accuracy of invoice details before submission.</li><li>Follow up with clients for invoice receipt and payment status.</li><li>Coordinate with the accounts team regarding pending payments.</li><li>Assist with procurement of office supplies and materials.</li><li>Support HR with document collection, employee visa/medical typing, and other errands.</li><li>Handle any external work such as visits to government offices, banks, and suppliers.</li></ul>Skills &amp; Qualifications<ul><li>Valid UAE Driving License (mandatory).</li><li>Minimum 1&ndash;2 years of experience in admin or document collection.</li><li>Good communication and interpersonal skills.</li><li>Basic knowledge of MS Office (Word, Excel).</li><li>Ability to manage time and work independently.</li><li>Strong sense of responsibility, confidentiality, and punctuality.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

YOTTA TRADING LLC

Job Description: Executive Assistant to the CEO (Admin cum PRO/HR/Travel/Freight)Position OverviewWe are seeking a highly organized and proactive Executive Assistant to the CEO who will manage a wide range of administrative, HR, PRO, travel, and freight-related responsibilities. This role requires exceptional multitasking skills, attention to detail, and the ability to handle confidential matters with discretion. The ideal candidate will serve as a trusted partner to the CEO, ensuring smooth operations across administration, HR, visa processing, travel arrangements, freight handling, and government liaison activities.Key Responsibilities1. Executive Support<ul><li>Provide comprehensive administrative assistance to the CEO, including calendar management, scheduling, and correspondence.</li><li>Prepare reports, presentations, and meeting materials.</li><li>Act as the primary point of contact between the CEO and internal/external stakeholders.</li></ul>2. Administration &amp; HR<ul><li>Oversee office administration, documentation, and record-keeping.</li><li>Support HR functions such as onboarding, employee records, and leave management.</li><li>Assist in drafting HR policies and coordinating staff welfare initiatives.</li></ul>3. PRO &amp; Government Liaison<ul><li>Handle visa applications, renewals, cancellations, and labor card processing.</li><li>Manage passport renewals, Emirates ID applications, and other government-related documentation.</li><li>Liaise with government authorities, ministries, and free zone offices to ensure compliance with regulations.</li></ul>4. Travel &amp; Logistics<ul><li>Arrange international and domestic travel for the CEO and staff, including flight bookings, hotel reservations, and transportation.</li><li>Ensure timely processing of travel documents and approvals.</li><li>Maintain travel expense records and reconcile reimbursements.</li></ul>5. Freight Handling<ul><li>Coordinate import and export shipments, ensuring compliance with customs regulations.</li><li>Liaise with freight forwarders, shipping lines, and logistics partners to manage cargo movements.</li><li>Prepare and verify shipping documentation, including bills of lading, invoices, and customs declarations.</li><li>Track shipments and resolve any delays or issues to ensure timely delivery.</li><li>Maintain records of freight costs and support cost optimization initiatives.</li></ul>6. Other Duties<ul><li>Coordinate company events, meetings, and conferences.</li><li>Maintain confidentiality of sensitive information.</li><li>Support ad hoc projects and assignments as directed by the CEO.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, HR, Logistics, or related field.</li><li>Minimum 2 years of experience in executive assistance, administration, PRO/HR, and freight/logistics roles.</li><li>Strong knowledge of UAE labor laws, visa procedures, customs regulations, and government portals.</li><li>Excellent communication skills in English (Arabic is an advantage).</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>High level of organizational skills, discretion, and professionalism.</li><li>Ability to work independently and manage multiple priorities.</li></ul>Job Type: Full-timePay: From AED3,500.00 per month

Queen of Sands

We are looking for a reliable and well-organized Office Administrator / Receptionist to support our day-to-day office operations. This role is focused on maintaining a smooth, welcoming, and well-functioning office environment and acting as a coordination point between the management and the sales team.Key Responsibilities:<ul><li>Being present in the office and welcoming clients, agents, and partners</li><li>Ensuring the office is organized, clean, and presentable at all times (reception area, meeting rooms, common spaces)</li><li>Monitoring office needs (supplies, pantry, hygiene products, meeting rooms) and arranging timely replenishment</li><li>Being aware of management&rsquo;s schedule and availability, coordinating office visits and meeting requests accordingly</li><li>Supporting sales agents with basic office coordination (documents, scheduling, meeting room setup)</li><li>Acting as a central coordination point between agents and management for all administrative matters</li><li>Supporting new team members during their onboarding and adaptation, including basic office logistics and orientation</li><li>Providing basic technical support (with laptops, Wi-Fi access, office equipment, and helping with online meetings, conferences)</li></ul>Requirements:<ul><li>Previous experience in an office administration, receptionist, or similar role is a plus</li><li>Good organizational skills and attention to detail</li><li>Friendly, professional, and service-oriented attitude</li><li>Ability to multitask and handle daily office needs independently</li><li>Comfortable working with basic technology and office equipment (&ldquo;tech-friendly&rdquo;)</li><li>English and Arabic speaker</li></ul>What We Offer:<ul><li>Stable office-based role in a professional environment</li><li>Opportunity to be an important part of daily office operations</li><li>Opportunity to work in a premium international enviroment</li><li>Competitive package for working in the UAE</li><li>Modern tech equipment + coverage of communication expenses</li></ul>If you are organized, proactive, enjoy supporting people, and feel comfortable working with both people and technology, we would be happy to meet you.Job Type: Full-timePay: From AED1,500.00 per monthExperience:<ul><li>receptionist: 1 year (Preferred)</li></ul>Language:<ul><li>arabic (Preferred)</li></ul>

Office Administrator / Receptionist

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Office Administrator

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Office Administrator

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Office Administrator

Office Administrator / Receptionist